How the right HRMS payroll solution can increase employee satisfaction and boost HR efficiency
Time is a finite resource. As a busy Human Resources (HR) manager, you know this better than most. It may well be the reason you’re reading this article right now. You’re looking for solutions to reduce your team’s administrative burden so they can focus on improving employee satisfaction.
Adopting a payroll solution with an integrated Human Resources Management Software (HRMS) platform is one way to make this happen. Although, given how busy you and your team are, you may think that you simply don’t have the time to upgrade or change your HRMS.
The good news is that engaging an outsourced payroll partner can make the process seamless.
How? Let’s break it down.
The payroll challenges you are facing
At the moment, you might be working with a legacy payroll system that’s not flexible enough to do what you need it to do quickly and effectively. This makes it challenging to:
- generate reports from data across payroll and HR;
- easily sync your current system with other platforms and apps;
- meet the current demands of employees if your system doesn’t have mobile capabilities;
- access and store data from a system that is not fully integrated across key HR and payroll modules such as time and attendance, leave and claims; and
- process multi-country pay runs.
As a result, your HR team could be:
- taking longer to process payroll because of having to do manual calculations or reconciliation;
- overwhelmed by servicing employee requests while trying to juggle payroll support and processing; and
- spending too much time generating individual reports specific to each non-integrated system. The information in delayed reports may become irrelevant which reduces reporting accuracy.
How an overall payroll solution with the right people, systems and processes can help
Payroll difficulties can be easily overcome by adopting an overall payroll solution that combines the right people, systems and processes. What do we mean by this?
By outsourcing payroll to the right people, you’ll have a team of experts by your side, like our specialists here at BoardRoom, who can take care of all aspects of payroll for you. But, you also need to have the right systems and processes in place to manage payroll efficiently and effectively. That’s why outsourcing to a professional payroll outsourcing provider with an integrated HRMS payroll platform, such as BoardRoom, offers a fundamental solution to any payroll problems you might be encountering.
More specifically the right payroll solution can help you and your team to:
01 Save time with employee self-service functions
Imagine how much time your HR team would save if employees could check their own leave balances, access payslips and update their own personal information on a mobile app using employee self-service (ESS) functions.
Not only can ESS functions increase HR efficiency, but they can also improve employee satisfaction. Managers can easily sign-off on their team members’ timesheets and leave requests. Staff can avoid the inconvenience of having to contact HR team members to perform simple actions like submitting timesheets, claims and leave requests or accessing payslips and rosters. It also means that staff can receive timely, detailed advice from HR teams when they have more complicated and complex requests.
02 Make reporting quicker and easier for better decision-making
Without the right payroll solution, generating reports that combine payroll and HR data is time-consuming. For example, to create a report on employee salary and rewards, you might have to hunt down the information you need from:
- different systems;
- Microsoft Excel spreadsheets;
- databases; or even
- individual emails.
In contrast, a good payroll solution means all of your regular reporting is taken care of by a team of payroll experts. Plus, any ad-hoc reports you need can be generated at the click of a button.
Beyond this, securely storing all of your HR and payroll data in one platform with the same outsourcing provider makes it quicker and easier for your team to generate reports based on the most up-to-date information, enabling them to make more effective decisions, faster.
Better yet, your team can use the time they once spent generating reports to now focus their efforts on what really matters, such as increasing employee satisfaction.
03 Process multi-country pay runs accurately and efficiently
In the APAC Region, payroll regulations are complex and frequently change. It’s hard enough for even the most experienced HR teams to stay up-to-date with the payroll regulations of one country, let alone those of multiple countries. Combine that with a legacy payroll system that makes adjusting payroll formulas and data inputs for each nation’s unique regulations difficult, it’s easy to see the benefits of a good payroll solution.
An overall payroll solution with the right people, systems and processes minimises your exposure to these compliance and regulatory risks. It means that an experienced and knowledgeable team takes care of payroll compliance for you. This includes updating payroll formulas correctly into an advanced HRMS software solution that has the capability to easily process multi-country pay runs.
Looking for an outsourced payroll partner with an all-in-one, integrated HRMS payroll solution?
When coupled with an expert outsourced payroll provider like BoardRoom, our integrated, cloud-based HRMS payroll solution, Ignite becomes even more powerful.
Our superior payroll solution combines the right people, systems and processes to empower your employees, reduce your administrative burden and ultimately increase HR team efficiency by:
- eliminating the need for multiple payroll systems;
- providing unparalleled reporting for better decision making; and
- processing accurate multi-country pay runs for you to maintain compliance.
Speak to our team of payroll experts today about how we can meet your company’s specific payroll needs.
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