Corporate Secretarial Senior Manager

Job Responsibilities
  • Responsible for ensuring that commitments to clients for listco and private limited are met with the utmost professional standards
  • Provide and organize training for other department’s staff on updates in the Listing Manual, Companies Act and/or Stock Exchange other rules which may impact other departments
  • Manage a team in the most efficient manner and involved in formal technical training for corp sec staff
  • Add-value at Managers’ meetings and assist Director in following-up assigned action items in a timely manner
  • Assist Director in strategic planning, recruitment and development of business unit’s performance. Contribute to the development and implementation of quality management strategies and plans
  • Assist the Director in daily operations
  • Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices and in line with industry practices.
  • Participate in the preparation of budgets and forecasts and comparison with previous budget / forecasts
  • Oversee daily operations of the respective team members and ensure all communications with clients are supported by e-mails, outlining agreed upon action steps, responsibilities and deadlines
  • Oversee preparation and co-ordination of the statutory books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority (ACRA) and Inland Revenue Authority (IRA). For listed companies, necessary submission to, Stock Exchange and The Central Depository within the stipulated deadlines.
  • Review fee and propose fee increase where appropriate
  • Responsible for billings and WIP. Oversee credit control and prompt collection of debts for respective portfolio of clients. Work with Finance to follow-up on outstanding and doubtful debts, in order to increase collections
  • Meet prospective clients and prepare fee proposals, including follow-through until the job is accepted (or rejected)
  • Responsible for ensuring client management, client retention and client base expansion. Responsible for overall client servicing of the team and accountable for any jobs lost due to controllable reasons, e.g., poor client service Possess an in-depth knowledge of existing and potential clients, their industry and key contacts
Job Requirements
  • Minimum of an ICSA qualified Chartered Secretary or hold an LLB degree or equivalent with 8 years relevant working experience, including experience in handling public-listed companies
  • Excellent client servicing skills and strong problem solving skills
  • Extensive and in-depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, Code of Corporate Governance
  • Good inter-personal skills and a strong command of the English language
  • Able to work independently and work under tight deadlines
  • Able to train, lead and motivate a team of professional staff
  • Meticulous, organized, detailed and deadline-oriented