Providing high-level administrative support such as handling information requests and performing clerical functions (e.g. preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings and travel arrangements);
Support corporate secretarial (cs) professional staff and managers in running day to day incoming and outgoing correspondences;
Drafting emails for and response to clients or third party;
Assisting in scheduling meetings and appointments;
Ensuring calendar is updated and accurate for submissions; lodgement timelines and court hearings;
Preparing travel arrangements such as flights, hotel accommodation and visa application), including itinerary for overseas meeting and conference;
Prepare petty cash and travel reimbursements;
All other administrative duties on a daily basis (i.e. answering phone calls, typing, retrieving faxing, photocopying and filing of all correspondences);
Process claims for professional staff;
Handle and update/key in all third-party invoices;
Provide cover for other support staff on medical leave or maternity leave;
Arrange for courier or despatch documents,
Any other ad-hoc and/or administrative tasks as assigned by CS professional staff.
Minimum Diploma/Degree in Business Studies, Administration, Law preferred
At least 1 – 2 years of working experience
Candidate who is looking for long-term career growth prospects.
On-the-Job-training will be provided
Good knowledge of Microsoft office
Good verbal and written communication skills
Ability to work independently, with limited guidance.
Is an action-oriented and motivated go-getter who is focused on taking actions to achieve positive results for the organisation
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