Executive Assistant

Job Responsibilities
  • Providing high-level administrative support such as handling information requests and performing clerical functions (e.g. preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings and travel arrangements);
  • Support corporate secretarial (cs) professional staff and managers in running day to day incoming and outgoing correspondences;
  • Drafting emails for and response to clients or third party;
  • Assisting in scheduling meetings and appointments;
  • Ensuring calendar is updated and accurate for submissions; lodgement timelines and court hearings;
  • Preparing travel arrangements such as flights, hotel accommodation and visa application), including itinerary for overseas meeting and conference;
  • Prepare petty cash and travel reimbursements;
  • All other administrative duties on a daily basis (i.e. answering phone calls, typing, retrieving faxing, photocopying and filing of all correspondences);
  • Process claims for professional staff;
  • Handle and update/key in all third-party invoices;
  • Provide cover for other support staff on medical leave or maternity leave;
  • Arrange for courier or despatch documents,
  • Any other ad-hoc and/or administrative tasks as assigned by CS professional staff.
  • Minimum Diploma/Degree in Business Studies, Administration, Law preferred
  • At least 1 – 2 years of working experience
  • Candidate who is looking for long-term career growth prospects.
  • On-the-Job-training will be provided
  • Good knowledge of Microsoft office
  • Good verbal and written communication skills
  • Ability to work independently, with limited guidance.
  • Is an action-oriented and motivated go-getter who is focused on taking actions to achieve positive results for the organisation