Job Responsibilities
Reception
- Receive documents at reception
- Open and record the documents in system
- Date and time stamp all documents
- Receive shareholders, technicians, courier, crown staff etc and attend to their queries
Admin
- Ensure all documents received on a daily basis are delivered to the Teams’ trays timely.
- Coordinate with CAD on the department’s behalf, the collection and dispatch of documents to CDP, Agent Banks or clients.
- Promptly, accurately, professionally & courteously receive all telephone calls and enquiries and direct and/or relay and record messages accordingly.
- Maintaining of department’s spilt operations.
- Regular monitoring of “srsproxy” email and “srsclientservices” email
- Processing all proxy forms accordingly received by hand, mail and email into the proxy register on timely manner.
- Updates of meeting fees to Gemms for revenue monitoring
- Amendment / update of Admin SOPs.
- Sending daily REITs report to CDP.
- Monitor the transactions and prepare billing for SGX lodgement reports in intranet.
- Responsible for the retrieval, collection, reconciliation and conduct of periodic housekeeping of the document storage boxes (Crown boxes) that are stored at the warehouse
- Quarterly reconciliation of Crown and provide numbers to Finance for billing clients
- Daily receive BCAS cheques, open and record in spreadsheet. Pass to Finance on a weekly basis
- Request / Monitor and follow up on Agent Bank statistics
- Preparation of LOE/GTC for Docusign
- Monitor and order all stationeries for the department
- Reconciliation of cheques /share certs in secured room
- Any other tasks/project assigned by your superior and management.
Requirements
- One to two years’ experience in admin roles
- A level / Diploma from a reputable institution
- You might be required to travel based on business requirements
- Ability to work in harmony with co-workers
- Proactiveness
- Determination and persistence
- Eager and willing to add knowledge base and skills
- Flexible, honest and loyal
- Strong business acumen
- Technical competency
- Work ethics
- Positive disposition and can-do attitude
- Resourceful, meticulous and detailed