Corporate Secretarial Assistant Manager/ Manager

Corporate Secretarial Assistant Manager/ Manager

Job Responsibilities
  • Manage a team of 2 –4 staff.
  • Provide excellent client service ensuring clients receive prompt responses to requests and queries.
  • Develop an in–depth knowledge of existing and potential clients, their industry and key contacts.
  • Responsible for overall client servicing of the group, accountable for any jobs lost due to controllable reasons (e.g., poor client service) and act as named Company Secretary for clients
  • Maintain good client relationship with a KPI of attending meetings with clients at client office. Minimum of 2 key clients a month, in order to assess customer satisfaction for possible improvements and identify possible expansion of services.
  • Review fee and propose fee increase where appropriate.
  • Meet prospective clients and prepare fee proposals, including follow–through until the job is accepted and rejected.
  • Proactive in business development and marketing and coordinating with the Marketing Director to carry out marketing plans for the department.
  • Responsible for the maintenance of statutory registers and books for their portfolio of clients.
  • Oversee preparation and co–ordination of the statutory registers, books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority Inland Revenue Authority of Singapore, Stock Exchange and The Central Depository (Pte) Limited within the stipulated deadline.
  • Supervise daily operations of the group and ensure all communications with clients are supported by e–mails, outlining agreed action steps, responsibilities and deadlines.
  • Participate in the preparation of budgets and forecasts for the group and comparison with previous budget/forecasts.
  • Oversee credit control and prompt collection of debts for respective portfolio of clients. Work with Finance to follow–up on outstanding and doubtful debts.
  • Ensure prompt billing and responsible for WIP. Perform finalization of WIP cost and answer for write–offs. Ensure that the team of staff work within budget set for each job.
  • Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices.
  • Provide and organise formal training for Corporate Secretarial staff.
  • Groom, coach and train Supervisors / Seniors / Assistants to enable them to carry out their roles effectively and efficiently.
  • Involve in staff recruitment, mentoring, development and career path planning.
  • Provide staff with regular feedback and evaluation.
  • Provide up–to–date and accurate management reporting and attend Management meetings on ad–hoc and regular basis.
  • Work with IT on new IT initiatives for innovation and to improve productivity. Oversee projects, e.g., development of software, programs, etc.
  • Undertake new initiatives with HR, IT, Business Development, Training or projects involving work improvements over a year.
  • Be a team player and provide leave cover for fellow team members.
  • Set good examples and behave according to your role and title.
Requirements
  • Minimum: Qualified ICSA graduate or equivalent
  • Minimum 5 –7 years of relevant and related working experience
  • Strong written and verbal communication skills
  • Extensive and in–depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, Insolvency, Restructuring and Dissolution Act procedures and guidelines
  • Excellent client servicing skills and strong problem-solving skills
  • Strong Microsoft Office skills (especially Word) and good knowledge of View Point
  • Excellent organizational & interpersonal skills
  • Ability to lead and motivate a team of professional staff
  • Ability to build team rapport with a willingness to share knowledge
  • Ability to guide staff in technical matters
  • Ability to identify problems and issues and apply problem solving skills to provide solutions
  • Ability to prioritize work and meet deadlines
  • Ability to multi–task under pressure
  • Meticulous, organized, detailed and deadline oriented

Corporate Secretarial Supervisor

Corporate Secretarial Supervisor

Job Responsibilities
  • Provide good service to clients by ensuring that their requests and queries are followed up in a timely
  • Attend to auditors’ queries on behalf of clients and liaise with them in preparation for and during annual audits
  • Be conversant with the full spectrum of corporate secretarial duties.
  • Review and ensure that statutory registers and books are in order and updated for their portfolio of clients.
  • Review statutory documents and forms and overseeing preparation and co-ordination of statutory books and documents
  • Ensure prompt billing and be responsible for WIP
  • Coach and train team members to enable them to carry out their roles effectively and efficiently.
Job Requirements
  • Possesses Degree/Diploma in Business Administration or Law
  • Holding or currently pursuing corporate secretarial qualifications would be advantageous
  • Minimum 4 years of relevant experience, preferably with some experience in handling public-listed companies
  • In-depth knowledge of Listing Manual, Companies Act, Catalyst Rules and Securities and Futures Act, procedures and guidelines.
  • Strong written and verbal communication skills.
  • Good client servicing skills and strong problem-solving skills.
  • Good organizational & interpersonal skills.
  • Able to work independently and work under tight deadlines
  • Pro-active and a good team player
  • Flexible and adaptable in working styles.

Corporate Secretarial Senior

Corporate Secretarial Senior

Job Responsibilities
  • Assist a Manager/Assistant Manager/Supervisor in handling a portfolio of clients, including liaising with auditors.
  • Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening bank accounts and change of signatories, etc
  • Assisting in drafting and updating database of corporate secretarial precedents.
  • Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
  • Other corporate or ad-hoc duties as required.
Requirements
  • Possesses Degree/Diploma in Business Administration or Law
  • Must have at least 2 – 3 years relevant experience preferably with experience in handling public listed companies.
  • Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous.
  • Prior experience in corporate secretarial work is a great advantage but inexperienced candidates are welcomed as well
  • In-depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, procedures and guidelines.
  • Able to work both in a team environment and independently
  • Strong written and verbal communication skills.
  • Organised, detailed and deadline oriented.
  • Be flexible and adaptable in working styles
  • Pro-active manner, willing to offer new suggestions and share knowledge.
  • Ability to prioritize work and meet deadlines.
  • Ability to work under pressure.

Junior Corporate Secretarial

Junior Corporate Secretarial

Job Responsibilities
  • Assist a Manager/Supervisor in handling a portfolio of clients, including liaising with auditors.
  • Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening bank accounts and change of signatories, etc.
  • Assisting in drafting and updating database of corporate secretarial precedents.
  • Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
  • Other corporate or ad-hoc duties as required
Requirements
  • Open to fresh graduates
  • Minimum Diploma Degree in Business Studies, Administration, Law preferred
  • Candidate who is looking for long-term career growth prospects.
  • On-the-Job-training will be provided
  • 1 year experience in corporate secretarial work is a great advantage but non-experienced candidates are welcomed to apply
  • Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous.
  • Must be pro-active, a good team player, able to work under pressure and independently.
  • Excellent written and spoken communication skills in English.
  • We regret only shortlisted candidate will be notified. Priority will be given to candidates who are available in short notice. All applications will be treated in the strictest confidence

Payroll Manager

Payroll Manager

Job Responsibilities
  • Manage and oversee the day to day payroll operations.
  • Responsible for overall client servicing.
  • Contribute to the overall business development of business unit.
  • Ensure overall satisfactory performance of team.
  • Oversee the day to day payroll operations and ensure all communications with clients are supported by e-mails, outlining agreed action steps, responsibilities and deadlines.
  • Responsible for ensuring that commitment to clients are followed up in a timely manner, that the clients are satisfied and to continually engage with clients.
  • Provide excellent customer service ensuring clients receive prompt responses to requests and queries.
  • Develop an in-depth knowledge of existing and potential clients, their industry and key contacts.
  • Responsible for overall client servicing of the payroll business unit and accountable for any jobs lost due to controllable reasons, e.g. poor client service.
  • Perform high-level review and provide value-add to the work to be submitted to clients.
  • Maintain good client relationship with a KPI of meeting a minimum of 2 key clients a month, in order to assess customer satisfaction for possible improvements and identify possible expansion of services.
  • Review fee and propose fee increase where appropriate.
  • Meet prospective clients and prepare fee proposals, including follow-through until the job is accepted or rejected.
  • Perform variance analysis on the financial performances / payroll movements of the clients.
  • Participate in the preparation of budgets and monthly forecasts and comparison with previous budget/forecasts.
  • Oversee credit control and prompt collection of debts for respective portfolio of clients. Work with Finance to follow up on outstanding and doubtful debts.
  • Ensure prompt Billing and be responsible for WIP. Perform finalisation of WIP cost and be prepared to be answerable for write-offs.
  • Liaise with the bankers on banking facilities and related matters.
  • Formulate and review accounting processes / policies throughout the department. Identify and recommend improvements to current policies & procedures, processes and client servicing arrangements in line with current business and regulatory practices.
  • Recommend and assist in the implementation of new or revised systems, procedures and records.
  • Assist with strategic planning and development of business unit’s performance.
  • Develop and implement quality management strategies and plans (including resource, systems, timescales and financials) for the department’s annual business plans.
  • Provide and organise formal training for the department’s staff.
  • Invest time into training staff to enable them to carry out their roles effectively and efficiently.
  • Proactive in staff recruitment, mentoring, development and career path planning.
  • Provide staff with regular feedback and evaluation.
  • Add value at Managers’ / HODs meetings and assist in following up on assigned actionable items in a timely manner.
  • Provide up to date and accurate management reporting and attend Management meetings on regular basis.
  • Work with IT on new IT initiatives for innovation and to improve productivity. Oversee projects, e.g. development of software, programs etc.
  • Undertake a new initiative with HR, IT, Business Development, Training or projects involving work improvements.
Requirements
  • Degree/Professional qualifications in Business, Human Resource, Accounting or other related fields
  • More than 10 years relevant and related payroll working experience
  • Able to work both in a team environment and independently
  • Strong written and verbal communication skills.
  • Organised, detailed and deadline oriented.
  • Be flexible and adaptable in working styles
  • Pro-active manner, willing to offer new suggestions and share knowledge
  • Ability to prioritize work and meet deadlines.
  • Willing to take on duties outside of job specification
  • Ability to work under pressure

Business Development Manager (Corporate Services)

Business Development Manager (Corporate Services)

Job Responsibilities
  • Ensure business targets are met by identifying and pursuing new sales and revenue opportunities
  • Work closely with regional offices to cross-sell corporate services
  • Build effective and collaborative relationships with the key decision-makers and influencers of the business partners and prospective clients
  • Be responsible for maintaining and contributing to new client’s acquisition
  • Promote Boardroom’s Accounting, Payroll and Corporate Secretarial service to potential clients.
  • Act as a main contact person to ensure that clients’ needs are met and communicated to the organization.
Job Requirements
  • Diploma/Degree in marketing or related fields
  • Preferably 5 years of experience in corporate services, accounting related industry or business/service solution vendors
  • Possess strong analytical skills
  • Strong interpersonal, communication and negotiation skills
  • Excellent command of written and spoken English.
  • Experience with working and influencing clients at various levels.

We regret only shortlisted candidate will be notified. Priority will be given to candidates who are available in short notice. All applications will be treated in the strictest confidence.

Accounting Manager

Accounting Manager

Job Responsibilities
  • Be responsible for billings, fee negotiations and recovery for each client engagement.
  • Review Management Accounts, customized reporting packages, Statutory Accounts, GST returns, monthly payroll and other expense disbursements, as well as year-end remuneration returns
  • Liaise with auditors and regulators, answering queries on behalf of clients.
  • Review current process flow for improvements and assist in the implementation of recommendations.
  • Provide excellent client service and ensure deliverables timelines are met.
  • Spot opportunities, anticipate and provide input in strategic business planning.
  • Identify problems and issues and apply problem solving skills to provide solutions.
  • Lead and manage a team of professional staff
  • Mentor/ guide subordinate in technical matters
Requirements
  • Diploma or bachelor’s degree in business accounting / Finance / Banking from a reputable University.
  • ACCA equivalent Certificate or Degree.
  • Minimum 7 – 10 years of relevant working experience.
  • Strong and extensive experience in doing Consolidation using Excel and preparing year-end draft statutory financial statements with notes to the accounts.
  • Extensive and in-depth knowledge of Singapore Financial Reporting Standards, CPF, GST and relevant tax rules, procedures and guidelines.
  • Strong spreadsheet skills (Excel essential) and good knowledge of Word, Accounting and Payroll Software
  • Able to work both in a team environment and independently
  • Strong written and verbal communication skills.
  • Organised, detailed and deadline oriented.
  • Be flexible and adaptable in working styles
  • Proactive, resourceful and able to independently multi-task

Accounts Associate / Senior Accounts Associate

Accounts Associate / Senior Accounts Associate

Main Responsibilities
  • Provide excellent client service and ensure deliverables timelines are met.
  • Setup charts of accounts for new accounting clients.
  • Responsible for billings, fee negotiations and recovery for each client engagement.
  • Review Management Accounts, customized reporting packages, Statutory Accounts, GST returns, monthly payroll and other expense disbursements, as well as year-end remuneration returns (Form IR8A, etc.)
  • Prepare Cash Forecast to avail funds for payments and prepare bank reconciliations.
  • Retrieve and provide documents, files and information for auditors and tax agents on behalf of clients.
  • Take initiative in proposing work improvements within the department and make business development recommendations.
  • Be a strong team player and be able to work harmoniously with a diverse workforce.
Skills
  • Strong written and verbal communication skills.
  • Strong accounting knowledge.
  • Good knowledge of Singapore Financial Reporting Standards, CPF, GST and relevant tax rules, procedures and guidelines.
  • Strong spreadsheet skills (Excel essential) and good knowledge of Word, Accounting and Payroll Software.

To thrive in this role, you will be a diploma/degree qualified in Finance/Accounting/Banking with 2 – 4 years’ relevant working experience handling full set of accounts. Relevant experience in the professional services industry would be highly preferred.

He/she must be proactive, flexible and adaptable in working styles, organised, detailed and deadline oriented. The ability to work under pressure, and prioritize work to meet deadline is critical. The ideal candidate must also be able to work independently, is a strong team player and be willing to take on duties outside of job specification.

Candidates with relevant experience will be considered for a Senior Associate role. We regret only shortlisted candidate will be notified. All applications will be treated in the strictest confidence.