Job Responsibilities
- Manage the full spectrum of daily office administration and facilities maintenance functions, such as workplace safety, equipment maintenance, office supplies procurement, fixed assets management, office expenses, receptionist backup, etc.
- Formulate, review and implement administration policies and procedures and ensure compliance with local laws and regulations
- Be fully responsible and to be proactive in all aspects of company operations and to provide solutions and recommendations to management
- Source, monitor and review vendor service and contracts
- Facilitate the office contract/leasing renewal
- Support the office renovation and relocation project
- Prepare annual budget and control expenditure of administration services
- Review and update the inventory control and warehouse management
- Maintain and organise filing systems and databases
- Assist in various company events and staff engagement activities
- Supervise cleaner to provide office cleaning and office equipment supply
- Provide administrative support to various departments as required
- Coordinate with both internal and external parties on daily business operations
- Perform ad-hoc jobs as assigned by management
- Any other tasks/projects assigned by your superior and management.
Job Requirements
- More than 5 years of relevant Office Administration experience
- Diploma or above in Business Administration or equivalent
- Proficiency in MS Word, Excel, PowerPoint and Chinese word processing
- Proficient in written and spoken English, Cantonese and Mandarin
- Excellent negotiation, verbal and written communication, persuasion, team working and partnership working skills
- Ability to work independently and as part of a team
- Self-starter, can work under pressure and deliver results
- Detail-oriented, self-motivated and with a strong sense of responsibility
- Mature, well-organized and approachable personality with good interpersonal skills
- Candidates with more experience will be considered as Assistant Admin Manager
- Detail-oriented, self-motivated and with a strong sense of responsibility
- Mature, well-organized and approachable personality with good interpersonal skills
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