Manage the full spectrum of daily office administration and facilities maintenance functions, such as workplace safety, equipment maintenance, office supplies procurement, fixed assets management, office expenses, receptionist backup, etc.
Formulate, review and implement administration policies and procedures and ensure compliance with local laws and regulations
Be fully responsible and to be proactive in all aspects of company operations and to provide solutions and recommendations to management
Source, monitor and review vendor service and contracts
Facilitate the office contract/leasing renewal
Support the office renovation and relocation project
Prepare annual budget and control expenditure of administration services
Review and update the inventory control and warehouse management
Maintain and organise filing systems and databases
Assist in various company events and staff engagement activities
Supervise cleaner to provide office cleaning and office equipment supply
Provide administrative support to various departments as required
Coordinate with both internal and external parties on daily business operations
Perform ad-hoc jobs as assigned by management
Any other tasks/projects assigned by your superior and management.
Job Requirements
More than 5 years of relevant Office Administration experience
Diploma or above in Business Administration or equivalent
Proficiency in MS Word, Excel, PowerPoint and Chinese word processing
Proficient in written and spoken English, Cantonese and Mandarin
Excellent negotiation, verbal and written communication, persuasion, team working and partnership working skills
Ability to work independently and as part of a team
Self-starter, can work under pressure and deliver results
Detail-oriented, self-motivated and with a strong sense of responsibility
Mature, well-organized and approachable personality with good interpersonal skills
Candidates with more experience will be considered as Assistant Admin Manager
Detail-oriented, self-motivated and with a strong sense of responsibility
Mature, well-organized and approachable personality with good interpersonal skills
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