Associate, Corporate Secretarial (List Co Team)

Associate, Corporate Secretarial (List Co Team)

Job Responsibilities
  • To support Corporate Secretarial (CS) listed company team in executing CS-related engagements
  • Draft and/review announcements, circulars, interim/annual reports
  • Organize and facilitate meetings of directors and committees and general meetings, as well as preparing notice and agenda, minutes and related materials
  • Ensure compliance with statutory rules and regulatory requirements
  • Be a team player, communicate among team members, and provide cover for fellow team members
  • Liaise and respond to clients’ requests and queries regarding corporate secretarial matters after consultation with the direct supervisor
  • Follow-up with the client on the return of documents and forms and ensure submission of statutory forms and documents to the relevant authorities/ gatekeepers within the stipulated deadline
  • Generate and prepare documents and forms required for their portfolio of clients
Job Requirements
  • Diploma or above in corporate administration or business disciplines
  • 1 to 3 years of corporate secretarial experience gained preferably in professional firm/ CPA firm/ law firm
  • Candidates with solid private company corporate secretarial experience would also be considered
  • In-depth knowledge of Companies Ordinance
  • Preferably knowledgeable about the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited, and Securities and Futures Ordinance etc.
  • Ability to be flexible and adaptable in working styles.
  • Meticulous, organized, detailed and deadline-oriented.
  • Pro-active, willing to offer new suggestions and share knowledge.

Senior Tax Associate

Senior Tax Associate

Job Description

BoardRoom’s tax practice revolves around helping our clients effectively manage their tax obligations proactively and responsibly. As part of a global network of tax professionals in more than 100 countries, you will advise clients on planning, compliance and reporting wherever the client has needs. Our unwavering commitment to quality service and our technical networks enable you to help clients reduce inefficiencies, mitigate risk and improve opportunities within their tax functions.

Our business tax services help clients succeed by assisting them with the strategic and operational challenges facing their tax functions, analyzing tax opportunities and benefits that can be attained by them, assisting clients in identifying and managing strategic opportunities and risks that relate to significant prospective planning, and providing tax-related domestic and cross-border planning and compliance assistance to business-connected individuals and their associated entities.

Job Responsibilities
  • Manage and coordinate Hong Kong tax compliance work for BoardRoom’s clients
  • Develop budgets, determine resource requirements, and direct/monitor engagements
  • Maintain continuous interaction with clients, manage expectations and ensure outstanding client service. Team with global tax professionals to provide comprehensive tax services
  • Team with talented and innovative professionals dedicated to client service
  • Participate in managing a compliance group by assisting with forecasting future compliance work, delegating work effectively, and resolving staffing issues
  • Share knowledge to develop professionally and enhance service delivery. Facilitate open communication and supervise staff and peers
  • Contribute to a flexible, stable, and team-oriented working culture that fosters development and a positive attitude
Uphold the BoardRoom’s values, act as a role model for the team and represent self internally and externally with highest standards of professionalism
  • To uphold BoardRoom’s values by promoting a culture of professionalism and teamwork.
  • To have a good understanding of BoardRoom’s overall vision and direction
Relevant Experiences and Qualifications
  • University graduates with a minimum of 3 years of experience
  • A CPA, CTA, law license or other certification relevant to an area of specialization
  • General knowledge of tax laws with specialized knowledge in one or more technical areas
  • Strong interpersonal skills and able to interact effectively with both management and clients
  • Excellent command of spoken and written English and Mandarin.

Assistant Vice President, Share Registration

Assistant Vice President, Share Registration

Job Descriptions
  • Provide excellent customer service ensuring clients receive prompt response(s) to requests and queries.
  • Develop an in-depth knowledge of the client, their industry and key contacts.
  • Initiate and/or attend clients’ meetings in relation to business proposals and business expansion.
  • Work together with other internal stakeholders cutting across various departments to leverage on synergies and business expansion possibilities.
  • After major events (AGM, EGM,rights issue, IPO and other corporate action), the Assistant Vice President (AVP) is required to be pro-active by way of carrying out an internal debriefing session to all staff involved in the event, highlighting any possible actionable items and improvements. The AVP is also required to call on key clients after major events in order to assess customer satisfaction for possible improvement(s).
  • Ensure commitments to clients are followed up in a timely manner.
  • Oversee that all communication with clients outlining agreed action steps, responsibilities and deadlines are backed up by e-mails and all such e-mails are filed in a specific client folder for future reference.
  • Responsible to identify, train and develop a successor/right hand person.
  • Assess and approve the recommendations for improvements to current policies, procedures, processes and client servicing arrangements for a smooth workflow that is relevant to the current business environment and regulatory practices, for both the local and regional offices.
  • Oversee clients’ billing and collections are timely and accurate. Work with Senior Manager and the Finance department to manage doubtful debts. Oversee overall billing issues and updates for both local and regional offices
  • Ensure fee schedule(s) are updated and reflective of pricing in the current business environment.
  • Set agenda for Managers’ meetings and follow up on assigned actionable items.
  • Ensure compliance with Share Registration’s manual, policies, procedures, audit processes and relevant company acts.
  • Able and competent to step in for the Director in his/her absence / provide leave cover.
Job Requirements
  • Minimum of 12 years relevant industry experience.
  • Diploma/Degree that is related and relevant.
  • An extensive knowledge of SGX listing rules, CDP procedures and guidelines.
  • Strong knowledge of the relevant sections of the Company’s act for both local and off-shore incorporated companies.
  • Methodical, meticulous and a keen eye for details.
  • Ability to multi-task under pressure to meet deadlines.
  • Strong team leader with a willingness to share knowledge.
  • Able to work under pressure, multi- task and meet deadlines
  • Able to organize in a swift, methodical, meticulous and detailed manner
  • Excellent customer service skills.
  • Strong leadership skills.
  • Excellent verbal and written communication skills.
  • Strong organisational & problem solving skills.
  • Good knowledge of Excel and Word

Head of China and Hong Kong (Business Solutions – Accounting & Tax)

Head of China and Hong Kong (Business Solutions – Accounting & Tax)

Job Descriptions
  • Act as Legal Representative and General Manager for Boardroom China Limited.
  • Jointly responsible for developing and reviewing overall business plans and strategies for BU that are aligned to the organization’s overall strategic direction.
  • Jointly responsible for strategic planning and development of the BU’s performance. Develop and implement quality management strategies and plans (including resource, systems, timescales and financials) for BU’s annual business plans.
  • Translate clients’ needs for excellent solutions delivery.
  • Oversee the preparation of budgets and monthly forecasts for the BU.
  • Jointly responsible for managing BU’s overall targets and proactively monitor actual performance against target.
  • Responsible for overall client servicing and accountable for any jobs lost due to controllable reasons, e.g. poor client service, missing deadlines, poor quality of work.
  • Responsible for ensuring that commitment to clients is followed up in a timely manner, that the clients are satisfied. In addition, to continually engage with clients.
  • Perform a high-level review and provide value-add to the work to be submitted to clients.
  • Jointly maintain good client relationship with close client communication, in order to assess customer satisfaction for possible improvements and identify possible expansion of services.
  • Review fees and propose fee increase where appropriate.
  • Work with business development team to develop and execute go-to-market initiatives.
  • Develop an in-depth knowledge of existing and potential clients, their industry and key contacts to maintain a pipeline of leads.
  • Meet prospective clients and ensure fee proposals and all follow-through is completed from “cradle to grave” process.
  • Invest time into training staff to enable them to carry out their roles effectively and efficiently.
  • Provide BU’s staff with regular feedback and evaluation.
  • Assist Senior Management in following up on assigned actionable items in a timely manner.
  • Provide up to date and accurate management reporting and attend Management meetings on an ad-hoc and regular basis.
  • Work with on any new information technology initiatives for innovation or to improve productivity.
Job Requirements
  • At least 15 years professional accounting experience with a minimum of 5 years’ experience in a managerial capacity.
  • Experienced in servicing a portfolio of international and large multinational clients.
  • Ability to take a strategic view and isolate key issues.
  • Ability to analyse, disseminate and effectively communicate complex information.
  • Create and innovate solutions to challenges and opportunities.
  • Ability to understand business challenges and business view.
  • Excellent negotiation, communication, persuasion, team working and partnership working skills.
  • Strong project management and financial management skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently, with limited guidance, and possess leadership skills to provide appropriate supervision and leadership to other team members.
  • An action-oriented and motivated go-getter who is focused on taking actions to achieve positive results for the organization
  • Able to multi-task and work under pressure

Vice President, Share Registration

Vice President, Share Registration

Job Descriptions
  • Supervise the Share Registry (“SR”) department (business unit) in Hong Kong.
  • Ensure the accuracy and quality of the daily services delivered to the clients and their investors, including Initial Public Offerings (“IPO”), Corporate Actions and SR routine services.
  • Participate in the Uncertificated Securities Market (“USM”) development and work with all stakeholders to ensure SR services can be smoothly transited to the USM regime.
  • Ensure commitments to clients are followed up in a timely manner and establish measures to assess customer satisfaction for possible improvement(s)
  • Work together with other internal stakeholders cutting across various departments to leverage on synergies and business expansion possibilities.
  • Assess and approve the recommendations for improvements to current policies, procedures, processes and client servicing arrangements for a smooth workflow that is relevant to the current business environment and regulatory practices, for both the local and regional offices.
  • Ensure fee schedule(s) are updated and reflective of pricing in the current business environment.
  • Oversee clients’ billing and collections are timely and accurate.
  • Set agenda for Managers’ meetings and follow up on assigned actionable items.
  • Ensure compliance with share registry-related laws, rules, regulations, codes and guidelines.
  • Oversee the operations of the trustee services in related to the SR services.
  • Provide strategic advice on SR business to the management.
  • Responsible to identify, train and develop a successor/right hand person.
Job Requirements
  • Minimum of 15 years of working experience, with 8-10 share registry-related experience.
  • Degree/Master that is related and relevant, professional qualification is preferred.
  • Extensive Hong Kong share registry knowledge/experience.
  • Strong knowledge of the share registry-related laws, rules, regulations, codes and guidelines.
  • Methodical, meticulous and a keen eye for details.
  • Ability to multi-task under pressure to meet deadlines.
  • Strong team leader with a willingness to share knowledge.
  • Excellent customer service skill.
  • Strong leadership skills.
  • Excellent verbal and written communication skills.
  • Strong organizational & problem-solving skills.
  • Good knowledge of Excel and Word.

Senior IT Executive

Senior IT Executive

Job Descriptions
  • Serve as the L2 technical support to HK and China users remotely who are seeking assistance over the phone, email, or service desk management system
  • Provide L1 support for critical business systems and resolving of issues with vendors and/or regional teams.
  • Support, monitor, upgrade and maintain the IT systems and infrastructure.
  • Troubleshoot system and network infrastructure problems, diagnosing and solving hardware and software faults.
  • Ensure all duties are carried out according to department’s Standard Operating Procedures (SOPs).
  • Collaborate with various IT service providers for proper lifecycle from quotation and SLA negotiation, delivery till billing processes.
  • Develop and maintenance of IT documentation
  • Maintain the accuracy and quality IT asset inventory
  • Ensure compliance in Disaster Recovery for Business Continuity Planning (BCP), security, and other corporate IT standards and policies
  • Develop and facilitate end-user system training as required
  • Contribute to various local and regional IT projects as required
Job Requirements
  • Bachelor degree holder in Computer Science or IT related field
  • Minimum 5 years of hands-on relevant experience
  • Familiar with Microsoft Windows family of products, Active Directory, O365, VOIP, LAN/WAN/Wi-fi networking, anti-malware endpoint protection, data protection and office automation tools
  • Sound knowledge with cloud-technology, SD-WAN, virtualization and cybersecurity
  • ITIL certificate holder preferred
  • Good command of both written and spoken Chinese and English and Mandarin
  • Immediately available is preferred

Assistant Accountant / Jr. Account Assistant

Assistant Accountant / Jr. Account Assistant

Main Responsibilities
  • Support day-to-day accounting operation such as data input and filing
  • Responsible for daily accounting duties of accounts receivable or accounts payable
  • Handle daily bank transactions and ad hoc expenses payments
  • Assist on monthly financial statements / accounting reports
  • Check and validate bills and related business supporting document
  • Handle all credit control related matters and process in line with the company credit policy
  • Report to Department Head and perform ad-hoc assignment as required
Requirements
  • Diploma or above in Accounting, Finance or related disciplines
  • Able to work independently with minimal supervision
  • Team player, self-motivated, able to work under pressure and meet tight deadline
  • Well-versed with MS office application
  • Immediate available preferred
  • Fresh Graduate is also welcome

Business Development Manager, Accounting & Tax

Business Development Manager, Accounting & Tax

Main Responsibilities

Works within the Business Development team alongside the Business Units for the achievement of revenue generation, long-term account goals and customer satisfaction in line with company vision and values. This is a brand-new team and the Business Development Manager will play a key role in the team’s success.

Daily Responsibilities
  • Strong level of business acumen to facilitate meaningful discussions with decision makers on a daily basis
  • Establish relationships with new customers and secure contracts with new customers to achieve assigned sales quotas and targets.
  • Maintains accurate records in Salesforce of all sales and prospecting activities including sales calls, presentations, closed sales, and follow-up activities within their assigned territory.
  • Willing to take action that may be disruptive to achieve business goals and manage the consequences
  • Identifies opportunities to enhance the organization to meet needs of the client, the business and shareholders
  • Challenges the status quo to improve performance
  • Strong presentation, meeting management and relationship management/servicing skills
  • Ability to challenge the current state and make a compelling case for change
  • Drives continuous improvement and operates with flexibility
  • Significant understanding of outsourcing concepts with the ability to represent a broad range of BoardRoom disciplines and solution platforms
  • Comprehensive industry and competitive knowledge with an external network of expertise
  • Exceptional verbal and written communication skills — to be applied equally with external audiences and internal constituencies.
  • Takes bold actions to strengthen results
Job Requirements
  • Highly Motivated and target driven
  • Excellent interpersonal & negotiation skills
  • Strong presentation and communication skills
  • Adaptable and versatile
  • Ability to read & write Chinese
  • Able to work under pressure
  • Able to multi-task and meet deadlines
  • Able to organize in a swift, methodical, meticulous and detailed manner
  • 1-3 years of relevant sales experience,
  • Experience in the accounting, payroll & corporate secretarial related industry is an added advantage
  • Bachelor degree

Assistant, Corporate Secretarial

Assistant, Corporate Secretarial

Job Responsibilities
  • Assisting CS colleagues to perform corporate secretarial works
  • Perform AML check
  • Conduct company searches, name searches and land searches
  • Arrange mail forwarding by email or by post to clients
  • Arrange CR and IRD filing
  • Arrange certification of the documents
  • Arrange payment of business registration fees for clients
  • Arrange statutory review for auditors
  • Update Saleforce
  • Manage the statutory records and internal sec files (including but not limited to create new file, minutes/returns filing, indexing)
  • Master filing re: original CI, BR, I/T & B/S notes & share cert. etc.
  • Order company kit, chops or seals for clients
  • ViewPoint information update
  • Prepare internal forms
  • Keep control the chops/seals in and out records
  • Manage offsite documents deposit or retrieval
  • Arrange and follow-up local /overseas couriers & posts
  • Assist department head/CS Managers on ad-hoc assignments
  • Back up receptionist duty if required
Job Requirements
  • 1 year in administration field
  • Diploma or above
  • Independent
  • Responsible
  • Organised