Administrative Assistant, Corporate Secretarial

Job Responsibilities
  • Perform AML check
  • Conduct company searches, name searches and land searches
  • Arrange mail forwarding by email or by post to clients
  • Arrange CR and IRD filing
  • Arrange certification of the documents
  • Arrange payment of business registration fees for clients
  • Arrange statutory review for auditors
  • Update Saleforce
  • Manage the statutory records and internal sec files (including but not limited to create new file, minutes/returns filing, indexing)
  • Master filing re: original CI, BR, I/T & B/S notes & share cert. etc.
  • Order company kit, chops or seals for clients
  • ViewPoint information update
  • Prepare internal forms
  • Keep control the chops/seals in and out records
  • Manage offsite documents deposit or retrieval
  • Arrange and follow-up local /overseas couriers & posts
  • Assist department head/CS Managers on ad-hoc assignments
Job Requirements
  • Diploma or above in corporate administration or business disciplines
  • At least 1 year experience in secretarial or administrative filed preferred. Experience in professional firm / CPA firm / law firm an advantage
  • Ability to be flexible and adaptable in working styles
  • Meticulous, organized, detailed and deadline-oriented
  • Pro-active, willing to offer new suggestions and share knowledge
  • Ability to prioritize work and meet deadlines
  • Ability and willingness to take on duties outside job specification
  • Ability to work both in a team environment
  • Ability to work under pressure

We have been accredited by:

  • HKICPA as Authorised Employer
  • ACCA as Approved Employer