Employee Stock Options Plan

Employee Stock Options Plan

EMPLOYEE STOCK OPTIONS PLAN (ESOP)

We Ensure Your Success Through Your Employees.

A company is only as good as its employees. Whether you are publicly listed, privately owned, or a multi-national organisation, BoardRoom Hong Kong is primed to expertly handle all facets of your employee plan — from the design phase through to implementation and share plan administration. Our seamless process, enabled by our panel of experts and practical tools, has led us to be highly successful in providing Employee Stock Options Plan (ESOP) services across APAC.

01 Purpose-Built For Your Business Needs - Flexible Employee Share Plan Services Through Our Powerful Digital Platform.

We deal with all facets of your Hong Kong-based or global employee equity plan, from the design phase through to implementation and administration, and our tools and expertise ensure the process is seamless.

In our experience, it’s just not possible to come up with a single employee equity plan that will work for everyone. That’s why we’ve designed our digital platform to be completely flexible, so we can provide you with a solution that’s purpose-built to meet your needs, increase efficiencies and reduce cost, while complying with current and future reporting requirements.

Our dedicated employee plan division is made up of senior staff with significant experience who provide you and your employees personalised assistance from start to finish. Whether you have one employee or 100,000, we help add value to your organisation across various types of employee equity schemes including:

  • Performance Share Plan (PSP)
  • Restricted Share Plan (RSP)
  • Share Appreciation Rights Plan (SARS)
  • Employee Stock Options Plan (ESOP)
  • Phantom Share Plan
  • Share / Equity Plans Administration & Management
  • Any tailored or customized Employee Share Scheme or Long Term Incentive Plan (LTI)

Find out why many of Hong Kong’s largest employers have chosen us to manage their employee equity plans.

02 We Deliver Results - Our Winning Formula Is Powered By:

  • Plan with a fully customisable regional Employee Share Option Scheme system with an intuitive branded employee portal.
  • Our client-centric approach as every business and organisation is unique.
  • Local support teams that provide a proactive approach to tailoring our solutions to your needs.
  • Experienced team and senior staff that is up-to-date with each jurisdiction’s unique legal, taxation and regulatory changes.
  • An extensive partner network offering plan development, brokerage and nominee services.
  • A transparent fee structure allowing you to save costs.

03 Learn More About EmployeeServe - Our Employee Share Plan Management Platform!

EmployeeServe is designed to take your business to new heights. By helping organise employee stock ownership plans, your company will experience new levels of productivity and efficiency. If you want to learn more about our share and stock ownership plans for your employees, send us a message today. Our team of experts is always prepared to organise new and tailored solutions just for your brand.

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Employee Stock Options Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network in Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our employee plan services expert today!

YOUR POINT OF CONTACT

Jason U

Head, Employee Plan (ASIA) Services

Accounting

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Accounting

ACCOUNTING SERVICES

We Keep Your Books so You Can Keep Growing Your Business.

Accurate and reliable accounting is at the core of every successful business. To help business owners achieve success, BoardRoom focuses on delivering the most comprehensive accounting services so you can focus on accelerating your Hong Kong business forward.

As a leading accounting firm in Hong Kong, BoardRoom offers you a team of chartered accountants and accounting professionals. Through thorough bookkeeping and accounting services for your company, we will help to ensure that your business remains compliant in the face of ever-changing requirements stipulated by the regulatory authorities. BoardRoom is here to ensure that the integrity of your company remains polished through:

BoardRoom offers you a team of chartered accountants and accounting professionals to ensure that your business remains compliant in the face of ever-changing requirements stipulated by the regulatory authorities. BoardRoom is here to ensure that the integrity of your company remains polished through:

01 Bookkeeping and Statutory Compliance Services (for Statutory and Management Purpose)

  • Chart of accounts and report templates set up
  • Accounting entries, compilation of general ledger report, trial balance and statement of financial position for management reporting and financial analysis
  • Bank reconciliations
  • Preparation of year-end statutory financial statements including statement of comprehensive income, statement of financial position, cash flows statement, statement of changes in Equity and notes to the accounts which are in compliance with Hong Kong Financial Reporting Standards
  • Assistance in annual audit process including liaison with auditors, attending to their questions and request for information
  • Head office reporting

02 Consolidation of Group Accounts

  • Preparation of consolidated accounts with multiple subsidiaries

03 Cash Management

  • Provision of client trust account service
  • Payment of vendor invoices and employee expenses claims via cheques, online banking, telegraphic transfers or other forms

04 Financial Management Solutions

  • Short-term staff secondment to resolve temporary resource shortages or assist to catch up on backlog accounts
  • Reconstruction of accounts due to incompleteness, lost and damaged documents
  • Accounting issues solution

05 Cloud-based financial management system - D-Biz Approved

Are you looking to empower your finance team with a cloud-based financial management system? With the new D-Biz grants now could be the perfect time for you to look into a cloud based solution. BoardRoom is a Xero Gold Partner and on the D-Biz Reference List!

If you’re looking for us on the D-Biz website our reference number is SP-932-026 on the D-Biz IT Service Providers Reference List.

Contact our accounting experts in Hong Kong today to see how we can assist facilitate your technology journey.

If you want to give your company the opportunity to grow, contact us about our bookkeeping or accounting services today.

Get in touch with our Accounting experts today!

YOUR POINT OF CONTACT

Chester Leong

Regional Managing Director, Boardroom Business Solutions

Corporate Secretarial

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Corporate Secretarial

CORPORATE SECRETARIAL SERVICES

Starting a Business Isn’t Hard; Keeping It Running Doesn’t Have to Be Either

We’re taking the journey to success with you. From incorporating tomorrow’s multi-billion dollar corporation to keeping its gears running, BoardRoom is primed to help with your company formation and ensure it stays up. We shall keep your business running through the help of our company secretarial experts in Hong Kong who ensure that you remain compliant with the legal and regulatory requirements.

01 Regulatory Compliance Services

  • Annual statutory and regulatory compliance in Hong Kong [see compliance services for listed companies in Hong Kong] and other jurisdictions
  • Provision of named company secretary or joint company secretary, authorised representative, nominee directors, nominee shareholders and nominee local agents
  • Acting as escrow and process agents
  • Proper maintenance of statutory registers and records
  • Effective reporting to relevant statutory authorities of any alterations to constitutional documents, capital structure, membership and directorship
  • Advice and assistance with reporting and compliance requirements of the respective stock exchanges in Singapore, Malaysia, Hong Kong, China and Australia
  • Resolutions preparation for board, board committees and shareholders
  • Attendance at board, board committee and shareholder meetings and preparation of relevant minutes

02 Best Practices and Corporate Governance Reviews

  • Advice on best corporate governance practices and procedures
  • Services tailored to help design proper and enhanced policies and procedures for corporate governance in Hong Kong
  • Conducting corporate health check

03 Company Formation and Business Establishment Services

  • Advice on appropriate business structure
  • Incorporation of private, public and guarantee (including charitable) companies
  • Registration of partnerships, limited liability partnerships, limited partnerships and sole proprietorship
  • Registration of non-Hong Kong companies
  • Provision of registered office, principal place of business, bank account signatories, etc
  • Registration (and renewal) of representative offices
  • Advice on and application for appropriate employment passes for individuals and dependant passes for family members, as well as permanent residency

04 Restructuring and Cessation of Companies

  • Advice on and assistance in deregistration and members’ voluntary liquidation of companies (including acting as liquidators)

05 Directors and Management Training

  • Provision of training or briefing to directors/senior management in respect of statutory or regulatory updates, directors’ duties, corporate governance, and company secretarial practices in Hong Kong

06 Compliance Services for Listed Companies in Hong Kong

  • Annual Compliance for Companies Listed in Hong Kong
    Advice on and assistance in:

    • Publication of annual, interim and quarterly results announcements and reports as well as environment, social and governance (ESG) report
    • Obtaining general mandates for issue new shares and repurchase existing shares
    • Establishing, maintaining and updating the register of interest of directors/ chief executive and substantial shareholders
  • Other Company Secretarial and Corporate Governance Advisory Services
    • Preparation of Code of Conduct and Compliance Manual and dealing with other corporate governance issues
    • Assistance in non-routine and ad hoc corporate transactions and actions and provision of other regulatory compliance services

If you are interested in our corporate secretarial services for your company in Hong Kong, leave us your enquiry today and we will develop a hand-crafted solution for your specific business needs.

Get in touch with our Corporate Secretarial experts today!

YOUR POINT OF CONTACT

Seaman Kwok

Executive Director and the Head of the Corporate Secretarial Division

Payroll

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Payroll

PAYROLL OUTSOURCING SERVICES – LOCAL AND REGIONAL

When It Comes to Taking Care of Your People, BoardRoom Is Prompt and Accurate.

We want to automate your payroll management and more to enhance your productivity and receive critical information for decision making that allows you to manage your human capital effectively in Hong Kong. At the end of the day, our dedicated team is ready to take care of your people by providing the opportunity to outsource comprehensive payroll solutions so you can focus on taking your business to the next level.

01 Payroll Management Services (Hong Kong)

  • Computing gross to net salary, MPF or ORSO contributions
  • Computing the statutory entitlement pays under the Employment Amendment Ordinance
  • Disbursement of net salary, MPF or ORSO contribution via our client trust account, and issuing payslips (hard or soft copy in confidential form)
  • Providing payroll details, variance reports and payroll journals
  • Managing and administering employees’ leave applications and expense claims electronically
  • Preparing and submitting Employer’s Tax Return Forms.

02 Payroll Management Services (Regional)

  • Regional payroll management
  • Options for centralised payroll coordination out of BoardRoom Hong Kong or decentralized coordination via BoardRoom’s network of local offices
  • Payment and lodgement of local statutory employer’s obligations and filings
  • Managing and administering employees’ leave applications and expense claims electronically

03 Our Winning Payroll Solutions are Powered By Ignite, Our All-in-one Cloud-based HRMS Platform

As a leading payroll service provider, we have decades of experience & use our own unparalleled Ignite platform, enjoy:

  • Complete HRMS solution with multi-country payroll, leave and claims processing
  • Full statutory compliance with local legislation in 9 countries across Asia
  • Flexible automated leave solution and automated payroll processing
  • Intuitive mobile app for instant access to payslips, claims and leave application and submission
  • Attendance clocking technologies, shift calendar and staff rostering system
  • A dedicated account manager giving you one easy point of contact

Learn more about Ignite HRMS Solution

04 Cloud-based HRMS Payroll Platform - D-Biz Approved

COVID-19 has caused disruptions to businesses across the globe, especially those that do not have cloud-based solutions for their HRMS. With the new D-Biz grants in Hong Kong, now could be the perfect opportunity for you to review your legacy practices and invest in a cloud-based all in one solution.

We’re proud to announce that our HRMS solution, Ignite is D-Biz approved, meaning you could qualify for up to HK$100,000 for implementation of our SaaS solution. If you’d like to find us on the D-Biz website, our reference number is SP-932-026.

Contact our team today and arrange a free demo to see how our SaaS solution could be the key to unlocking your digital transformation journey.

Learn more about Ignite HRMS Solution and start outsourcing your payroll in Hong Kong and across Asia today with BoardRoom.

Get in touch with our Payroll experts today!

YOUR POINT OF CONTACT

Chester Leong

Regional Managing Director, Boardroom Business Solutions

Share Registry Services

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Share Registry Services

SHARE REGISTRY SERVICES

When It Comes to Shareholder Care, BoardRoom is the Gold Standard

BoardRoom helps companies with organising and executing shareholders’ meetings, running proxy votes, guiding your company through its IPO or serving as share registrar. Our extensive experience in this arena allows us to offer exceptional service as we stand as one of Asia-Pacific’s leading shareholder solutions provider. Our share registrar services extend beyond one blanket solution. Through our experience we have found that there is no single solution that works for different companies operating in different industries. For each client in Hong Kong and across Asia, we custom-make and tailor our share registry services for the best possible results.

01 In Hong Kong, we offer the following services to companies listed on The Stock Exchange of Hong Kong Limited:

  • Acting as Share/Warrant/Bond/ Unit Registrars and Transfer Agents
  • Meeting management and scrutineer services
  • Dividend and income distributions
  • Shareholder communications
  • Initial Public Offering / Listing of securities
  • Corporate actions

02 Forms & Documents Download

As one of Hong Kong’s leading share registrars, our goal is to provide a comprehensive suite of services that help you take your business to the next iteration of its life. Whether you need scrutineering services, help with your Initial Public Offering or anything else, we are here to help you hit your goals. If you enrol in our services, you will be assigned a dedicated account manager which provides you with one easy and convenient point of contact. They will ensure your share registry services run smoothly and efficiently.

If you have any questions about the services we offer as a share registrar in Hong Kong, do not hesitate to contact us today. Leave us your enquiry and we will get back to you as soon as possible.

Get in touch with our Shareholder Care experts today!

YOUR POINT OF CONTACT

Ada Lai-Fock

Head of Share Registry Services

Tax

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Tax

TAX COMPLIANCE SERVICES

BoardRoom’s Tax Experts Ensure That You’re Not Perplexed by Tax

Regardless of your business, tax compliance is pertinent for every business and individual in Hong Kong. At BoardRoom, our dedicated team of experts are ready to take your business by the hand and navigate complex cross-border tax matters. Our end goal is to keep you in compliance with tax regulations and deadlines while working together constructively with authorities to achieve favourable resolutions.

BoardRoom’s team of experts allow you to focus your efforts on growing your business, knowing your tax matters are in the hands of professionals. We will provide comprehensive tax advisory services and more to help you spend more time where it counts.

01 Income Tax Compliance

As part of our tax compliance services for companies in Hong Kong, we’ll help you stay up to date with all the following:

  • Monitoring the statutory tax filing deadlines and working closely with you to meet the filing deadlines
  • Preparing and reviewing tax returns and computations and highlight any tax issues identified in the course of our preparation/ review of the information provided
  • Submitting the finalised tax returns and computations to you for approval and signature before filing with the tax authority
  • Providing tax advisory services for the payment due dates upon receipt of Notices of Assessment
  • Application for Hong Kong tax incentives

02 Cross-Border Tax Advisory Services

  • Tax due diligence review
  • Tax advice on inbound and outbound investments
  • Review business flow and contracts
  • Tax advice on group corporate structure and business restructuring
  • Tax equalisation advisory

If you want to free up time to spend elsewhere and grow your business, let Boardroom handle your tax compliance in Hong Kong. Send us your enquiry today to get started.

Get in touch with our Tax experts today!

YOUR POINT OF CONTACT

Chester Leong

Regional Managing Director, Boardroom Business Solutions