Boost productivity and incentivise your employees with tailored Employee Stock Options (ESOP) services

Employee stock ownership plans (ESOP) encourage people to be more productive and efficient at work, as they are directly benefiting from the company’s success. This is why employee stock option plans are a popular choice among businesses when it comes to expansion strategies.

Share option schemes for employees often achieve organisational goals faster, boost productivity and retain top personnel.

Your Hong Kong-based or global share option schemes for employees can be managed confidently by BoardRoom’s experienced ESOP team, from design and implementation to continuing administration.

ESOP solutions specifically designed for your business

BoardRoom is aware that every company is different and that share option schemes for employees need to be thoughtfully created with corporate objectives in mind. Our fully digitalised ESOP platform guarantees we are able to offer a management solution that is tailored to your company operations and values.

You can anticipate smooth, accurate service from beginning to end when your employee stock options are managed by our industry specialists.. We will make sure your ESOP processes boost productivity and bring down costs, while still adhering to changing reporting standards.

Solutions Proposed
Employee Shaking Hands

Our ESOP and other Long-Term Incentive Plan (LTIP) services

You will be supported by BoardRoom’s experienced ESOP team through every step of your ESOP journey. We can help you maximise the advantages of an employee share option plan, whether you have a small firm or 10,000 employees.

In addition to share option schemes, we also manage the following Long-Term Incentive Plans for employees:

BoardRoom clients enjoy the highest quality of customer service, developed and refined over 50 years of business in the Asia-Pacific region.

Our company’s foundations include fully integrated software as well as the industry knowledge and expert management skills of our teams. As a result, several major firms in Asia Pacific frequently use BoardRoom to administer their employee share options schemes.

Customise your needs with our ESOP platform

Our market leading ESOP software consists of ClientOnline, an online registry and employee equity plan software for companies; and EmployeeServe, a fully integrated software that provides a powerful engagement tool for our clients and their staff.

ClientOnline enables organisations to access important information quickly and accurately. Its intuitive interface and secure platform provides real-time detailed information including register snapshots, key alerts and access to a number of detailed reports.

With EmployeeServe, our clients’ employees can view, update and transact on their Employee Equity Plan holdings at any time, anywhere. It is a fully customisable and user-friendly platform that provides live real-time data.

Employee plan software

Designed for real-time mobility

An easy-to-use web and mobile-optimised employee portal that provides 24/7 real-time access to holdings. With our customisable branded portal, employees can also update their personal information such as banking details and tax information anytime, anywhere.

Personalised Support

From plan setup to management, compliance and reporting, our Helpddesk team provides the personalised support for all your needs and queries.

Enhanced Security

Security features such as two factor authentication and periodic security updates provide you with peace of mind.

Multiple-currency platform

From issue to transfer and sale of shares, EmployeeServe supports 250 currencies around the world so you can handle them in your chosen currency.


Customise reports easily according to local regulatory requirements so you can mitigate your risks of regulatory penalties.

Go paperless

Go paperless with E-Offer, E-Exercise, E-plan docs, E-statements which are more sustainable and helps you save time and money.

An all-inclusive ESOP platform for all your needs

With our ESOP platform, you can effortlessly streamline your ESOP processes, maintain compliance with local regulatory requirements, and foster strong employee engagement.

The importance of choosing a reputable ESOP provider

For global organisations, the challenges of ESOP can be significant. It is essential that all ESOPs are handled promptly and accurately in all pertinent jurisdictions. Working with an ESOP services provider with extensive international experience is the best way to accomplish this.

BoardRoom is renowned as a premium employee share options scheme provider that can assist with:


Reducing your administrative load

Due to its complexity, ESOP administration can be time-consuming for internal teams. Your executive staff and human resources team will have more time to concentrate on advancing key business growth plans by outsourcing the technical parts of employee stock options administration to BoardRoom.


Streamlining ESOP management

Our digital ESOP platform offers constant access to plan holdings information. As a result of the system’s adaptability, we can create custom solutions tailored to your needs.


Enhancing employee engagement

The user-friendly EmployeeServe system offers a share plan experience that is advantageous to both your business and your employees. With our knowledge and experience, our team can implement the system alongside complementary strategies to increase employee engagement.

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

Employing a trustworthy employee stock ownership plan services provider will assist you in retaining staff, boosting employee engagement and increasing productivity. Additionally, it can accomplish this while ensuring that your business complies with all necessary regulatory ESOP obligations.

With a 50-year track record of exceptional customer care, BoardRoom has emerged as one of the most in-demand employee stock options service providers in APAC. As a full-service organisation, we can also handle your accounting, tax and payroll needs in addition to offering share registry, corporate secretarial, company incorporation and ESG services.

Save time and money
Your transactional and administrative ESOP activities will be handled by BoardRoom, freeing up more time and resources for managing core business operations. By offering a straightforward charge structure for all of our corporate services, we also contribute to cost reduction.
Seamless, worry-free implementation
The expert teams at BoardRoom focus on the needs of their clients while implementing and managing ESOPs. Every step of the way, we offer individualised support to make sure our service fulfils your goals quickly and effectively.
Easily maintain compliance
Our highly skilled staff guarantee that your firm complies with all employee share option plan compliance standards thanks to their knowledge across several APAC regions. By doing this, you significantly lower your chance of facing monetary fines and reputational harm as a result of non-compliance.
Innovative digital ESOP platform
The ESOP solution offered by BoardRoom includes fully functional online portals for clients and employees that make use of cutting-edge integrated technology.

The user-friendly client portal, which offers your human resources staff real-time detailed reporting and information, makes it simple and safe for you to access important data.

Your staff can quickly access, update and deal with their plans through the employee portal via mobile devices. For convenience, the portal now accepts payments in other currencies.

Get in touch with our employee plan services expert today!



Jason U

Managing Director Asia, Share Registry Services and Employee Plans Services

Frequently Asked Questions (FAQs)

1. What is an employee stock option plan (ESOP)?

An Employee Stock Option Plan (ESOP) is a style of remuneration given to employees in the form of rights to acquire shares of the company at an exercise price. These schemes can be adopted by companies who are targeting exponential growth. The higher the growth (thereby the share price), the greater the upside benefit to the employees (assuming share price is far greater than the exercise price).

2. What is an employee share award scheme (ESAS)?

An Employee Share Award Scheme is another form of remuneration, which involves the provision of company shares, at no cost to the employee. These schemes can be time based or performance based, with specific performance criteria to be fulfilled for the different departments/individuals. There are two types of Employee Share Award Schemes: a Restricted Share Plan (RSP) and a Performance Share Plan (PSP).

3. How does an ESOP work in Hong Kong?

The first step of an Employee Stock Options Plan (ESOP) is for the company to set up a trust that will hold shares for the company in Hong Kong. The trust will then distribute these shares to employees, giving them a vested interest in the success of the company. When employees leave, their shares will be cashed out if they have met the scheme criteria.

4. Why do Hong Kong companies adopt ESOP, ESOS or share award schemes?

Companies usually adopt such schemes to incentivise employees to align with company’s long term growth through specific KPIs, to retain employees and to manage cash flow as actual cash bonuses are replaced with equities of the company.

5. Is ESOP good for employees?

Employee Stock Options Plans (ESOPs) are beneficial for employees. The system is designed to align the interests of shareholders and employees by giving employees partial ownership of the company. A workforce that directly benefits from the success of a company is not only a happy workforce, but one that works efficiently, is productive and drives long-term success.

6. How can BoardRoom help in Employee Share Plan (ESP) services?

From the design all the way to the ongoing management of your ESOP/ESAS schemes, our experience from more than 100 clients across the public and private space allows us to assist you across all of your scheme related matters.

On top of that, we will also introduce our winning digital platforms, namely:


  • For your employees to view, manage and transact (if applicable) your individual plan holdings.

Client Online

  • For your plan management team to oversee the plan activities and generate insightful reports that will assist you with managerial decision and purposes.

If you would like to know more about how BoardRoom can assist, Get in touch with one of our specialists today.