PAYROLL MANAGEMENT

Our effective and precise payroll service ensures your employees are always paid on time

Payroll laws are intricate and constantly changing, both in Hong Kong and in other Asia-Pacific jurisdictions. Keeping up with evolving payroll obligations and complex employee needs can be difficult, especially if you are not up to date with local labour legislation.

Employing a skilled payroll service provider will ensure your business complies with local rules and regulations and that your staff are always paid on time.

Reliable business services

The knowledgeable BoardRoom team in Hong Kong provides effective, precise and legally compliant payroll administration services to give your business an edge. Partnering with us allows your team the freedom to focus on your main business goals: expansion and revenue growth.

Our specialist team makes payroll management in Hong Kong simple for expanding SMEs as well as large global organisations. Whether you require advice on local payroll handling or need assistance meeting the significant requirements of cross-border payroll management, we have the necessary skills and regional understanding to ensure your business maintains compliance.

Payroll services
Payroll services

Trusted payroll service providers

The BoardRoom payroll team is committed to providing reliable, accurate payroll services every time.

Our strong track record of helping businesses of all sizes succeed makes us one of the most sought-after payroll service providers in Hong Kong and across the Asia-Pacific region.

The advantages of payroll outsourcing

As with tax compliance, managing a primary company function such as payroll internally can be difficult. Errors are unacceptable; businesses must comply with complex payroll requirements and ensure staff members are always paid accurately and on schedule. The actions required to ensure correct payroll management can make the process time-consuming and place an excessive burden on internal employees.

Engaging BoardRoom to handle your payroll means you can:

01

Lower compliance risks with a faster turnaround

Quick end-to-end turnover time with a commitment to providing accurate and fully compliant payroll processing.

02

Access both regional and local payroll expertise

We have specialist local knowledge of Singapore’s labour laws, plus payroll experience in 19 countries across the Asia-Pacific region.

03

Make better business decisions

Quickly access the most up-to-date business information through advanced reporting.

With the support of BoardRoom’s payroll outsourcing services, you can rest assured your staff are always paid promptly.

Outsourcing your payroll to an expert third party provides your company with more freedom, reduces issues, ensures legal compliance and builds trust with your valued staff. BoardRoom can further simplify your administration on a company-wide scale when you choose to entrust your accounting and corporate secretarial functions to us too.

BoardRoom’s payroll administration services

Our highly trained team can provide you with a host of payroll solutions – whether you conduct business in Hong Kong only or have offices in multiple countries across the Asia-Pacific region.

01 Hong Kong payroll outsourcing

The knowledgeable BoardRoom team can help ensure your business complies with Hong Kong’s ever-changing payroll requirements. We will handle all your payroll processing needs and provide advice, ideas and solutions if potential issues are identified.

We can help with:

Calculation of gross to net pay as well as MPF or ORSO contributions
Preparation of payroll journals, payroll details and variance reports
Paying net salary, MPF contributions and ORSO contributions via bank accounts
Delivering private pay slips (digital or paper)
Production of year-end reporting forms and appendices (digital or paper)
Calculating statutory entitlement amounts under the Employment (Amendment) Ordinance
Organising and lodging employer tax return forms

02 Payroll management – Hong Kong

BoardRoom provides payroll administration services in 19 countries, including:

    • Hong Kong Hong Kong
    • Australia Australia
    • China China
    • India India
    • Indonesia Indonesia
    • Japan Japan
    • Macau Macau
    • Malaysia Malaysia
    • Myanmar Myanmar
    • New Zealand New Zealand
    • Philippines Philippines
    • Singapore Singapore
    • South Korea South Korea
    • Thailand Thailand
    • Taiwan Taiwan
    • UAE UAE
    • Vietnam Vietnam

    We also provide flexible payroll services, giving you the ability to either:

    • base coordination at BoardRoom Hong Kong; or
    • decentralise coordination through our network of local offices.

    We can help with:

    • preparing and submitting local statutory documents and filings;
    • administration of international pay runs;
    • ensuring complementary payroll and tax management;
    • digital processing of leave application forms and expense claims; and
    • multi-country payroll administration.

    03 Modernise your payroll

    BoardRoom’s all-in-one human resources management system (HRMS), Ignite, is the key to our success as a top-tier payroll services provider. The cloud-based system is designed to keep up with technological advances and helps streamline your payroll processes by removing the need for multiple payroll platforms.

    With unrivalled reporting features, Ignite makes international payroll processing intuitive and straightforward.

    Ignite provides:

    • a full HRMS solution that supports international processing of pay, claims and leave;
    • complete compliance with local laws in nine countries across Asia;
    • an easy-to-use mobile app for anytime access to pay slips, claims and leave application forms;
    • a rostering system, a shift calendar and attendance-recording functions; and
    • a dedicated account manager for one simple point of contact.
    Ignite

    With Ignite, you can improve the efficiency of your regional payroll administration while granting your management staff more control and visibility for business planning purposes.

    The BoardRoom difference

    Because we help take your business further, faster, at all stages

    Engaging a skilled Hong Kong payroll services provider can help you minimise costs, mitigate risk, boost profitability and maintain regulatory compliance. With a renowned 50-year history of helping businesses succeed, BoardRoom has grown to become one of Asia-Pacific’s most highly regarded cross-border payroll firms.

    Save time and money
    Partnering with an experienced payroll services firm means you can focus on your main business goals and functions – you will not need to spend time and money hiring and training internal payroll staff.
    Meet international compliance requirements
    Our experienced payroll management team has in-depth knowledge of local laws and regulations throughout Hong Kong and the Asia-Pacific region. By engaging our payroll outsourcing services, you will lower your administrative load as well as your risk of fines for non-compliance.
    Drive productivity
    Outsourcing payroll administration allows your executive team to direct company resources into expansion planning and revenue growth initiatives.
    Increase efficiency and security
    Your company will benefit from a seamless digital HRMS supported by our certified ISO27001 data centres and SOC2 cloud hosting.

    Get in touch with our payroll solutions expert today!

    Ken wong

    YOUR POINT OF CONTACT

    Ken Wong

    Managing Director Asia, Payroll

    Frequently Asked Questions (FAQs)

    1. What is included in the scope of payroll services?

    Payroll services include calculating the gross net salary, MPF or ORSO contributions statutory entitlement pays, disbursement of salaries, managing payroll records, leave applications, expense claims, tax return forms, and more for each employee.

    2. How much do payroll services cost?

    Pricing for Payroll services in Hong Kong can range between HK$60 to HK$120 per employee, per month. The total cost will of course vary, based on how many employees you have as well as how comprehensive the service is. Other additional costs of services may include one-time implementation fees for the payroll platform setup, data migration of employees if you are switching to a new platform, or integration costs with other HR processes if you are building a fully-fledged HR platform. Engaging a professional payroll management service provider like BoardRoom will guarantee you a seamless integration, setting your business up for future success.

    3. What are payroll outsourcing services?

    Payroll outsourcing services generally mean the outsourcing of your company’s core payroll operational functions such as payroll calculation, salary disbursements, leave, claims, and time and attendance to a third-party payroll service provider. Outsourcing payroll helps free up your internal HR team and resources from labour-intensive and mundane work to focus on more important aspects of HR activities such as talent sourcing or employee engagement. A professional outsourced payroll company can help ensure that your workforce’s salary and financial HR matters are executed in a more accurate, seamless, and efficient way. By outsourcing it to a company like BoardRoom, you can spend more time and resources on business innovation and growth.

    4. How does outsourcing payroll work?

    Outsourcing payroll starts from hiring a third-party company to organise and control manage your payroll services. This can be particularly useful for small and large companies that are growing at a rate their internal teams cannot keep up with. Companies like BoardRoom have a team of professionals that can craft personalised payroll management plans for your business, meaning your payroll tasks will be taken care of in a timely and professional manner. This way, you can have peace of mind knowing that your business is fully compliant with all the necessary local employment regulations, and that each of your employees have has their payroll matters under control.

    There are several different types of payroll services for your business to choose from. A full outsourcing solution will include everything from calculating disbursements to pay runs and reporting. Alternatively, simpler options entail only monthly pay runs with data supplied by the business.

    5. Why and when should you outsource your payroll?

    Outsourcing your payroll can be an effective solution for startups, MNCs, and everything in between. Smaller businesses who might be unable to hire a dedicated in-house payroll professional will benefit from expert services from a firm like BoardRoom. Larger companies on the other hand, can reduce costs and streamline operations with a single point of contact, thus gaining efficiency. For all companies, outsourcing relieves the headache of payroll work and allows you to focus on core business competencies rather than internal administrative work.

    Your company will be able to see reap the benefits of outsourcing payroll work at any time. Many businesses choose to outsource at a time when they are experiencing or predicting a period of growth. Having an influx of new employees can make payroll services hard to keep up with, and finding the necessary personnel to do so can be difficult in its own right. A company like BoardRoom can easily accommodate for periods of intense growth, keep keeping your payroll tasks processes compliant and your employees happy.

    6. What are the advantages of outsourcing payroll?

    Outsourcing payroll offers your company the chance to streamline, optimise, and improve administrative operations. By handing off your payroll duties to a third-party company, you can guarantee a professional standard of service. Furthermore, companies who are growing rapidly will find that outsourcing payroll and other corporate services will allow you to adapt more quickly and stay organised. You’ll also free up a considerable amount of time and resources to scale and innovate your business instead.

    7. How secure is outsourcing payroll?

    Outsourcing your payroll can be very secure, as long as you pick a reputable company to work with. When evaluating and weighing up different vendors, consider what certificates they may have. A reputable company should be certified with will have ISO 9001, IOS 27001, and SOC2 certificates.

    8. How to choose the right payroll and HR service provider for your business?

    When choosing the right payroll and HR service provider for your business, there are several points you should be asking:

    • How much experience do they have?
    • How much do they charge for their services?
    • Do they have good customer support?
    • How well do they keep up with regulatory changes?
    • What kind of technology do they use?

    A competent and experienced payroll service provider should be able to meet all these requirements with ease and provide actual case studies of successful implementations.

    9. How can a payroll processing company help my business?

    A payroll processing company will help you calculate the gross net salary as well as MPF or ORSO contributions before disbursing them to your employees. Depending on the company, they may offer additional services like handling of leave and claims, and filing of employee income tax returns.

    10. How can BoardRoom help in payroll services?

    At BoardRoom, we have our own advanced payroll platform and a team of specialists ready to help take your business to the next level. We have plenty of regional experience and can handle a wide range of payroll and human resources services for Hong Kong businesses looking to grow. Find out more information regarding our payroll software platform, or get in touch with us today.