Finance – Executive (AP) – Contract Position

Finance – Executive (AP) – Contract Position

Job Responsibilities
  • Responsible for AP payment including monitoring and review.
  • To carry out all relevant Account payable activities as required including staff claims and petty cash management.
  • Verify invoices and perform invoice processing activities.
  • Respond to vendor enquiries and resolve any dispute between parties.
  • Prepare vendor reconciliation and vendor data maintenance.
  • Conduct data entry of accounting entries into company’s system.
  • Be responsible for payment preparation and distribution.
  • Compilation of vendor payment records.
  • Monitor and ensure all approved invoices are paid within credit term.
  • Review Bank Reconciliation to ensure all transactions have been properly taken up and to detect error.
  • Verify and ensure all transactions in AP have been approved and taken into accounts timely and accurately for closing purpose.
Requirements
  • Candidate must possess at least an Advanced Diploma, Bachelor’s Degree in Finance, Accounting or any equivalent.
  • Minimum 3-5 years of working experience in handling account payable
  • Proficient in MS Office Knowledge /Accounting software
  • Fluent in both oral and written English
  • Good communication and interpersonal skills
  • Positive attitude and willing to learn
  • Able to work independently as well as in a team
  • CPA/CMA/ACCA/ICAEW or any equivalent professional accounting qualification will be advantageous

Manager, Tax Services

Manager, Tax Services

We invite highly motivated, dynamic professionals with relevant experience to join our Malaysia Tax practice.

Boardroom Business Solutions Sdn Bhd assists our clients with their tax compliance obligations. Equipped with a sound knowledge of various industries and intricacies of local tax laws, our tax practice works closely with our clients to identify and deliver tax planning ideas and advice that offer value to their businesses.

Job Responsibilities
  • Develop an in-depth knowledge of existing and potential clients, their industry and key contacts to maintain a pipeline of leads
  • Meet prospective clients and ensure fee proposals and all follow-through is completed from “cradle to grave” process.
  • Responsible for overall client servicing and ensuring that commitment to clients are followed up in a timely manner.
  • Perform high-level review and provide value-add to the work to be submitted to clients.
  • Maintain good client relationship with close client communication, in order to assess customer satisfaction for possible improvements and identify possible expansion of services.
  • Identifying and advising clients on their tax compliance issues
  • Managing a team of tax professionals
Requirements
  • Possess a University degree and/or post-graduate qualification in Accounting, Finance, Business.
  • Have strong research and report writing skills and an analytical mind.
  • Be outward-looking, people-oriented with great communication skills.
  • Be strong organizational, multi-tasking, time management skills and with strong sense of responsibilities.
  • At least 7 years professional accounting experience with a minimum of 2 years’ experience in a managerial capacity.

Corporate Secretarial Assistant (Open for Fresh Graduate)

Corporate Secretarial Assistant (Open for Fresh Graduate)

Main Responsibilities
  • Generate and prepare documents and forms required for their portfolio of clients.
  • Ensure that statutory books are in order and updated for their portfolio of clients.
  • Follow-up with client on the return of documents and forms and ensuring submission of statutory forms and documents to the Companies Commission of Malaysia, Securities Commission and Bursa Malaysia within the stipulated deadline.
  • Remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
  • Draft all communications with clients for review in a timely manner (eg. emails within 2 working days and letters/exercises within 3 to 5 working days, Minutes of Meetings within 2 weeks).
  • Retrieve and provide documents, files and information for auditors on behalf of clients.
  • Be a team player and provide leave cover for fellow team members.
  • Encouraged to take initiatives in proposing work improvements within the department and make business development recommendations. Such initiatives will be considered and evaluated.
  • Experienced Assistants are expected to liaise and respond to clients’ requests and queries regarding corporate secretarial matters. To seek Manager’s clearance for technical advisory.
  • Experienced Assistants are expected to provide good client service when dealing with clients.
  • To provide support beyond secretarial work as and when required by Management.
Requirements
  • From Fresh Graduates to up to 2 years of relevant and related CS experience.
  • Degree in Corporate Administration, Business Administration, or other related disciplines
  • ICSA
  • Strong written and verbal communication skills
  • Good knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, procedures and guidelines
  • Strong Microsoft Office skills (especially Word) and knowledge of View Point
  • Good interpersonal skills
  • Ability to be flexible and adaptable in working styles
  • Meticulous, organized, detailed and deadline-oriented
  • Pro-active, willing to offer new suggestions and share knowledge
  • Ability to prioritize work and meet deadlines
  • Ability and willingness to take on duties outside job specification
  • Ability to work both in a team environment and independently

Corporate Secretarial Executive

Corporate Secretarial Executive

Job Responsibilities
  • Provide good client service ensuring clients receive prompt responses to requests and queries (eg. emails within 2 working days and letters/exercises within 3 to 5 working days, Minutes of Meetings within 2 weeks).
  • Review and ensure that statutory books are in order and updated for their portfolio of clients.
  • Review statutory documents and forms and oversee preparation and co-ordination of statutory books and documents.
  • Follow-up with client on the return of documents and forms and ensuring submission of statutory forms and documents to the Companies Commission of Malaysia, Securities Commission and Bursa Malaysia within the stipulated deadline.
  • Remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
  • Ensure all communications with clients are supported by e-mails, outlining agreed action steps, responsibilities and deadlines.
  • Liaise with auditors in preparation for and during annual audits. Attend to auditors’ queries on behalf of clients.
  • Ensure prompt billing and responsible for WIP and answer for write-offs. Ensure that the team of staff work within the budget set for each job.
  • Follow-up on outstanding debt to ensure prompt payment by clients.
  • Be a team player and provide leave cover for fellow team members.
  • Encouraged to take initiatives in proposing work improvements within the department and make business development recommendations. Such initiatives will be considered and evaluated.
  • To provide support beyond secretarial work as and when required by Management.
Requirements
  • Minimum 2 years of relevant and related CS experience
  • Degree in Corporate Administration, Business Administration, or other related disciplines
  • ICSA
  • Strong written and verbal communication skills
  • Good knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, procedures and guidelines
  • Strong Microsoft Office skills (especially Word) and knowledge of View Point
  • Good client servicing skills and strong problem solving skills
  • Good organizational skills
  • Pro-active, willing to offer new suggestions and share knowledge
  • Ability to be flexible and adaptable in working styles
  • Meticulous, organized, detailed and deadline-oriented
  • Ability to prioritize work and meet deadlines
  • Ability and willingness to take on duties outside job specification
  • Ability to work both in a team environment and independently

Corporate Secretarial Senior Executive

Corporate Secretarial Senior Executive

Job Responsibilities
  • Provide good client service ensuring clients receive prompt responses to requests and queries (eg. emails within 2 working days and letters/exercises within 3 to 5 working days, Minutes of Meetings within 2 weeks).
  • Review and ensure that statutory books are in order and updated for their portfolio of clients.
  • Review statutory documents and forms and oversee preparation and co-ordination of statutory books and documents.
  • Follow-up with client on the return of documents and forms and ensuring submission of statutory forms and documents to the Companies Commission of Malaysia, Securities Commission and Bursa Malaysia within the stipulated deadline.
  • Remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
  • Ensure all communications with clients are supported by e-mails, outlining agreed action steps, responsibilities and deadlines.
  • Liaise with auditors in preparation for and during annual audits. Attend to auditors’ queries on behalf of clients.
  • Ensure prompt billing and responsible for WIP and answer for write-offs. Ensure that the team of staff work within the budget set for each job.
  • Follow-up on outstanding debt to ensure prompt payment by clients.
  • Be a team player and provide leave cover for fellow team members.
  • Encouraged to take initiatives in proposing work improvements within the department and make business development recommendations. Such initiatives will be considered and evaluated.
  • To provide support beyond secretarial work as and when required by Management.
Requirements
  • Minimum 4 years of relevant and related CS experience
  • Degree in Corporate Administration, Business Administration, or other related disciplines
  • ICSA
  • Strong written and verbal communication skills
  • Good knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, procedures and guidelines
  • Strong Microsoft Office skills (especially Word) and knowledge of View Point
  • Good client servicing skills and strong problem solving skills
  • Good organizational skills
  • Good interpersonal skills
  • Pro-active, willing to offer new suggestions and share knowledge
  • Ability to be flexible and adaptable in working styles
  • Meticulous, organized, detailed and deadline-oriented
  • Ability to prioritize work and meet deadlines
  • Ability and willingness to take on duties outside job specification
  • Ability to work both in a team environment and independently

Finance Senior Executive (AR) – Contract Position

Finance Senior Executive (AR) – Contract Position

Job Responsibilities
  • Responsible to create and maintain client data in AR Module
  • To generate auto billing list and updating before generating an invoice
  • To check and post billings submitted by BU
  • To send e-invoice after posting
  • To create Credit note and posting when necessary and send to the client
  • To update receipts into AR module
  • E-statement after month end closing
  • To liaise with BU and clients on any discrepancies on the invoice or unknown receipts etc
  • To process and upload OPE into AR module and to clean up unbilled disbursement periodically.
  • Ad hoc report or analysis when required
  • Guide and mentor junior members of the AR team.
  • Perform any other tasks as and when required.
Requirements
  • Candidate must possess at least a Diploma, Advanced Diploma, Bachelor’s Degree in Finance, Accounting or any equivalent.
  • Minimum 4-5 years of working experience in account receivable.
  • Proficient in MS Office Knowledge /Accounting software
  • Fluent in both oral and written English
  • Good communication and interpersonal skills
  • Positive attitude and willing to learn
  • Able to work independently as well as in a team
  • CPA/CMA/ACCA/ICAEW or any equivalent professional accounting qualification will be advantageous

Finance Executive (AR) – Contract Position

Finance Executive (AR) – Contract Position

Job Responsibilities
  • Responsible to create and maintain client data in AR Module
  • To generate auto billing list and updating before generating an invoice
  • To check and post billings submitted by BU
  • To send e-invoice after posting
  • To create Credit note and posting when necessary and send to the client
  • To update receipts into AR module
  • E-statement after month end closing
  • To liaise with BU and clients on any discrepancies on the invoice or unknown receipts etc
  • To process and upload OPE into AR module and to clean up unbilled disbursement periodically.
  • Ad hoc report or analysis when required
  • Perform any other tasks as and when required.
Requirements
  • Candidate must possess at least a Diploma, Advanced Diploma, Bachelor’s Degree in Finance, Accounting or any equivalent.
  • Minimum 1-3 years of working experience in account receivable.
  • Proficient in MS Office Knowledge /Accounting software
  • Fluent in both oral and written English
  • Good communication and interpersonal skills
  • Positive attitude and willing to learn
  • Able to work independently as well as in a team
  • CPA/CMA/ACCA/ICAEW or any equivalent professional accounting qualification will be advantageous

Senior HR Executive

Senior HR Executive

Job Responsibilities

Business / Management Activity

  • Maintain HR operational documents eg. Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreements, Contracts of Employment, etc
  • Recruitment activities from screening, shortlisting, interviewing, selection, to offering, preparation and administering the signing of contracts
  • On-boarding and induction activities
  • Off-boarding process
  • Manage HR operations such as preparing and maintaining of personal files and records, payroll verification, tracking of service confirmation, contract expiry, etc
  • Manage holiday calendars and leave balance
  • Support employee engagement activities in the Company
  • Assist to prepare monthly management manpower reports
  • Assist to compute manpower indicators and conduct data analysis for management update/decision making
  • Assist Assistant HR Manager with training activities and projects
  • Compliance with all government divisions
  • Assist in any other tasks assigned

 

Function – Specific Activity

  • Perform HR Master Data changes in line with compliance, data privacy and service levels requirements
  • Support end to end life cycle for employees from on boarding to off boarding
  • Respond to external/internal requests for information
  • Support delivery of reports within scope
  • Support key activities for the whole cycle of HR e.g. annual compensation review, talent management and FAB projects
  • Review salary bands and benefits and make recommendations
  • Measure employee retention and turnover rates
  • Well versed in Labor Laws of Malaysia & latest recommendations by Government authorities

 

People Management Activity

  • Providing clerical and administrative support to Human Resources team
  • Implement effective sourcing, screening and interviewing techniques
  • Manage employees’ grievances and escalate if necessary to HR Manager
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation
  • Manage medical claims and clearance for employees
Job Requirements
  • To quality/thrive in this role, the ideal candidate will be degree qualified with at least 4 years of relevant working experience in Human Resources
  • He/she must be well versed in Malaysian Labour Laws
  • Ability in multi-tasking, confident, meticulous and have excellent communication skills in managing all stakeholders, including senior management

Payroll Assistant Manager

Payroll Assistant Manager

Job Responsibilities
  • Managing clients’ payroll, using payroll software on a month to month basis, including the salary payout and statutory payments disbursements
  • Managing Annual Return of Remuneration, ie: to prepare/review Form E and Form EA
  • Liaise and respond directly to clients regarding their payroll matters and/or queries
  • Responsible for prompt billing and settlement by client, including recovery of doubtful debts and management of bad debts
  • Perform accurate review work payroll work prepared by executives, by verifying calculations and pay codes into the system
  • Responsible for overall client servicing and accountable for any jobs under his/her portfolio
  • Responsible for the maintenance of the payroll requirements for the portfolio of clients
  • Ensure that the monthly payroll processing is completed within the stipulated timelines as agreed in the SLAs
  • Ensure that the monthly deliverables are submitted to clients on a timely manner, that all payroll-related reports and / or information are accurately and completely recorded and reported
  • Perform variance analysis on the payroll movements of the clients
Requirements
  • Candidate must possess at least Bachelor’s Degree / Post Graduate Diploma / Professional Degree in Human Resource Management or equivalent
  • 3 to 5 Year(s) of working experience in the related field is required for this position (preferred outsourcing/shared service environment)
  • Good written and oral communication skills
  • Strong inter-personal and collaboration skills
  • Solid problem solving and able to identify root causes of problems and come up with proposed remedial and preventive solutions
  • Must be highly self-motivated, independent and be able to adapt to fast paced environment
  • Fair knowledge in computer skills, i.e.: Microsoft Office (Outlook, Excel, Word, PowerPoint)

Payroll Senior Executive

Payroll Senior Executive

Job Responsibilities
  • Managing clients’ payroll, using payroll software on a month to month basis, including the salary payout and statutory payments disbursements
  • Managing Annual Return of Remuneration, ie: to prepare/review Form E and Form EA
  • Liaise and respond directly to clients regarding their payroll matters and/or queries
  • Responsible for prompt billing and settlement by client, including recovery of doubtful debts and management of bad debts
  • Perform accurate review work payroll work prepared by executives, by verifying calculations and pay codes into the system
  • Responsible for overall client servicing and accountable for any jobs under his/her portfolio
  • Responsible for the maintenance of the payroll requirements for the portfolio of clients
  • Ensure that the monthly payroll processing is completed within the stipulated timelines as agreed in the SLAs
  • Ensure that the monthly deliverables are submitted to clients on a timely manner, that all payroll-related reports and / or information are accurately and completely recorded and reported
  • Perform variance analysis on the payroll movements of the clients
Requirements
  • Candidate must possess at least Bachelor’s Degree / Post Graduate Diploma / Professional Degree in Human Resource Management or equivalent
  • 2 to 3 Year(s) of working experience in the related field is required for this position (preferred outsourcing/shared service environment)
  • Good written and oral communication skills
  • Strong inter-personal and collaboration skills
  • Solid problem solving and able to identify root causes of problems and come up with proposed remedial and preventive solutions
  • Must be highly self-motivated, independent and be able to adapt to fast paced environment
  • Fair knowledge in computer skills, i.e.: Microsoft Office (Outlook, Excel, Word, PowerPoint)