Admin & Receptionist Senior Executive

Job Responsibilities

Admin Tasks

  • Assist incoming courier mail
  • Update records for daily mail franking, registered mails, courier records, admin costs, stationeries, pantry, all regular and ad hoc maintenance
  • Provide training and support to members of the Central Admin team whenever required
  • Identify and implement changes to current work procedures to streamline the process and improve service/accuracy levels
  • Consistently monitor of all Office Supplies, and work area to ensure all workstation and equipment are in working condition
  • Ensure that all new Joiners’ office desk, supplies and equipment are in order
  • Follow-up actions when staff leaves the Company or when staff changes workstations
  • Manage the Door Access and CCTV systems
  • Assist and support in ad-hoc HR & admin matters 

Receptionist Tasks

  • Promptly, professionally & courteously greet and receive all visitors, and inform staff about arrival of visitors
  • Show visitors to assigned meeting rooms, ensure beverages are served
  • Assist in meeting room bookings
  • Ensure the tidiness of the reception area and meeting rooms
  • Able to work in fast-paced environment and handle pressure well
  • Able to multitask
  • Able to converse well in English and Bahasa Malaysia
  • Able to communicate effectively with a diverse level of individuals and handle efficiently situations ranging from routine to emergencies
  • You are resourceful, meticulous and detailed-oriented
  • Candidate must possess at least a Certification, Diploma, Advanced/Higher/Graduate Diploma, Bachelor’s Degree, Post Graduate Diploma, Professional Degree, any field
  • Required skill(s): pleasant personality, with excellent organisational, prioritising skills, analytical thinking
  • Required language(s): Bahasa Malaysia, English
  • At least 5 year(s) of working experience in the related field is required for this position
  • Preferably Executive / Senior Executive specializing in Admin or equivalent
  • Full-Time position(s) available