Job Responsibilities
- Undertake corporate secretarial work for PLCs and Sdn Bhds.
- Manage a team of corporate secretarial staff in all aspects of company secretarial functions inclusive of:
- Prepare / review of resolutions and documents for lodgment at the relevant authorities and monitor compliance with submission deadlines;
- Advise / guide clients on policies, processes and statutory issues;
- Liaise with Companies Commission of Malaysia, Bursa Malaysia, Securities Commission and all other relevant authorities in connection with company secretarial matters and alert clients on regulatory updates;
- Maintain and update the statutory books and records in compliance with the Companies Act, Bursa Malaysia’s Listing Requirements and any other regulatory requirements;
- Attend Board meetings, Annual General Meetings, Extraordinary General Meetings and others as required, and undertake preparation of meeting notice, agenda and minutes;
- Update and maintain relevant statutory records and documents; and
- New business registration, licensing, work permit applications, restructuring or liquidation of companies.
- Act as named CoSec for PLCS.
- Fully accountable for client servicing and relationship building with the assigned portfolio of companies.
- Fee billing and collection / revenue KPI.
- Participate in events, seminars and conferences and develop and win business opportunities with potential clients.
- Any other tasks/project assigned by your superior and management.
Requirements
- Minimum 8 years of relevant company secretarial experience in commercial companies or medium to large secretarial service providers (strongly preferred).
- ICSA or Degree / Diploma in relevant disciplines such as Corporate Administration, Business Administration, etc.
- MAICSA / MACS membership is a plus.
- Sound knowledge in Listing Requirements, Companies Act, Capital Market & Securities Act and any other statutory requirements, securities or business rules and regulations that are related to corporate secretarial function.
- Experience in administering services to both private limited and public-listed companies, and handling multinationals, regional offices and branch offices.
- Good inter-personal and communication skills.
- Possess strong command of English language and business writing skills.
- Proven proficiency in minutes writing.
- Able to work independently with strong sense of integrity and trust.
- Knowledge of MS Word / Excel and secretarial software.
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