Corporate Secretarial Manager

Job Responsibilities
  1. Undertake corporate secretarial work for PLCs and Sdn Bhds
  2. Manage a team of corporate secretarial staff (8-10) in all aspects of company secretarial functions inclusive of:
    • Preparation / review of resolutions and documents for lodgment at the relevant authorities and monitor compliance with submission deadlines
    • Advise / guide clients on policies, processes and statutory issues
    • Liaise with Companies Commission of Malaysia, Bursa Malaysia, Securities Commission and all other relevant authorities in connection with company secretarial matters and alert clients on regulatory updates
    • Maintain and update the statutory books and records in compliance with the Companies Act, 1965 and any other regulatory requirements such as Bursa Malaysia’s Listing Requirements
    • Attend Board meetings, Annual General Meetings, Extraordinary General Meetings and others as required, and undertake preparation of meeting notice, agenda and minutes
    • Update and maintain relevant statutory records and documents; and
    • New business registration, licensing, work permit applications, restructuring or liquidation of companies
  3. Act as named co sec for PLCS
  4. Fully accountable for client servicing and relationship building with the assigned portfolio of companies
  5. Fee billing and collection / revenue KPI
  6. Participate in events, seminars and conferences and develop and win business opportunities with potential clients
  • ICSA and degree / diploma in relevant disciplines such as Corporate Administration, Business Administration, etc
  • MAICSA / MACS membership
  • For managers – At least 8-10 years of relevant company secretarial experience in commercial companies or medium to large secretarial service providers (preferred)
  • Knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, and other statutory requirements, securities and business rules and regulations that are related to corporate secretarial functions
  • Experience in administering services to both private limited and public-listed companies, and handling multinationals, regional offices and branch offices
  • Good inter-personal and communication skills
  • A strong command of English language and business writing skills
  • Experience in minutes writing
  • Can manage long hours, tight deadlines and multiple clients
  • Able to work independently with strong sense of integrity and trust
  • Knowledge of MS Word / Excel and secretarial software (eg. Viewpoint)