Corporate Secretarial Manager

Job Responsibilities
  • Undertake corporate secretarial work for PLCs and Sdn Bhds.
  • Manage a team of corporate secretarial staff in all aspects of company secretarial functions inclusive of:
    • Prepare / review of resolutions and documents for lodgment at the relevant authorities and monitor compliance with submission deadlines;
    • Advise / guide clients on policies, processes and statutory issues;
    • Liaise with Companies Commission of Malaysia, Bursa Malaysia, Securities Commission and all other relevant authorities in connection with company secretarial matters and alert clients on regulatory updates;
    • Maintain and update the statutory books and records in compliance with the Companies Act, Bursa Malaysia’s Listing Requirements and any other regulatory requirements
    • Attend Board meetings, Annual General Meetings, Extraordinary General Meetings and others as required, and undertake preparation of meeting notice, agenda and minutes;
    • Update and maintain relevant statutory records and documents; and
    • New business registration, licensing, work permit applications, restructuring or liquidation of companies.
  • Act as named CoSec for PLCS.
  • Fully accountable for client servicing and relationship building with the assigned portfolio of companies.
  • Fee billing and collection / revenue KPI.
  • Participate in events, seminars and conferences and develop and win business opportunities with potential clients.
  • Any other tasks/project assigned by your superior and management.
  • Minimum 8 years of relevant company secretarial experience in commercial companies or medium to large secretarial service providers (strongly preferred).
  • ICSA or Degree / Diploma in relevant disciplines such as Corporate Administration, Business Administration, etc.
  • MAICSA / MACS membership is a plus.
  • Sound knowledge in Listing Requirements, Companies Act, Capital Market & Securities Act and any other statutory requirements, securities or business rules and regulations that are related to corporate secretarial function.
  • Experience in administering services to both private limited and public-listed companies, and handling multinationals, regional offices and branch offices.
  • Good inter-personal and communication skills.
  • Possess strong command of English language and business writing skills.
  • Proven proficiency in minutes writing.
  • Able to work independently with strong sense of integrity and trust.
  • Knowledge of MS Word / Excel and secretarial software.