Compliance Assistant (Contract)

Compliance Assistant (Contract)

Job Responsibilities
  • Assist Compliance to prepare and review the Company’s internal customer due diligence documents eg Customer Due Diligence (CDD) forms.
  • Validating information obtained from clients through a combination of research as well as internal and external databases.
  • Assist Compliance to conduct research, review and update the AML/CFT policy to reflect the current trends/regulations.
  • Conduct internal compliance monitoring and quality assurance to ensure KYC procedures are properly implemented and in line with the Company’s AML Policy.
  • Work closely with respective Regional Compliance Officer (Malaysia, Singapore and Hong Kong) on the completion of the evaluation of the customer risk rating based on criteria established by the Company.
  • Investigating possible matches generated from the screening against sanctions, PEP and adverse news media and escalate to Compliance.
  • Liaise with Business Units for client information pertaining to KYC reviews and ensuring all queries are dealt with in a timely manner.
  • Provide overall support to Compliance function and assist with any ad hoc tasks as required by your superior and/or management.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Minimum of 1 year experience in Corporate Secretarial field.
  • Master’s or Bachelor’s degree graduate in Corporate Administration / Corporate Governance, or related field.
  • ICSA / CGI certification is a plus.
  • Good knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, procedures and guidelines.
  • Strong Microsoft Office skills.
  • Conscientiousness and Detailed Oriented.

Internship for Corporate Secretarial

Internship for Corporate Secretarial

Job Responsibilities
  • Assist in the provision of company secretarial support services to corporate clients.
  • Assist in the preparation of relevant documents relating to secretarial matters such as Annual General.
  • Meetings; transfer of shares; changes in board of directors; increase in share capital; changes in bank signatories, etc.
  • Assist in the preparation of resolutions, minutes, statutory records and filling.
  • Assist to draft or prepare correspondences such as emails, letters, circulars, etc.
  • Research and develop knowledge of Companies Act 1965, Listing Requirements, Malaysian Code on Corporate Governance and other relevant Securities Commission guidelines.
  • To undertake other assigned tasks and duties whenever required.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Candidate must possess or currently pursuing a Bachelor’s Degree in Business Studies / Administration / Management or equivalent.
  • Positive attitude and willingness to learn.
  • Good communication and interpersonal skills.
  • On the job training provided.
  • 5 working days.

Corporate Secretarial Manager (Selangor & Penang)

Corporate Secretarial Manager (Selangor & Penang)

Job Responsibilities
  • Undertake corporate secretarial work for PLCs and Sdn Bhds.
  • Manage a team of corporate secretarial staff in all aspects of company secretarial functions inclusive of:
    • Prepare / review of resolutions and documents for lodgment at the relevant authorities and monitor compliance with submission deadlines;
    • Advise / guide clients on policies, processes and statutory issues;
    • Liaise with Companies Commission of Malaysia, Bursa Malaysia, Securities Commission and all other relevant authorities in connection with company secretarial matters and alert clients on regulatory updates;
    • Maintain and update the statutory books and records in compliance with the Companies Act, Bursa Malaysia’s Listing Requirements and any other regulatory requirements;
    • Attend Board meetings, Annual General Meetings, Extraordinary General Meetings and others as required, and undertake preparation of meeting notice, agenda and minutes;
    • Update and maintain relevant statutory records and documents; and
    • New business registration, licensing, work permit applications, restructuring or liquidation of companies.
  • Act as named CoSec for PLCS.
  • Fully accountable for client servicing and relationship building with the assigned portfolio of companies.
  • Fee billing and collection / revenue KPI.
  • Participate in events, seminars and conferences and develop and win business opportunities with potential clients.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Minimum 8 years of relevant company secretarial experience in commercial companies or medium to large secretarial service providers (strongly preferred).
  • ICSA or Degree / Diploma in relevant disciplines such as Corporate Administration, Business Administration, etc.
  • MAICSA / MACS membership is a plus.
  • Sound knowledge in Listing Requirements, Companies Act, Capital Market & Securities Act and any other statutory requirements, securities or business rules and regulations that are related to corporate secretarial function.
  • Experience in administering services to both private limited and public-listed companies, and handling multinationals, regional offices and branch offices.
  • Good inter-personal and communication skills.
  • Possess strong command of English language and business writing skills.
  • Proven proficiency in minutes writing.
  • Able to work independently with strong sense of integrity and trust.
  • Knowledge of MS Word / Excel and secretarial software.

Finance Internship

Finance Internship

Job Responsibilities

Accounts Payable:

  • Verify invoices and perform invoice processing activities.
  • Conduct data entry of accounting entries into company’s system.
  • Preparing SSM cheques and key in data into the system.
  • Any Ad-hoc Accounts Processing/payment issuance.
  • Suppliers statement of accounts reconciliation.

Accounts Receivable:

  • Responsible for key account AR collection and credit monitoring.
  • Processes AR transactions including offsets of debits and credits, offset on account payments against open invoices, etc.
  • Review and resolve outstanding Account Receivable related issues, such as calling for payment status, process denials, or any other actions to resolve outstanding account balances.
  • Investigate and verify any receipt error.
  • Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Candidate must possess at least a Diploma, Advanced Diploma, Bachelor’s Degree in Finance, Accounting or any equivalent.
  • Proficient in MS Office Knowledge /Accounting software.
  • Fluent in both oral and written English.
  • Good communication and interpersonal skills.
  • Positive attitude and willing to learn.

Payroll Senior Executive

Payroll Senior Executive

Job Responsibilities
  • Managing clients’ payroll, using payroll software on a month to month basis, including the salary payout and statutory payments disbursements.
  • Managing Annual Return of Remuneration, ie: to prepare/review Form E and Form EA.
  • Liaise and respond directly to clients regarding their payroll matters and/or queries.
  • Responsible for prompt billing and settlement by client, including recovery of doubtful debts and management of bad debts.
  • Perform accurate review work payroll work prepared by executives, by verifying calculations and pay codes into the system.
  • Responsible for overall client servicing and accountable for any jobs under his/her portfolio.
  • Responsible for the maintenance of the payroll requirements for the portfolio of clients.
  • Ensure that the monthly payroll processing is completed within the stipulated timelines as agreed in the SLAs.
  • Ensure that the monthly deliverables are submitted to clients on a timely manner, that all payroll-related reports and / or information are accurately and completely recorded and reported.
  • Perform variance analysis on the payroll movements of the clients.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Candidate must possess at least Bachelor’s Degree / Post Graduate Diploma / Professional Degree in Human Resource Management or equivalent.
  • 2 to 3 Year(s) of working experience in the related field is required for this position (preferred outsourcing/shared service environment).
  • Good written and oral communication skills.
  • Strong inter-personal and collaboration skills.
  • Solid problem solving and able to identify root causes of problems and come up with proposed remedial and preventive solutions.
  • Must be highly self-motivated, independent and be able to adapt to fast paced environment.
  • Fair knowledge in computer skills, i.e.: Microsoft Office (Outlook, Excel, Word, PowerPoint).

Accounting Manager

Accounting Manager

Job Responsibilities
  • Schedule and monitor timelines and strategies to enable successful completion and delivery of financial and accounting services to a portfolio of diverse clients.
  • Review monthly client accounts, statutory and financial reporting requirements and service tax returns.
  • Consolidation of group accounts and head office reporting for clients with multiple subsidiaries.
  • Review cash forecasting of client funds and monthly bank reconciliations.
  • Review the clients’ accounting systems and apprise the strengths and weaknesses of internal financial controls, whilst making recommendations.
  • Provide clients with evaluations and where appropriate, recommendations on the reliability and integrity of both their financial and operating information.
  • Monitor compliance with the relevant regulatory requirements set by local authorities.
  • Ensure that current standards of disclosure are adhered to.
  • Liaise and respond directly to clients and their auditors and tax agents on accounting matters or queries.
  • Guide and train junior staff and manage billings and collections for client services.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Professional or degree level qualifications in Accountancy.
  • Minimum 5 years of accounting experience in accounting firms, shared services or outsourcing service providers with experience in a supervisory or managerial capacity.
  • Client service oriented, with excellent interpersonal skills.
  • Possess strong verbal and written communication skills.
  • Able to negotiate and possess effective presentations skills.
  • Possess leadership skills to provide appropriate supervision and training to team members.
  • Proficient in Microsoft Office applications such as Word and Excel and standard accounting software.

Corporate Secretarial Manager

Corporate Secretarial Manager

Job Responsibilities
  • Undertake corporate secretarial work for PLCs and Sdn Bhds.
  • Manage a team of corporate secretarial staff in all aspects of company secretarial functions inclusive of:
    • Prepare / review of resolutions and documents for lodgment at the relevant authorities and monitor compliance with submission deadlines;
    • Advise / guide clients on policies, processes and statutory issues;
    • Liaise with Companies Commission of Malaysia, Bursa Malaysia, Securities Commission and all other relevant authorities in connection with company secretarial matters and alert clients on regulatory updates;
    • Maintain and update the statutory books and records in compliance with the Companies Act, Bursa Malaysia’s Listing Requirements and any other regulatory requirements
    • Attend Board meetings, Annual General Meetings, Extraordinary General Meetings and others as required, and undertake preparation of meeting notice, agenda and minutes;
    • Update and maintain relevant statutory records and documents; and
    • New business registration, licensing, work permit applications, restructuring or liquidation of companies.
  • Act as named CoSec for PLCS.
  • Fully accountable for client servicing and relationship building with the assigned portfolio of companies.
  • Fee billing and collection / revenue KPI.
  • Participate in events, seminars and conferences and develop and win business opportunities with potential clients.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Minimum 8 years of relevant company secretarial experience in commercial companies or medium to large secretarial service providers (strongly preferred).
  • ICSA or Degree / Diploma in relevant disciplines such as Corporate Administration, Business Administration, etc.
  • MAICSA / MACS membership is a plus.
  • Sound knowledge in Listing Requirements, Companies Act, Capital Market & Securities Act and any other statutory requirements, securities or business rules and regulations that are related to corporate secretarial function.
  • Experience in administering services to both private limited and public-listed companies, and handling multinationals, regional offices and branch offices.
  • Good inter-personal and communication skills.
  • Possess strong command of English language and business writing skills.
  • Proven proficiency in minutes writing.
  • Able to work independently with strong sense of integrity and trust.
  • Knowledge of MS Word / Excel and secretarial software.

Corporate Secretarial Senior Executive (Selangor, Ipoh, Johor)

Corporate Secretarial Senior Executive (Selangor, Ipoh, Johor)

Job Responsibilities
  • Undertake corporate secretarial work for PLCs and Sdn Bhds.
  • Provide good client service ensuring clients receive prompt responses to requests and queries within stipulated timeline.
  • Review and ensure that statutory books are in order and updated for their portfolio of clients.
  • Review statutory documents and forms.
  • Monitor the return of documents and forms by client and ensuring submission of statutory forms and documents to the Companies Commission of Malaysia, Securities Commission and Bursa Malaysia within the stipulated deadline.
  • Remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
  • Liaise with auditors in preparation for and during annual audits. Attend to auditors’ queries on behalf of clients.
  • Ensure prompt billing and responsible for WIP and answer for write-offs. Monitor budget set for each job.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Minimum 4 years of relevant Corporate Secretarial experience.
  • Possess Degree in Corporate Administration, Business Administration, or other related disciplines.
  • ICSA qualification is desirable.
  • Strong written and verbal communication skills.
  • Good knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, procedures and guidelines.
  • Strong Microsoft Office skills and knowledge of secretarial software (eg. View Point etc.).
  • Organized, Resourceful, strong interpersonal / client servicing skills.
  • Meticulous, detailed and deadline-oriented.

Corporate Secretarial Executive

Corporate Secretarial Executive

Job Responsibilities
  • Undertake corporate secretarial work for PLCs and Sdn Bhds.
  • Provide good client service ensuring clients receive prompt responses to requests and queries within stipulated timeline.
  • Review and ensure that statutory books are in order and updated for their portfolio of clients.
  • Review statutory documents and forms. Preparation and co-ordination of statutory books and documents.
  • Follow-up with client on the return of documents and forms and ensuring submission of statutory forms and documents to the Companies Commission of Malaysia, Securities Commission and Bursa Malaysia within the stipulated deadline.
  • Remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
  • Liaise with auditors in preparation for and during annual audits. Attend to auditors’ queries on behalf of clients.
  • Ensure prompt billing and responsible for WIP and answer for write-offs. Monitor budget set for each job.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Minimum 2 years of relevant Corporate Secretarial experience.
  • Possess Degree in Corporate Administration, Business Administration, or other related disciplines.
  • ICSA qualification is a plus.
  • Strong written and verbal communication skills.
  • Good knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, procedures and guidelines.
  • Strong Microsoft Office skills (especially Word) and knowledge of Secretarial software (eg. View Point).
  • Good client servicing skills and strong problem solving skills.
  • Meticulous, Organized, Pro-active and adaptable in working styles.
  • Ability to prioritize work and meet deadlines.

Corporate Secretarial Assistant (Open for Fresh Graduate)

Corporate Secretarial Assistant (Open for Fresh Graduate)

Main Responsibilities
  • Undertake / support corporate secretarial work for PLCs and Sdn Bhds.
  • Generate and prepare documents and forms required for their portfolio of clients.
  • Ensure that statutory books are in order and updated for their portfolio of clients.
  • Follow-up with client on the return of documents and forms and ensuring submission of statutory forms and documents to the Companies Commission of Malaysia, Securities Commission and Bursa Malaysia within the stipulated deadline.
  • Remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
  • Provide professional client service and draft all communications with clients for review in a timely manner.
  • Retrieve and provide documents, files and information for auditors on behalf of clients.
  • Any other tasks/project assigned by your superior and management.
Requirements
  • Open to Fresh Graduates to up to 2 years of relevant and related CS experience.
  • Possess Degree in Corporate Administration, Business Administration, or other relevent disciplines.
  • ICSA qualification is a plus.
  • Good knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, procedures and guidelines.
  • Strong Microsoft Office skills (especially Word) and desirable knowledge of Secretarial software (eg. View Point).
  • Good interpersonal skills and strong written and verbal communication skills.
  • Strong client servicing skills and willing to learn fast.
  • Meticulous, Organized, Pro-active and adaptable in working styles.
  • Ability to prioritize work and meet deadlines.