Job Responsibilities
Business / Management Activity
- Maintain HR operational documents eg. Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreements, Contracts of Employment, etc
- Recruitment activities from screening, shortlisting, interviewing, selection, to offering, preparation and administering the signing of contracts
- On-boarding and induction activities
- Off-boarding process
- Manage HR operations such as preparing and maintaining of personal files and records, payroll verification, tracking of service confirmation, contract expiry, etc
- Manage holiday calendars and leave balance
- Support employee engagement activities in the Company
- Assist to prepare monthly management manpower reports
- Assist to compute manpower indicators and conduct data analysis for management update/decision making
- Assist Assistant HR Manager with training activities and projects
- Compliance with all government divisions
- Assist in any other tasks assigned
Function – Specific Activity
- Perform HR Master Data changes in line with compliance, data privacy and service levels requirements
- Support end to end life cycle for employees from on boarding to off boarding
- Respond to external/internal requests for information
- Support delivery of reports within scope
- Support key activities for the whole cycle of HR e.g. annual compensation review, talent management and FAB projects
- Review salary bands and benefits and make recommendations
- Measure employee retention and turnover rates
- Well versed in Labor Laws of Malaysia & latest recommendations by Government authorities
People Management Activity
- Providing clerical and administrative support to Human Resources team
- Implement effective sourcing, screening and interviewing techniques
- Manage employees’ grievances and escalate if necessary to HR Manager
- Deal with employee requests regarding human resources issues, rules, and regulations
- Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation
- Manage medical claims and clearance for employees
Job Requirements
- To quality/thrive in this role, the ideal candidate will be degree qualified with at least 4 years of relevant working experience in Human Resources
- He/she must be well versed in Malaysian Labour Laws
- Ability in multi-tasking, confident, meticulous and have excellent communication skills in managing all stakeholders, including senior management