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Company Setup and Incorporation

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Company Setup and Incorporation

COMPANY SETUP & INCORPORATION SERVICES IN MALAYSIA

Set up and incorporate your company in Malaysia with ease

Setting up and incorporating a company in Malaysia doesn’t come without its challenges, and we’re here to take the journey to success with you. Our comprehensive suite of company setup and incorporation services are primed to help with your business formation, ensuring it stays up from incorporating a future multi-billion dollar corporation to keeping it running as smoothly as possible. Our team of company incorporation specialists has the intimate knowledge and know-how of the landscape to guide you through every step towards achieving the success your company deserves in Malaysia.

Our company incorporation experts will make sure that setting up and incorporating a company in Malaysia and keeping it compliant with the legal and regulatory requirements will be as smooth and seamless as possible, so that you can stay focused on running your business with a peace of mind.

LET US HELP YOU

Dedicated to helping your company achieve success, BoardRoom works closely with businesses to help them through every phase of setting up a company in Malaysia to ensure that they are equipped with all the knowledge they need. We assign an experienced account manager to each business to make sure there is clear communication and a single point of contact. Moreover, with over 50 years of offering our professional services to a wide range of businesses, our suite of company incorporation services comes with local and global expertise, translating to a smooth company setup process.

01Company Registration, Incorporation and setting up of new companies in Malaysia

  • Extensive advisory services for new company registration and incorporation in Malaysia
  • Incorporation and registration services for public and private limited companies, enterprises, trust bodies & non-profit organisations in Malaysia
  • Registration of foreign companies or representative / setting up a branch office for your company in Malaysia
  • Help with new company registration and company incorporation in other Asia-Pacific regions such as Hong Kong, Singapore, Australia etc.

Incorporating a company in Malaysia while keeping compliant with all the different legal rules and regulations can be a challenging task without the help of experts. If you are interested in using our services to help guide you through setting up a company in Malaysia, please don’t hesitate to leave us your inquiry. Get in touch with our company incorporation experts today to set up your business in Malaysia!

Book A Consultation For Your Company Set Up Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

Get in touch with our Corporate Secretarial experts today!

Get Immediate Assistance
Download Corporate Secretarial Flyer

YOUR POINT OF CONTACT

Samantha Tai

Chief Executive Officer, BoardRoom Malaysia

Corporate Secretarial

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Corporate Secretarial

CORPORATE SECRETARIAL SERVICES

Behind Every Successful Business Is a Supportive Corporate Secretary

As a leading provider of professional corporate secretarial service in Malaysia to both private and listed companies. BoardRoom is playing its part to keep your business aligned with the Malaysian government’s focus to elevate corporate governance regulations and issues to international standards.

LET US HELP YOU

BoardRoom’s suite of services covers a full range of company secretarial services that will see businesses through new company formation, registration and incorporation matters in Malaysia, to the requirements of corporate secretarial work and registered office facilities. We fully understand the importance of maintaining a smooth workflow within your company. Our secretarial services strive to ensure that your company’s time and performance is fully maximised by handling your administrative processes, corporate compliance and more, so you can concentrate on the bigger ideas.

From incorporating a multibillion-dollar enterprise corporation to keeping it running seamlessly, our comprehensive range of corporate secretarial services are designed to help with all compliance and regulatory matters in Malaysia. This way, you can stay focused on running your business with complete peace of mind.

01BoardRoom’s suite of Corporate Secretarial and Company Secretary services

  • Maintaining statutory records and filing of annual returns
  • Attend board and shareholders’ meetings and recording of minutes
  • Preparation of board and shareholders’ resolution
  • Representative offices registration and renewal
  • Capital reduction, capital increment, share consolidation and division, share transfer exercises etc.
  • Restructuring, members’ voluntary liquidation, striking-off of companies and cessation of branch
  • Initial Public Offering solutions – Preparing the company for IPO, including pre and post IPO training for directors
  • Advisory relating to Securities Commission guidelines & Listing Requirements of the Malaysian Stock Exchange (BURSA) and Malaysian Code on Corporate Governance
  • Crisis management solutions concerning Board/shareholders disputes/tussles
  • Copywriting/Reviewing of Chairman’s Statement, Management Discussion & Analysis, Corporate Governance Statement etc. in the annual report of public-listed companies
  • Offer advice and assist on annual statutory and regulatory compliance obligations in Malaysia, Singapore, Hong Kong, China, and Australia

02Company Registration, Incorporation and setting up of new companies in Malaysia

  • Extensive advisory services for new company registration and incorporation in Malaysia
  • Incorporation and registration services for public and private limited companies, enterprises, trust bodies & non-profit organisations in Malaysia
  • Registration of foreign companies or representative / setting up a branch office for your company in Malaysia
  • Help with new company registration and company incorporation in other Asia-Pacific regions such as Hong Kong, Singapore, Australia etc

As a leading service provider in Malaysia, our professional secretarial services will take your business to the next level. Our experienced team of company secretaries across Malaysia, will meet your needs and obligations in the most timely and effective manner, eliminating any risks of fines, regulatory investigations and more. If you have any enquiries about our secretarial services, contact us anytime and we will get back to you as soon as we can.

Book A Consultation For Your Corporate Secretarial Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

Get in touch with our Corporate Secretarial experts today!

Get Immediate Assistance
Download Corporate Secretarial Flyer

YOUR POINT OF CONTACT

Samantha Tai

Chief Executive Officer, BoardRoom Malaysia

IPO Share Issuing & Registration House

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IPO Share Issuing & Registration House

IPO SHARE ISSUING HOUSE IN MALAYSIA

Ensuring True Success of Your Initial Public Offering (IPO)

Our 100% owned Malaysian Issuing House Sdn Bhd (MIH) has been managing IPO applications, share registration, IPO subscriptions and IPO administration as well as other types of capital raising exercises for many years. As the premier issuing services company, we offer a wealth of experience; a team of dedicated personnel and custom solutions to help ensure your capital raising exercises are truly successful ones. Reaching beyond one blanket solution, our team of experts from our Malaysian Issuing House are well-versed and highly experienced in regulatory compliance requirements, IPO share registration best practices, and more.

LET US HELP YOU

Here at BoardRoom, we understand how important it is when it comes to managing your IPO shares. Opening your company shares to the public market is a big milestone, and our Malaysian Issuing House has experience in helping you pave the way for greater and better investment possibilities, so that your business can grow beyond what private ownership offers.

01 BoardRoom Share Issuance Services helps businesses in areas of IPO such as:

  • Advising the professionals and our client on IPO timeline and requirement
  • Distributing prospectus, application forms and envelopes to stockbrokers, financial institutions and members of the public.
  • Liaising with participating banks/ finance companies to initiate commencement of electronic share application and internet share application
  • Receiving, sorting and counting of IPO application received
  • Tabling share allotment and arranging computerised ballots in the event of over subscription
  • Informing the regulatory authorities and the public the subscription result of the IPO

We are one of only two licensed share issuing houses in Malaysia who play an important role as an intermediary between companies seeking capital expansion through initial public offering (IPO) and investors who subscribe to the securities of the issuers. We work closely with regulatory authorities, corporate advisers and our subsidiary companies to dispense innovative and investor-friendly issuance services specialised to suit your corporate and business requirements. We aim to deliver a total solution to ensure that your transition from private to public listed company goes smoothly

Think your business is ready to enter the public market? Our experienced team here at BoardRoom can guide you through every step of the process and offer a wide variety of IPO share registration services and solutions to streamline the process. If you have any questions or would like to work with our Malaysian Issuing House, contact us today.

Book A Consultation For Your IPO Share Issuing Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

Get in touch with our Share Issuance experts today!

Get Immediate Assistance
Download Share Issuing House Flyer

YOUR POINT OF CONTACT

Samantha Tai

Chief Executive Officer,
Share Registry & Issuing House Services

Accounting & Financial

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Accounting & Financial

ACCOUNTING FIRM & FINANCIAL SERVICES

When It Comes to Accurate and Timely Compliance, We'll Keep Your Business Ahead

Malaysia. We provide solutions and complement the effectiveness of our clients’ finance functions by leveraging on economies of scale and best practices used by the top accounting firms across Malaysia. Our dedicated team delivers on your accounting needs by working with technology accelerators to enhance and improve workflow by simplifying, standardising and streamlining financial accounting processes.

LET US HELP YOU

As Malaysia’s leading accounting firm, you can expect a team of chartered accountants and outsourced accounting professionals to keep your business compliant in the face of complex requirements stipulated by the regulatory authorities and the applicable accounting standards.

BoardRoom is here to ensure that the integrity of your company’s financial statements remains intact through:

01 Interim Financial Management Solutions

  • Providing accounting outsourcing in the short term to assist in accounting and payroll service to relieve clients when faced with unexpected staff turnover or staff leave problems
  • Assisting clients with the reconstruction of accounts because of incomplete, lost or damaged documents
  • Tidying up of accounts prior to Initial Public Offering
  • Resolving general accounting related problems

02Bookkeeping and Statutory Accounting Services

  • Setting up the chart of accounts
  • Recording all accounting transactions
  • Preparing monthly bank statements and analysis reports
  • Compiling monthly management financial reports and service tax returns
  • Preparing statutory financial statements that complies with Financial Reporting Standards
  • Presenting reports in currencies other than functional/presentation currencies

03 Consolidation of Group Accounts

  • Completing consolidation of group accounts and head-office reporting packages

04 Accounts Payable Management

  • Paying of vendor invoices and employee expense claims
  • Issuing of payment vouchers and preparing cheques
  • Mailing signed cheques to payees, or remitting funds by telegraphic transfer

05 Cash & Treasury Management Services

  • Paying vendor invoices and employee expense claims
  • Issuing payment vouchers and payments through electronic banking or using traditional modes i.e. cheques/telegraphic transfers
  • Notifying payees through email / Mailing of cheques to payees
  • Maintaining of common or an exclusive bank accounts where clients’ funds are received or disbursed
  • Maintaining of separate ledgers for common bank accounts
  • Bank reconciliation on monthly basis for exclusive bank accounts

06 Accelerate your businesses digital adoption with Selangor SME Digital Matching Grant

The Selangor government is providing a 50% matching grant or a maximum of RM5,000 for Selangor SMEs to navigate through this pandemic.
Apply Now!

Selangor SME Digital Matching Grant

Allocate your time and effort where it is most needed and leave the accounting to our team of specialists. Our complete suite of accounting services can help keep your business up-to-date and ahead of the curve. If you have any questions, do not hesitate to leave us your enquiry.

Book A Consultation For Your Accounting Outsourcing Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

Get in touch with our Accounting experts today!

Get Immediate Assistance
Download Accounting Flyer

YOUR POINT OF CONTACT

Chester Leong

Regional Managing Director, Boardroom Business Solutions

Employee Stock Options Plan

Employee Stock Options Plan

EMPLOYEE STOCK OPTIONS PLAN (ESOP)

We Ensure Your Success Through Your Employees.

A company is only as good as its employees. Whether you are publicly listed, privately owned, or a multi-national organisation, BoardRoom is primed to expertly handle all facets of your employee stock ownership plan — from the design phase through to implementation and employee share plan administration. Our seamless process, enabled by our panel of experts and practical tools, has led us to be highly successful in providing Employee Stock Option Plan (ESOP) services across APAC.

LET US HELP YOU

We deal with all aspects of your Malaysian-based or global employee equity plan, including Employee Stock Option Plan (ESOP), Employee Share Option Scheme (ESOS), Employee Share Plan (ESP), and our tools and expertise ensures that all implementation and share plan administration process is seamless.

Our dedicated employee plan division is made up of senior staff with significant experience who provide you and your employees personalised assistance from start to finish. Whether you have one employee or 100,000, we help add value to your organisation.

01 Purpose-Built For Your Business Needs - Flexible Employee Plan Services Through Our Powerful Digital Platform.

In our experience, it’s just not possible to come up with a single employee equity plan that will work for everyone. That’s why we’ve designed our digital platform to be completely flexible, so we can provide you with a solution that’s purpose-built to meet your needs, increase efficiencies and reduce cost, while complying with current and future reporting requirements.

We are able to assist in various types of employee equity schemes including:

  • Performance Share Plan (PSP)
  • Restricted Share Plan (RSP)
  • Share Appreciation Rights Plan (SARS)
  • Employee Stock Options Plan (ESOP)
  • Phantom Share Plan
  • Share / Equity Plans Administration & Management
  • Any tailored or customized Employee Share Scheme or Long Term Incentive Plan (LTI)

Find out why many of Malaysia’s largest employers have chosen us to manage their employee equity plans.

02 We Deliver Results - Our Winning Formula Is Powered By:

  • Our fully-customisable regional Employee Share Plan system with an intuitive branded employee portal.
  • Our client-centric approach as every business and organisation is unique.
  • Local support teams that provide a proactive approach to tailoring our solutions to your needs.
  • Experienced team and senior staff that is up-to-date with each jurisdiction’s unique legal, taxation and regulatory changes.
  • An extensive partner network offering plan development, brokerage and nominee services.
  • A transparent fee structure allowing you to save costs.

03 Learn More About EmployeeServe - Our Employee Share Plan Management Platform!

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employee share plans

A wide variety of businesses can benefit from a custom-designed and flexible employee stock option plan. If you think your company could benefit from our employee share management platform, get in touch with a member of our team today. Let us know if you have any questions or concerns, and we will reply as soon as possible.

Book A Consultation For Your Employee Share Plan Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

Get in touch with our employee plan services expert today!

Get Immediate Assistance
Download Employee Plan Services Flyer

YOUR POINT OF CONTACT

Jason U

Head, Employee Plan (ASIA) Services

Ignite Payroll System

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Ignite Payroll System

IGNITE PAYROLL MANAGEMENT SOFTWARE & SYSTEM IN MALAYSIA

Ignite – A leading cloud-based payroll software in Asia

Here at BoardRoom, we have your company’s payroll needs covered with our next generation integrated payroll software – Ignite. Transform your human resources (HR) by reducing administrative tasks and burden on your HR department. Automating your payroll management can help enhance productivity, streamline your internal HR system and let you manage your human capital more efficiently in Malaysia.

LET US HELP YOU

As a payroll software provider in Malaysia, Ignite can help your business achieve success through allowing you to focus on scaling your business and maximizing your output without having to sweat the small stuff. By outsourcing your payroll to us in Malaysia, there is a much narrower margin for human error and a more significant opportunity to increase your company’s efficiency exponentially—opening up your business to far greater opportunities and scalability potential.

With over 50 years of experience in both the local Malaysia and global market, we have developed our own unmatched payroll software, Ignite with your business growth in mind.

01 Our Winning Payroll Solutions are Powered By Ignite, Our All-in-one Cloud-based HRMS Platform

Ignite offers 5 core modules to businesses in Malaysia and Asia, including Leave, Claims, Time & Attendance, Personnel, and Payroll. You can also access our payroll system via mobile app, allowing employee instant accesses to payslips, leave applications, and other company updates.

At Boardroom, we understand that companies’ needs are unique and will benefit the most from a customised payroll system. We currently offer three base plans, Essential, Professional, and Enterprise, to help simplify your choice, but Ignite can also be tailor-made to best match your business requirements.

02 Ignite Payroll System Features

Our Ignite payroll software currently boasts a complete set of features to simplify payroll processing and to ensure payroll compliance in Malaysia and Asia.

  • Complete HRMS solution with multi-country payroll, leave and claims processing
  • Full statutory compliance with local legislation in 9 countries across Asia
  • Flexible automated leave solution and automated payroll processing
  • Intuitive mobile app for instant access to payslips, claims and leave application and submission
  • Attendance clocking technologies, shift calendar and staff rostering system
  • A dedicated account manager giving you one easy point of contact

03 Book an Ignite demo today

Tell us a bit about your company and arrange a demo to see how our unrivalled payroll software could be the key to unlocking your digital transformation journey.

Learn more about our Ignite HRMS Solution and start outsourcing your payroll in Malaysia and across Asia with us today.

04 Accelerate your businesses digital adoption with Selangor SME Digital Matching Grant

The Selangor government is providing a 50% matching grant or a maximum of RM5,000 for Selangor SMEs to navigate through this pandemic.
Apply Now!

Selangor SME Digital Matching Grant

As well as our payroll system software, BoardRoom has been helping businesses in Hong Kong and across Asia for more than 50 years. We offer corporate secretarial, accounting, ESOP plans, payroll services, and much more for a wide range of businesses. Get in touch with us to learn more.

Book A Consultation For Your Payroll Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

Get in touch with our Payroll experts today!

Get Immediate Assistance
Download Ignite HRMS Flyer

YOUR POINT OF CONTACT

Ken Wong

Regional Director, Sales & Business Development

Human Resources & Payroll

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Human Resources & Payroll

HUMAN RESOURCES & PAYROLL OUTSOURCING SERVICES

BoardRoom Takes Care of Your Business's Most Valuable Asset

Run your human resource operations effectively and efficiently with minimal hassle with BoardRoom’s comprehensive HR solutions. Our HR & payroll services are designed to manage our multinational clients’ day-to-day HR related outsourcing processes across companies in Malaysia.

As Malaysia’s leading payroll provider, let BoardRoom increase your business’ operational efficiency control and data management through our single point of accountability.

LET US HELP YOU

01 Regional Payroll Services / Multi-country Payroll Outsourcing

  • Calculation and transfer of net pay into the employees’ bank accounts via bank accounts.
  • Calculation and remittance of Employees Provident Fund (“EPF”), Social Security Organisation (“SOCSO”), Employment Insurance System (“EIS”) contributions, Zakat, HDRF, Tabung Haji and Monthly Tax Deduction (“MTD/CP38”) to the authorities via bank accounts.
  • Provision of monthly payroll reports or any other related reports as per client’s requirement and forward to the designated authorised personnel in your office for approval.
  • Distribution of payslips in soft copy via email to individual employees with password protection or login to secured cloud ESS portal or hard copy in carbonised and sealed form is available if required.
  • Managing and administering employees’ leave entitlement and utilization.
  • Preparation of Forms EA, PCB II and Employer’s Returns (Form E).

02 HR Consultancy

  • Employee handbook preparation or revision
  • Job description preparation
  • Employment contracts
  • HR forms and letters
  • Work pass applications, appeals, renewals and cancellations
  • Employee insurance cover referral
  • Employee exit interviews and assistance on termination

03 BoardRoom Has All Your Payroll Outsourcing Needs Covered With Our Integrated Payroll System

Our payroll system is built on modern technology for your business in Malaysia. This ensures companies have enhanced functionality to create the most efficient payroll processing operational workflow and data management through outsourcing their payroll needs with us.

Utilising our payroll system allows you to maximize your time and focus your attention on aspects of your business which requires your expertise.

With our decades of experience & our unparalleled Ignite platform, enjoy:

  • Complete HRMS solution with multi-country payroll, leave and claims processing
  • Full statutory compliance with local legislation in 9 countries across Asia
  • Flexible automated leave solution and automated payroll processing
  • Intuitive mobile app for instant access to payslips, claims and leave application and submission
  • Attendance clocking technologies, shift calendar and staff rostering system
  • A dedicated account manager giving you one easy point of contact

Learn more about Ignite HRMS Solution

04 Accelerate your businesses digital adoption with Selangor SME Digital Matching Grant

The Selangor government is providing a 50% matching grant or a maximum of RM5,000 for Selangor SMEs to navigate through this pandemic.
Apply Now!

Selangor SME Digital Matching Grant

At BoardRoom, our complete suite of payroll services offers a comprehensive way to improve the efficiency of your business. If you think your company could benefit from outsourcing payroll, HR leave, claims and more, get in touch with us today. If you have any questions, simply leave us a message and a member of our team will get in touch as soon as possible.

Book A Consultation For Your Payroll Outsourcing Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

Get in touch with our Human Resources experts today!

Get Immediate Assistance
Download HR & Payroll Flyer

YOUR POINT OF CONTACT

Ken Wong

Regional Director, Sales & Business Development

Share Registry Services

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Share Registry Services

SHARE REGISTRY SERVICES

Boardroom Is a Market Leader in Taking Businesses to the Next Level

BoardRoom’s experience and position as Asia Pacific’s leading shareholder solutions provider enables us to tailor our services to meet any shareholding structure and shareholder type—be it from individual shareholders to institutional investors. Most importantly, our share registry services include maintaining and updating the Principal Register of Members (Principal Registrar) of your company in compliance with the Companies Act 1965 and any other relevant statutes.

We are proud of being recognised for our industry-leading service standards, and as Malaysia’s leading share registrar. We offer bespoke services as we do not believe that one share registry service model can be applied to all businesses. Our team of professionals will work with you to develop solutions to meet your specific needs and objectives.

LET US HELP YOU

01 As Malaysia’s leading share registrar, our Share Registry Services helps businesses in the areas of:

  • Acting as share registrars, warrant registrars and transfer agents in Malaysia
  • Maintenance of securities registers, e.g. shares, warrants, bonds and REITs
  • Shareholders’ meeting services
  • Poll voting and scrutineering services
  • Virtual AGMs / EGMs services
  • Shareholder communication
  • Dividend/Income distributions
  • Corporate actions, e.g. Rights Issue, General Offers, Capital Repayments, etc.
  • Company restructuring
  • Despatch corporate documents, e.g. annual reports, circulars, notices etc
  • Produce a list of shareholders, prepare proxy voting and attendance list at AGMs/EGMs
  • Manage the processes of dividend payment/income distribution/dividend reinvestment plan
  • Provide relevant statistics for disclosure purposes
  • Handle all shareholders’ correspondence and enquiries promptly
  • Liaise with Bursa Malaysia Depository Sdn Bhd

02 Scrutineering Services

At BoardRoom we make sure that our scrutineering services are up-to-date with the latest regulations and compliance in Malaysia, and that your voting procedure is as efficient as possible. Our team of professional scrutineers objectively oversee meetings and voting procedures to ensure that proper processes and voting rules are strictly adhered to for the most accurate results. Get in touch with us today if you have any additional questions or would like to start working with our share registry services.

Book A Consultation For Your Share Registry Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

Get in touch with our Share Registry Services expert today!

Get Immediate Assistance
Download Share Registry Services Flyer

YOUR POINT OF CONTACT

Samantha Tai

Chief Executive Officer,
Share Registry & Issuing House Services

E-Polling

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E-Polling

E-POLLING SYSTEM

We’re Passionate About Creating A Seamless And Efficient E-Polling Experience For Your Business

BoardRoom’s independent, thoroughly integrated and purpose-built registry platform is the foundation of our electronic poll voting services. This easy-to-use E-Polling system allows for unmatched versatility while ensuring your data stays encrypted and secure.

Here at BoardRoom we recognise the importance of efficiency and maximising your company’s workflow, our e-polling system makes voting more convenient, which ensures a higher total representative vote count. Switching over to electronic poll voting makes the whole voting experience more accessible for those with disabilities and who cannot attend a polling ballot easily.

We are confident that our electronic voting system can make your election and voting process as efficient and simple as possible.

LET US HELP YOU

E-polling systems are ideal when you want a more cost-effective way to increase your company workflow and introduce a more environmentally sustainable method for voting. Furthermore, our E-polling services are perfect for modernising your company by replacing traditional paper-based polling systems.

Most importantly, by automating your voting and polling methods, electronic poll voting systems allows you to speed up the ballot or vote tallying while ensuring accuracy and reducing operating costs.

01 Allow us to assist you through:

  • A highly customisable system that can meet all your needs
  • Hand-held poll-voting system that can be used in multiple sites
  • Optimised for extra encryption and security, our E-Polling system is constantly kept up-to-date with emerging technological improvements and solutions
  • Our E-Polling system supports real-time data monitoring and increases in shareholder engagement

Integrate a new poll voting system into your business structure today and take your business to the next level with our electronic polling system. If you have any questions or concerns, our experienced team of specialists is here for you. Don’t hesitate to send us a message and we will get back to you as soon as we can.

Book A Consultation For Your Tax Compliance Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

Get in touch with our e-polling system (share registry services) experts today!

Get Immediate Assistance

YOUR POINT OF CONTACT

Chester Leong

Regional Managing Director, Boardroom Business Solutions

Tax

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Tax

TAX ADVISORY SERVICES

Count on BoardRoom’s Corporate Tax Experts to Keep Your Business Compliant

Though pertinent for every business, tax regulations, cross-border tax matters and corporate tax filing remains a complicated and evergreen issue. BoardRoom’s team of dedicated Tax services experts ensures that when it comes to corporate tax preparation and requirements, your businesses stay compliant with tax filing regulations and submission deadlines.

LET US HELP YOU

BoardRoom understands that tax reporting is unavoidable in almost every aspect of any business. We offer a full scope of corporate tax filing services, tax audit and tax consultancy services to help prevent your business from unexpected losses due to misunderstanding requirements, regulation or accidentally missing deadlines.

As one of Malaysia’s top service providers, our tax advisory services ensure that you can confidently handle any tax issues your business may face with all the information you need. Our team of experts will help you identify any tax risks and find solutions to mitigate them, helping your business avoid any unnecessary losses. All the while making sure you are meeting all deadlines and staying compliant with regulations.

01 Tax Compliance and Tax Filing Services Across Malaysia

(provided in conjunction with Registered Tax Agents under the Malaysia Income Tax Act 1967)

  • Preparing and filing of Sales and Service Tax (SST) Returns
  • Preparing and filing of Corporate Tax, Indirect Tax, Digital Tax, Partnership Tax Returns
  • Employer tax return filing service
  • Personal income tax filing service
  • Tax clearance service for foreigners
  • Withholding tax return service
  • Country-by-country reporting (CBCR) notification service
  • Provisional tax computation service
  • Imported tax service
  • Tax audit, desk audit, field audit and tax investigation service

02 Tax Advisory Services

  • Advising on Sales and Service Tax (SST)
  • Advising on Effective Tax Structuring/Restructuring Solutions for Clients
  • Advising on Tax Implications relating to Cross-Border Transactions
  • Advising on Tax efficient employment packages
  • Assisting with Tax Investigation and Audit Cases*
  • Conducting Tax Due Diligence Work

* provided in conjunction with Registered Tax Agents under the Malaysia Income Tax Act, 1967

03 Other Outsourced Tax Services

  • Registration and de-registration of Sales and Service Tax (SST)
  • Registration of tax reference number
  • Registration of employer number
  • Application of tax incentives (eg. Pioneer status, Investment Tax Allowance, MSC Status)
  • Real Properties Gains Tax
  • Reinvestment Allowance review
  • Application for certificate of residence

Take your business to the next level with BoardRoom’s expert tax consultancy services today. Our team of specialists are ready to help you with any issues or concerns regarding your company’s taxes. Don’t hesitate to send us your enquiry, and a member of our team will get in contact with you as soon as possible.

Book A Consultation For Your Tax Compliance Needs Today

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

CONTACT US FOR A QUOTE

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YOUR POINT OF CONTACT

Chester Leong

Regional Managing Director, Boardroom Business Solutions