Corporate Secretarial

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Corporate Secretarial

CORPORATE SECRETARIAL SERVICES

Behind Every Successful Business Is a Supportive Corporate Secretary

As a leading provider of professional corporate secretarial service in Malaysia, to both private and listed companies. BoardRoom is playing its part to keep your business aligned with the Malaysian government’s focus to elevate corporate governance regulations and issues to international standards.

BoardRoom’s suite of services covers a full range of company secretarial services that will see companies through new formation and incorporation in Malaysia to the requirement of registered office facilities. We fully understand the importance of maintaining a smooth workflow within your company. Our secretarial services strive to ensure that your company’s time and performance is fully maximised by handling your administrative processes and more, so you can concentrate on the bigger ideas.

01BoardRoom’s suite of Corporate Secretarial services assists businesses in the areas of:

  • Incorporation of public and private limited companies, enterprises, trust bodies & non-profit organisations
  • Registration of foreign companies or representative / branch office in Malaysia
  • Maintaining statutory records and filing of accounts
  • Attend board and shareholders’ meetings and recording of minutes
  • Representative offices registration and renewal
  • Capital reduction, capital increment, share consolidation and division, share transfer exercises etc.
  • Restructuring, members’ voluntary liquidation, striking-off of companies and cessation of branch
  • Initial Public Offering solutions – Preparing the company for IPO, including pre and post IPO training for directors.
  • Advisory relating to Securities Comission guidelines & Listing Requirements of the Malaysian Stock Exchange and Malaysian Code on Corporate Governance
  • Crisis management solutions concerning Board/shareholders disputes/tussles
  • Copywriting/Reviewing of Chairman’s Statement, Management Discussion & Analysis, Corporate Governance Statement etc. in the annual report of public-listed companies

As a leading service provider in Malaysia, our professional secretarial services will take your business to the next level. Our experienced team of company secretaries across Malaysia, will meet your needs and obligations in the most timely and effective manner, eliminating any risks of fines, regulatory investigations and more. If you have any enquiries about our secretarial services, contact us anytime and we will get back to you as soon as we can.

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our Corporate Secretarial experts today!

YOUR POINT OF CONTACT

Stephanie See

Executive Director, Corporate Secretarial

Share Issuing House

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Share Issuing House

IPO SHARE ISSUING HOUSE

Ensuring True Success of Your Initial Public Offering (IPO)

Our 100% owned Malaysian Issuing House Sdn Bhd (MIH) has been managing IPO application, IPO subscriptions and IPO administration; and other types of capital raising exercises for many years. As the premier issuing services company, we offer a wealth of experience; a team of dedicated personnel and custom solutions to help ensure your capital raising exercises are truly successful ones.

Here at BoardRoom we understand how important it is when it comes to managing your IPO shares. Opening your company shares to the public market is a big milestone, and our Malaysian Issuing House has experience in helping you pave the way for greater and better investment possibilities, so that your business has the opportunity to grow beyond what private ownership can offer.

01 BoardRoom Share Issuance Services helps businesses in areas of IPO such as:

  • Advising the professionals and our client on IPO timeline and requirement
  • Distributing prospectus, application forms and envelopes to stockbrokers, financial institutions and members of the public.
  • Liaising with participating banks/ finance companies to initiate commencement of electronic share application and internet share application
  • Receiving, sorting and counting of IPO application received
  • Tabling share allotment and arranging computerised ballots in the event of over subscription
  • Informing the regulatory authorities and the public the subscription result of the IPO

We are one of only two licensed issuing houses in Malaysia who play an important role as an intermediary between companies seeking capital expansion through initial public offering (IPO) and investors who subscribe to the securities of the issuers. We work closely with regulatory authorities, corporate advisers and our subsidiary companies to dispense innovative and investor-friendly issuance services specialised to suit your corporate and business requirements. We aim to deliver a total solution to ensure that your transition from private to public listed company goes smoothly.

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our Share Issuance experts today!

YOUR POINT OF CONTACT

Samantha Tai

Chief Executive Officer,
Share Registry & Issuing House Services

Accounting & Financial

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Accounting & Financial

ACCOUNTING & FINANCIAL SERVICES

When It Comes to Accurate and Timely Compliance, We'll Keep Your Business Ahead

Rest assured that BoardRoom’s professional accountancy services will keep your business up-to-date with the latest accounting standards in Malaysia. We provide solutions and complement the effectiveness of our clients’ finance functions by leveraging on economies of scale and best practices used by the top accounting firms across Malaysia. Our dedicated team delivers on your accounting needs by working with technology accelerators to enhance and improve workflow by simplifying, standardising and streamlining financial accounting processes.

With BoardRoom, you can expect a team of chartered accountants and outsourced accounting professionals to keep your business compliant in the face of complex requirements stipulated by the regulatory authorities and the applicable accounting standards.

BoardRoom is here to ensure that the integrity of your company’s financial statements remains intact through:

01 Interim Financial Management Solutions

  • Providing accounting outsourcing in the short term to assist in accounting and payroll service to relieve clients when faced with unexpected staff turnover or staff leave problems
  • Assisting clients with the reconstruction of accounts because of incomplete, lost or damaged documents
  • Tidying up of accounts prior to Initial Public Offering
  • Resolving general accounting related problems

02Bookkeeping and Statutory Accounting Services

  • Setting up the chart of accounts
  • Recording all accounting transactions
  • Preparing monthly bank statements and analysis reports
  • Compiling monthly management financial reports and service tax returns
  • Preparing statutory financial statements that complies with Financial Reporting Standards
  • Presenting reports in currencies other than functional/presentation currencies

03 Consolidation of Group Accounts

  • Completing consolidation of group accounts and head-office reporting packages

04 Accounts Payable Management

  • Paying of vendor invoices and employee expense claims
  • Issuing of payment vouchers and preparing cheques
  • Mailing signed cheques to payees, or remitting funds by telegraphic transfer

05 Cash & Treasury Management Services

  • Paying vendor invoices and employee expense claims
  • Issuing payment vouchers and payments through electronic banking or using traditional modes i.e. cheques/telegraphic transfers
  • Notifying payees through email / Mailing of cheques to payees
  • Maintaining of common or an exclusive trust accounts where clients’ funds are received or disbursed
  • Maintaining of separate ledgers for common trust accounts
  • Bank reconciliation on monthly basis for exclusive trust accounts

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our Accounting experts today!

YOUR POINT OF CONTACT

Chester Leong

Regional Managing Director, Boardroom Business Solutions

Employee Stock Options Plan

Employee Stock Options Plan

EMPLOYEE STOCK OPTIONS PLAN (ESOP)

We Ensure Your Success Through Your Employees.

A company is only as good as its employees. Whether you are publicly listed, privately owned, or a multi-national organisation, BoardRoom is primed to expertly handle all facets of your employee stock ownership plan — from the design phase through to implementation and share plan administration. Our seamless process, enabled by our panel of experts and practical tools, has led us to be highly successful in providing Employee Stock Options Plan (ESOP) services across APAC.

01 Purpose-Built For Your Business Needs - Flexible Employee Plan Services Through Our Powerful Digital Platform.

We deal with all aspects of your Malaysian-based or global employee equity plan, from the design phase through to implementation and administration, and our tools and expertise ensure the process is seamless.

In our experience, it’s just not possible to come up with a single employee equity plan that will work for everyone. That’s why we’ve designed our digital platform to be completely flexible, so we can provide you with a solution that’s purpose-built to meet your needs, increase efficiencies and reduce cost, while complying with current and future reporting requirements.

Our dedicated employee plan division is made up of senior staff with significant experience who provide you and your employees personalised assistance from start to finish. Whether you have one employee or 100,000, we help add value to your organisation across various types of employee equity schemes including:

  • Performance Share Plan (PSP)
  • Restricted Share Plan (RSP)
  • Share Appreciation Rights Plan (SARS)
  • Employee Stock Options Plan (ESOP)
  • Phantom Share Plan
  • Share / Equity Plans Administration & Management
  • Any tailored or customized Employee Share Scheme or Long Term Incentive Plan (LTI)

Find out why many of Malaysia’s largest employers have chosen us to manage their employee equity plans.

02 We Deliver Results - Our Winning Formula Is Powered By:

  • Our fully-customisable regional Employee Share Option Scheme system with an intuitive branded employee portal.
  • Our client-centric approach as every business and organisation is unique.
  • Local support teams that provide a proactive approach to tailoring our solutions to your needs.
  • Experienced team and senior staff that is up-to-date with each jurisdiction’s unique legal, taxation and regulatory changes.
  • An extensive partner network offering plan development, brokerage and nominee services.
  • A transparent fee structure allowing you to save costs.

03 Learn More About EmployeeServe - Our Employee Share Plan Management Platform!

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Employee Stock Options Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network in Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our employee plan services expert today!

YOUR POINT OF CONTACT

Jason U

Head, Employee Plan (ASIA) Services

Human Resources & Payroll

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Human Resources & Payroll

HUMAN RESOURCES & PAYROLL OUTSOURCING SERVICES

BoardRoom Takes Care of Your Business's Most Valuable Asset

Run your human resource operations effectively and efficiently with minimal hassle with BoardRoom’s comprehensive HR solutions. Our HR & Payroll services are designed to manage our multinational clients’ day-to-day HR related outsourcing processes across companies in Malaysia.

The purpose of using payroll oursource located in Malaysia is to increase your business’ operational efficiency control and data management through BoardRoom’s single point of accountability.

BoardRoom Has All Your Payroll Needs Covered With Our Payroll Software

Our payroll software is built on modern technology for your business in Malaysia. This ensures you have enhanced functionality to create the most efficient operational workflow and data management. Utilising our payroll software allows you to maximize your time and focus your attention on aspects of your business which requires your expertise with ease.

01 Payroll Services

  • Calculation and transfer of net pay into the employees’ bank accounts via Boardroom client’s trust accounts.
  • Calculation and remittance of Employees Provident Fund (“EPF”), Social Security Organisation (“SOCSO”), Employment Insurance System (“EIS”) contributions, Zakat, HDRF, Tabung Haji and Monthly Tax Deduction (“MTD/CP38”) to the authorities via Boardroom client’s trust accounts.
  • Provision of a monthly payroll reports or any other related reports as per Client’s requirement and forward to the designated authorised personnel in your office for approval.
  • Distribution of Payslips in soft copy via email to individual employee with password protection or login to secured cloud ESS portal or hard copy in carbonised and sealed form is available if required.
  • Managing and administering employees’ leave entitlement and utilization.
  • Preparation of Forms EA, PCB II and Employer’s Returns (Form E).

02 HR Consultancy

  • Employee handbook preparation or revision
  • Job description preparation
  • Employment contracts
  • HR forms and letters
  • Work pass applications, appeals, renewals and cancellations
  • Employee insurance cover referral
  • Employee exit interviews and assistance on termination

03 Our Winning Payroll Solutions are Powered By Ignite, Our All-in-one Cloud-based HRMS Platform

With our decades of experience & our unparalleled Ignite platform, enjoy:

  • Complete HRMS solution with multi-country payroll, leave and claims processing
  • Full statutory compliance with local legislation in 9 countries across Asia
  • Flexible automated leave solution and automated payroll processing
  • Intuitive mobile app for instant access to payslips, claims and leave application and submission
  • Attendance clocking technologies, shift calendar and staff rostering system
  • A dedicated account manager giving you one easy point of contact

Learn more about Ignite HRMS Solution

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

We are the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our Human Resources experts today!

YOUR POINT OF CONTACT

Ken Wong

Regional Director, Sales & Business Development

Share Registry Services

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Share Registry Services

SHARE REGISTRY SERVICES

Boardroom Is a Market Leader in Taking Businesses to the Next Level

BoardRoom’s experience and position as Asia Pacific’s leading shareholder solutions provider enables us to tailor our services to meet any shareholding structure and shareholder type—be it from individual shareholders to institutional investors. Most importantly, our share registry services include maintaining and updating the Principal Register of Members (Principal Registrar) of your company in compliance with the Companies Act 1965 and any other relevant statutes.

We are proud of being recognised for our industry-leading service standards, and as Malaysia’s leading share registrar. We offer bespoke services as we do not believe that one share registry service model can be applied to all businesses. Our team of professionals will work with you to develop solutions to meet your specific needs and objectives.

01 As Malaysia’s leading share registrar our Share Registry Services helps businesses in the areas of:

  • Acting as share registrars, warrant registrars and transfer agents in Malaysia
  • Maintenance of securities registers, e.g. shares, warrants, bonds and REITs
  • Shareholders’ meeting services
  • Poll voting and scrutineering services
  • Shareholder communication
  • Dividend/Income distributions
  • Corporate actions, e.g. Rights Issue, General Offers, Capital Repayments, etc.
  • Company restructuring
  • Despatch corporate documents, e.g. annual reports, circulars, notices etc
  • Produce a list of shareholders, prepare proxy voting and attendance list at AGMs/EGMs
  • Manage the processes of dividend payment/income distribution/dividend reinvestment plan
  • Provide relevant statistics for disclosure purposes
  • Handle all shareholders’ correspondence and enquiries promptly
  • Liaise with Bursa Malaysia Depository Sdn Bhd

Scrutineering Services

At BoardRoom we make sure that our scrutineering services are up-to-date with the newest regulations in Malaysia, and that your voting procedure is as efficient as possible. Our team of professional scrutineers objectively oversee meetings and voting procedures to ensure that proper processes and voting rules are strictly adhered to for the most accurate results.

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our Share Registry Services expert today!

YOUR POINT OF CONTACT

Samantha Tai

Chief Executive Officer,
Share Registry & Issuing House Services

E-Polling

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E-Polling

E-POLLING SYSTEM

We’re Passionate About Creating A Seamless And Efficient E-Polling Experience For Your Business

BoardRoom’s independent, thoroughly integrated and purpose-built registry platform is the foundation of our electronic poll voting services. This easy-to-use E-Polling system allows for unmatched versatility while ensuring your data stays encrypted and secure.

E-polling systems are ideal when you want a more cost-effective way to increase your company workflow and introduce a more environmentally sustainable method for voting. Furthermore, our E-polling services are perfect for modernising your company by replacing traditional paper-based polling systems. Most importantly, by automating your voting and polling methods, electronic poll voting systems allows you to speed up the ballot or vote tallying while ensuring accuracy and reducing operating costs.

Here at BoardRoom we recognise the importance of efficiency and maximising your company’s workflow, our e-polling system makes voting more convenient, which ensures a higher total representative vote count. Switching over to electronic poll voting makes the whole voting experience more accessible for those with disabilities and who cannot attend a polling ballot easily.

We are confident that our electronic voting system can make your election and voting process as efficient and simple as possible.

01 Allow us to assist you through:

  • A highly customisable system that can meet all your needs
  • Hand-held poll-voting system that can be used in multiple sites
  • Optimised for extra encryption and security, our E-Polling system is constantly kept up-to-date with emerging technological improvements and solutions
  • Our E-Polling system supports real-time data monitoring and increases in shareholder engagement

Integrate a new poll voting system into your business structure today and take your business to the next level with our electronic polling system. If you have any questions or concerns, our experienced team of specialists is here for you. Don’t hesitate to send us a message and we will get back to you as soon as we can.

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our Tax experts today!

YOUR POINT OF CONTACT

Chester Leong

Regional Managing Director, Boardroom Business Solutions

Tax

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Tax

TAX ADVISORY SERVICES

Count on BoardRoom’s Tax Experts to Keep Your Business Compliant

Though pertinent for every business, tax regulations and cross-border tax matters remain a complicated and evergreen issue. BoardRoom’s team of dedicated Tax services experts ensures that when it comes to tax requirements, your businesses stay compliant with regulations and deadlines.

BoardRoom understands that tax is unavoidable in almost every aspect of any business. We offer tax consultancy services, to help prevent your business from unexpected losses due to misunderstanding requirements, regulation or accidentally missing deadlines. As one of Malaysia’s top service providers, our tax advisory services ensure that you can confidently handle any tax issues your business may face with all the information you need. Our team of experts will help you identify any tax risks and find solutions to mitigate them, helping your business avoid any unnecessary losses. All the while making sure you are meeting all deadlines and staying compliant with regulations.

01 Tax Compliance Services Across Malaysia

  • Preparing and Filing Sales and Service Tax (SST) Returns
  • Preparing and Filing Corporate Tax Returns
  • Preparing and Filing Partnership Tax Returns
  • Preparing and Filing Personal Income Tax Returns

02 Tax Advisory Services

  • Advising on Sales and Service Tax (SST)
  • Advising on Effective Tax Structuring/Restructuring Solutions for Clients
  • Advising on Tax Implications relating to Cross-Border Transactions
  • Advising on Tax efficient employment packages
  • Assisting with Tax Investigation and Audit Cases
  • Conducting Tax Due Diligence Work

03 Other Tax Services

  • Implementation of Sales and Service Tax (SST)
  • Tax Incentives Application
  • Real Properties Gains Tax

Take your business to the next level with BoardRoom’s expert tax consultancy services today. Our team of specialists are ready to help you with any issues or concerns regarding your company’s taxes. Don’t hesitate to send us your enquiry, and a member of our team will get in contact with you as soon as possible.

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our Tax experts today!

YOUR POINT OF CONTACT

Chester Leong

Regional Managing Director, Boardroom Business Solutions

In-house Training

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In-house Training

In-house Training

A Great Business Deserves a Greater Leader

BoardRoom’s comprehensive in-house training programme, delivered through our experienced team of trained practitioners, provides a convenient solution for improving and enhancing the knowledge and skills of company directors, senior managers, and officers-in-charge.

01 Technical & Compliance Training

  • Companies Act 2016
  • The Malaysian Code on Corporate Governance
  • Bursa Malaysia’s Listing Requirements
  • Corporate Liability Bill
  • Whistle-blower Protection Act 2010
  • Enterprise Risk Management
  • Sustainability Reporting
  • Integrated Reporting
  • Taxation
  • The Malaysian Business Reporting System
  • The Route to IPO
  • Directors’ Duties and Responsibilities

02 Soft Skills Training

  • Board Effectiveness
  • Stakeholder Management and Engagement
  • Developing Leadership Competencies
  • Strategic Performance Management
  • Leading a Matrix Organisation
  • Leading Change and Growth
  • Future Proof Strategies
  • Women Transformational Leadership
  • Innovation: Changing The Game
  • New Age of Social Media
  • Design Thinking
  • Cultural Intelligence Skills
  • Bias Breaking
  • Building Effective Relationships
  • Networking Skills

Get in touch with our In-house Training experts today!

YOUR POINT OF CONTACT

Samantha Tai

Chief Executive Officer, BoardRoom Malaysia