Incentivise your employees and boost productivity with our Employee Share Option Scheme services

Employee share option plans encourage workers to enhance their performance as they directly benefit from the organisation’s success, making it a win-win for both sides. As a result, many businesses use employee stock option plans (ESOP) as a successful development strategy.

Companies that provide employees with stock options not only retain top personnel but also incentivise their employees to achieve organisational goals and enhance productivity.

BoardRoom’s specialist ESOP team can manage all elements of your Malaysian-based or worldwide employee share option schemes, from design to implementation and ongoing administration.

Targeted ESOP solutions

BoardRoom recognises that each organisation has different objectives and that employee stock ownership programs must be carefully constructed with company objectives in mind. Because our fully digitised ESOP platform is totally adaptable, we can deliver a tailored management solution that boosts the intrinsic merits of your incentive plan.

You can anticipate flawless service from start to finish when your employee stock options are managed by industry-accredited specialists. We will guarantee that your ESOP procedures assist in boosting efficiency and decreasing costs while still complying with changing reporting standards.

Employees Using Device
Asians Handshaking

Our ESOP and Long-Term Incentive Plan (LTIP) services

The ESOP department at BoardRoom is made up of expert personnel who will give you personalised support at every step of the process. We can help you maximise the benefits of an employee share option plan for both your employees and the organisation, whether you are a start-up, a growing private or public listed company, or a multi-national firm with over 10,000 employees.

We can administer the following long-term incentive plans as well as a variety of share option schemes:

  • performance share plans (PSP);
  • restricted share plans (RSP);
  • share appreciation rights schemes (SAR); and
  • phantom share schemes (PSS).

You will receive the greatest level of client care as a BoardRoom customer, which has been created and perfected through 50 years of operations in the Asia-Pacific (APAC) region.

Our team’s domain expertise and experience in managing complicated worldwide strategies, in addition to completely integrated software, are the pillars of our business. Many of Asia Pacific’s largest employers choose BoardRoom to manage their employee stock ownership plans.

A comprehensive ESOP platform for all your needs

Our ESOP software consists of ClientOnline, a market-leading online registry and employee equity plan software for companies; and EmployeeServe, a fully integrated software that provides a powerful engagement tool for our clients and their staff.

With ClientOnline, companies can access their key information quickly and accurately. With an intuitive user interface on a secure platform, it delivers real-time detailed information including register snapshots, key alerts and access to a number of detailed reports.

EmployeeServe is a fully customisable and user-friendly platform that allows our clients’ employees to view, update and transact on their Employee Equity Plan holdings anytime, anywhere. Fully integrated into our registry framework, all information available on the portal is live real-time data.

Employee Plan Software

Designed for real-time mobility

An easy-to-use web and mobile-optimised employee portal that provides 24/7 real-time access to holdings. With our customisable branded portal, employees can also update their personal information such as banking details and tax information anytime, anywhere.

Personalised Support

From plan setup to management, compliance and reporting, our Helpddesk team provides the personalised support for all your needs and queries.

Enhanced Security

Security features such as two factor authentication and periodic security updates provide you with peace of mind.

Multiple-currency platform

From issue to transfer and sale of shares, EmployeeServe supports 250 currencies around the world so you can handle them in your chosen currency.


Customise reports easily according to local regulatory requirements so you can mitigate your risks of regulatory penalties.

Go paperless

Go paperless with E-Offer, E-Exercise, E-plan docs, E-statements which are more sustainable and helps you save time and money.

A comprehensive ESOP platform for all your needs

Effortlessly manage your ESOP processes, stay compliant to local regulations, and foster optimal employee engagement with our comprehensive ESOP platform.

The importance of selecting an experienced ESOP provider

For international corporations, the challenges of ESOP administration can be broad. All of your share option schemes for employees must be administered in a timely and accurate way across all applicable jurisdictions. This is why working with a seasoned, global-minded business services provider is critical.

BoardRoom, as a skilled employee share option scheme service provider, can support your company in:


Alleviating your administrative burden

ESOP administration may be time-consuming for internal personnel due to its complexities. By outsourcing these tasks to BoardRoom, your Human Resources and senior management teams are free to focus on essential business growth initiatives.


Streamlining ESOP management

Our digital ESOP platform enables plan holdings visibility at all times and from any location. The system’s versatility allows us to provide custom solutions based on your needs.


Enhancing employee engagement

The simple EmployeeServe solution offers your company and its employees a mutually advantageous share plan experience. Our expert team is experienced at seamlessly integrating the system with complementary strategies to boost employee engagement.

Why Choose BoardRoom for your ESOP services?

Because we help take your business further, faster, at all stages

Using a trustworthy ESOP services provider can assist you in increasing motivation, productivity and retention of your employees. All while ensuring that your organisation complies with all necessary regulatory obligations.

Our 50-year history of providing exceptional customer service has made BoardRoom one of the leading employee share plan providers in APAC. As a full-service company, we can also handle your share registry, corporate secretarial, company incorporation and ESG services, and we can also look after your accounting, tax and payroll needs.

Save time and money
With BoardRoom handling all of your employee share plan administration, you can focus on more important company functions and tasks. We also help to reduce costs by offering a clear charge structure for all of our corporate services.
Seamless, worry-free implementation
The experienced teams at BoardRoom adopt a client-centred approach to ESOP implementation and administration. We offer personalised support at each stage of the process to guarantee that our service fulfils your demands in a timely and efficient manner.
Easily maintain compliance
Our highly educated experts guarantee that your firm satisfies all of its employee share options scheme compliance requirements across several APAC regions. This significantly reduces the risk of financial penalties and reputational damage for noncompliance.
Innovative digital ESOP platform
BoardRoom's ESOP solution provides fully rendered web portals for both employees and clients that use cutting-edge integrated technology.

The simple client portal, which delivers real-time detailed reporting and information for your Human Resources staff, allows you to conveniently and securely access essential information.

Your employees can monitor, update and transact on their plans using their mobile devices thanks to the employee portal. For added convenience, the platform accepts international currency payments.

Get in touch with our employee plan services expert today!



Jason U

Managing Director Asia, Share Registry Services and Employee Plans Services

Frequently Asked Questions (FAQs)

1. What is an employee share option plan (ESOP)?

Employee Share Option Plans (ESOPs) are a benefit plan or form of remuneration given to employees, which are directly related to the company’s stock shares. If an employee is part of an ESOP, it means they are able to acquire shares of the company in which they work at no upfront cost.

This type of benefit plan allows employees to achieve ownership interest, where they effectively transition from being not just employees of a company but also partial owners of it. This aligns the best interests of the employee with those of the company’s shareholders, encouraging them to contribute towards the company’s overall success as they will reap the financial rewards personally. ESOPs also work by helping employees feel more appreciated and rewarded for their work.

2. How does an ESOP work?

ESOPs are a way to offer employees shares for the company they work for. Employees can opt to buy a certain number of shares in the company by exercising their right to purchase the shares at a pre-determined price.

When a company incorporates an ESOP, the shares are allocated to each employee’s individual account, which are usually assigned based on the employee’s salary, years of service, or other factors. It is normal for new employees to complete at least one year of service before being able to join the plan. From there, the shares in an ESOP must be vested as the employee continues working for the company.

3. What are the benefits of an ESOP for employees?

ESOPs are common in Malaysia and around the world and are considered highly beneficial for both shareholders and employees.

ESOPs are designed to align the goals of employees and shareholders and provide an incentive for the employee by giving them a vested interest in the success of the company through the shares they hold in it. This also results in higher employee engagement and involvement.

Each time employees are rewarded with shares of the company; it effectively means they own a small portion of it. If they own a part of the company, their actions directly impact the valuation of their shares. Overall, this yields positive results for the entire company.

4. How do I set up an employee stock option plan (ESOP)?

There is no one-size-fits-all solution when it comes to employee stock options plans, so it is vital to have a clear vision of what you want to achieve from it. Different types of plans have pros and cons, depending on the size, scale, and ambitions of your business.

The best way to get a tailored and bespoke plan for your business is to get in touch with our specialists here at BoardRoom. Together with our in-house software and decades of experience, we can help you to develop and administer an employee share plan that is beneficial for both your employees and shareholders.

5. What happens when an employee who is part of an ESOP leaves the company?

When an employee leaves the company, they should receive the vested portion of their ESOP. Any unvested stock becomes invalid. However, this is also based on factors such as your tenure at the company.

6. What is an employee share award scheme (ESAS)?

Share award schemes are when a company gives their employees shares, as opposed to share options. As part of their income, a share award scheme counts as taxable income.

7. Why do companies adopt ESOP, ESOS or share award schemes?

Companies often choose to adopt an ESOP, ESOS or share award schemes as a way to align the employee’s interests with that of the shareholders. By giving employees the opportunity to co-own a small part of the company, the success of the company has a direct impact on their income. Additionally, these plans are a great way to increase employee retention.

8. How can BoardRoom help with Employee Share Option Scheme (ESOP) services?

BoardRoom has been offering bespoke ESOP services to clients across Malaysia and APAC for years, recognising the importance of boosting employee morale and motivation. Our team of specialists will guide you and your company through each step of its implementation while our digital platform, EmployeeServe, can be modified to fit your business needs.

EmployeeServe allows all those participating in the plan to view and manage their holdings, and the admin team to generate insightful reports and manage the scheme.

For more information on our employee share plan services or to kickstart your company’s plans, please get in touch with a member of our team.