Boardroom Is a Market Leader in Taking Businesses to the Next Level

BoardRoom’s experience and position as Asia Pacific’s leading shareholder solutions provider enables us to tailor our services to meet any shareholding structure and shareholder type—be it from individual shareholders to institutional investors. Most importantly, our share registry services include maintaining and updating the Principal Register of Members (Principal Registrar) of your company in compliance with the Companies Act 1965 and any other relevant statutes.

We are proud of being recognised for our industry-leading service standards, and as Malaysia’s leading share registrar. We offer bespoke services as we do not believe that one share registry service model can be applied to all businesses. Our team of professionals will work with you to develop solutions to meet your specific needs and objectives.

01 As Malaysia’s leading share registrar, our Share Registry Services helps businesses in the areas of:

  • Acting as share registrars, warrant registrars and transfer agents in Malaysia
  • Maintenance of securities registers, e.g. shares, warrants, bonds and REITs
  • Shareholders’ meeting services
  • Poll voting and scrutineering services
  • Virtual AGMs / EGMs services
  • Shareholder communication
  • Dividend/Income distributions
  • Corporate actions, e.g. Rights Issue, General Offers, Capital Repayments, etc.
  • Company restructuring
  • Despatch corporate documents, e.g. annual reports, circulars, notices etc
  • Produce a list of shareholders, prepare proxy voting and attendance list at AGMs/EGMs
  • Manage the processes of dividend payment/income distribution/dividend reinvestment plan
  • Provide relevant statistics for disclosure purposes
  • Handle all shareholders’ correspondence and enquiries promptly
  • Liaise with Bursa Malaysia Depository Sdn Bhd

02 Scrutineering Services

At BoardRoom we make sure that our scrutineering services are up-to-date with the latest regulations and compliance in Malaysia, and that your voting procedure is as efficient as possible. Our team of professional scrutineers objectively oversee meetings and voting procedures to ensure that proper processes and voting rules are strictly adhered to for the most accurate results. Get in touch with us today if you have any additional questions or would like to start working with our share registry services.

Why Choose BoardRoom?

Because we help take your business further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our Share Registry Services expert today!

Jonathan Lim


Jonathan Lim

Chief Operations Officer, Share Registry Services

Frequently Asked Questions (FAQs)

1. What are share registry services?

Share registry services encompass everything from being a share registrar, organising shareholders’ meetings, arranging payment of dividends and interests, liaising with the Bursa Malaysia Depository Sdn Bhd, and more.

Having offered share registry services for years, we understand that there is no one-size-fits-all solution. We offer tailored and customisable share registry services to set your business up for success.

2. What does a share registrar do?

A share registrar is the appointed service provider that maintains the Register of Members and Records of Depositors from the Bursa Depository.

3. What are the legal requirements of an annual general meeting?

Under the Companies Act 1965, all Malaysian companies are required to hold their first annual general meeting (AGM) within 18 months of being incorporated. Following this, one AGM is required per financial year. Satisfying the quorum of 2 members (minimum number of participants), you are required to show an annual financial report, directors report, and auditors report.


    4. When should annual general meetings be held?

    Annual general meetings should be held each year, no longer than 15 months after the previous one.

      5. How is a virtual AGM conducted?

      Virtual AGMs are conducted in largely the same manner as a physical meeting, but without the need of a physical venue. As the core objective is to vote on critical company’s decisions, a secure platform is required to ensure success. With the help of BoardRoom, you can run a virtual AGM through secure and safe software.


        6. Why do I need a share registrar?

        Share Registrars manage the Records of Depositors from the Bursa Depository for Public Listed Companies or the Register of Members for Public Non-Listed companies respectively. The range of activities includes managing companies’ corporate exercises, i.e. payments of dividends and interests, Rights Issue, Bonus Issue and conducting AGM’s / EGM’s, just to name a few.

          7. How can BoardRoom help in share registry services?

          BoardRoom has a comprehensive range of share registry services ready to help set your business up for success. With years of experience, we understand that no business has the same set of needs. We can customise and tailor our services to fit the unique needs of your company and guide you through your AGMs, IPOs, and more.

          Get in touch with a member of our team to see what we can do for your company.