SHARE REGISTRY SERVICES
Meet your share compliance obligations and keep your shareholders engaged with our reliable share registry service
Publicly listed companies are subject to high levels of scrutiny from shareholders and regulators alike. They are also subject to government regulatory processes, for example, it is mandatory for publicly listed companies in Singapore to appoint a share registrar. The list of ongoing obligations is long and complex, which can make managing your share registry in-house a complicated process.
Partnering with a trusted share registrar ensures your company remains compliant with local regulatory requirements while keeping your shareholders engaged and informed.
Tailor-made share registry services
From guiding you through your IPO to executing shareholder meetings, we can take care of all your share registry needs. We can also run proxy votes and maintain shareholder records to comply with local legislation.
However, we believe that no one solution fits all businesses. Our team of client service managers will guide you through the strategies that will work best for your specific business to deliver a tailor-made set of share registry services.
The cornerstone of our business is our expert knowledge of local laws and regulations in Singapore, attention to detail and commitment to our clients in all share registry services. As a BoardRoom client, you will receive the highest standard of client service, developed and refined over 50 years of operations in the Asia-Pacific region.
Our share registry services
Meeting all of your share compliance and regulatory obligations without sacrificing shareholder engagement can be costly and challenging.
Partnering with a premium share registry provider ensures you remain compliant with local regulatory requirements while keeping shareholders engaged and up-to-date.
Our team of experienced share registrars have specialist expertise in multiple APAC jurisdictions. We also make it easy for your company to combine professional services, including accounting, payroll and tax, to help streamline your administrative process.
At BoardRoom, our extensive range of services can help listed entities on the SGX, ASX, BURSA and HXEX, as well as unlisted entities, including proprietary companies, unlisted property trusts, equity funds and organisations considering an IPO. With renowned expertise and integrity, our team of corporate actions specialists work with you to get the results you need.
The importance of choosing a share registrar with a full suite of services
Share registry services are mandatory in Singapore and when choosing the right provider for your company, there are numerous factors to consider. By enlisting a share registrar that provides more than just share registry services, you can easily:
Create a more efficient operating model
Consolidating all your share registry needs with one provider reduces the administrative burden on your team. We can help with all your business functions, including registry, meeting services and also act as a polling agent for you, keeping your shareholders informed.
Strengthen your company's reputation
Your share registry services provider must align with your company goals and values while emulating your business profile, brand image and industry reputation. Set yourself up for success with a premium share registry provider.
Maintain local and cross-border compliance
Enlist a professional team to save you time and money with expert advice and support, helping guide you through local and regional compliance. Discover the additional benefits available to you through our local offices.
Our share registry services
Whether you are a start-up, a growing private company or a multi-national firm establishing a presence in Singapore and abroad, we can look after all your share registry requirements.
01 IPO services
Going through the IPO process is a milestone for any company. But with most IPOs taking at least 8-12 months, it can be an arduous exercise. From initial planning to listing on the SGX, our team of experienced professionals is with you every step of the way.
As a premier share registry provider in Singapore, BoardRoom offers a comprehensive suite of benefits, including:
At BoardRoom, our team of share registry experts are ready to help modernise and advance your company.
02 Corporate action services
Once you have successfully taken your company public, you will need to raise additional investment and capital. Our team can help to facilitate and coordinate your corporate actions and capital-raising activities.
We can help with:
- Dividend reinvestment plans;
- Rights issues;
- Share placement; and
- Share allocation;
03 Share registry maintenance and administration
Keeping an accurate, up-to-date register of your shareholders is an essential legal requirement. Our world-class customer care, strict attention to detail and expertise on local and regional matters in share registry services, will help you succeed across the Asia-Pacific region.
We can help with:
- Maintaining share registers and other share registrar services, including:
- listed securities; and
- bonds and warrants transfers for both listed and unlisted public companies.
- Registering shareholders’ shares and securities, and issuing share certificates;
- Managing and communicating with shareholders, including mailing annual reports, circulars and appendices;
- Supporting the distribution and transfer of wealth and dividends for scrip holders; and
- Administering Long-Term Incentive Plans, recognised schemes or Sub-Transfer Agency.
04 Meeting management and scrutineering services
Delivering professional, seamless Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs) is essential, whether your company’s stakeholders are:
- Physically present;
- Attending virtually; or
- A combination of the two.
Virtual meetings that support hybrid environments allow your employees and stakeholders to attend regular meetings regardless of their location. This option is becoming increasingly popular as businesses transition to a hybrid workplace. BoardRoom can help facilitate these virtual meetings to give your stakeholders more flexibility to attend AGMs and EGMs.
However you hold your meetings, we can help with:
- Processing shareholder analytics and proxy forms;
- Preparing and managing venue booking and logistics for Annual AGMs and EGMs;
- Polling agent services, including:
- polling via paper polls, the BoardRoom Proprietary Semi-Auto Poll system or Electronic Polling Systems (E-Polling); and
- poll voting and poll counting services.
- Proxy voting services; and
- Independent scrutineering during AGMs and EGMs.
Why Choose BoardRoom?
Because we help take your business further, faster, at all stages
Partnering with an experienced share registrar can help you to reduce costs, minimise risk and increase shareholder value. And it can do this while also ensuring you continue to meet your share compliance and regulatory obligations.
With a proven track record built over 50 years, BoardRoom has become a leading share registrar in the APAC region.
In fact, over 50% of SGX Listed Companies trust us with their share registry services.
Frequently Asked Questions (FAQs)
1. What is a share registrar?
A share registrar is responsible for maintaining an up-to-date record of who owns securities issued by a company. In a broad sense, registrars are the record keepers. A share registrar will have to comply with all the necessary legal requirements, including the Companies Act.
2. How does share registry services work?
Share registrar services should generally include guiding companies through their IPOs, executing shareholder meetings, preparing proxy summary reports, providing distribution support.
Our experience has shown us that no single share registry solution fits all types of businesses. Because of that we always help our clients create bespoke solutions to help their unique situations.
3. What services does a share registrar offer?
While services will vary from registrar to registrar, below are some of the more typical services you can expect to find:
- IPO analysis and guidance
- Helping execute traditional, hybrid or virtual AGMs
- Running proxy votes and providing proxy summary reports
- Maintenance of registers, processing transfers, safe keeping of seals and issuing share certificates
- Support in all corporate actions like dividend distribution, placement, mergers & acquisition, rights issue, cash offers etc
- Shareholder communication
4. Why do I need a share registrar?
Publicly listed and privately-owned companies are required to keep an accurate record of their shareholders and the shares they own by law. The company must manage this data in the form of a register or listing. So, share registrars are hired to manage and maintain this register, thus reducing the strain on clients’ internal resources. This up-to-date register becomes a value-added tool for shareholder communications – to invite them for AGMs, to pay out dividends etc.
5. When should I engage a share registrar in my initial public offering (IPO)?
A share registrar should be engaged before lodgement of preliminary prospectus for Mainboard listings and before lodgement of preliminary offer documents for Catalist listings.
A share registrar being familiar with the IPO process will piece together the many important pieces and considerations in preparing your company for IPO.
6. How is an annual general meeting (AGM) conducted?
An Annual General Meeting (AGM) is a mandatory yearly meeting that all Singapore companies need to hold to update their shareholders on the company’s business health. The company will present the financial statements to the shareholders, and shareholders are then given the opportunity to raise queries on the company’s financial performance. Shareholders get to vote at an AGM and make important decisions for the company such as the appointment of a director, or the removal of a director. AGMs can be run physically, where shareholders attend a physical venue or virtually through a live stream.
7. Do I need a vendor to run my annual general meeting (AGM)?
While it is possible to run your own annual general meeting, it can be costly and cumbersome, which is why most businesses choose to hire a vendor.
A vendor will provide companies with a fast, seamless and secure service. They will provide external technical support during and before the meeting ensuring that any technical issues can be resolved promptly.
8. How can BoardRoom help in share registry services?
BoardRoom is APAC’s market leader in share registry services. We understand that every business is different and will require a tailored solution. If your business needs a vendor to help with IPO’s, running proxy votes, executive shareholder meetings, and more, then reach out to us today. We have a team of client service managers that will guide you through what works best for you.