A trusted company secretary service provider
BoardRoom does more than just get your business off the ground. We are also committed to seeing it grow and thrive.
From incorporating your new company to keeping you compliant with evolving regulations under the Department of Planning and Investment and the Tax Department, we offer a full suite of corporate secretarial services and governance advisory solutions.
With over 50 years of experience, we have become one of the most trusted providers of company secretarial services across the Asia-Pacific region.
Our team of seasoned professionals can support companies of all sizes in managing their compliance requirements locally in Vietnam and in other key international markets.
Local, regional, and global expertise
A company secretary with deep knowledge of Vietnam’s regulatory environment is invaluable to your company. Equally important is an understanding of cross-border compliance frameworks, cultural nuances, and business expectations across Southeast Asia.
If your business operates beyond Vietnam, you need a company secretary services provider who is familiar with international legal obligations and can work alongside your legal and compliance advisors.
Our corporate secretarial services team combines in-depth Vietnam market expertise with regional and global know-how. We help you manage complexities, such as licensing foreign investment procedures, currency regulations, and governance reporting, seamlessly across borders.
Our corporate secretarial services
Whether you are a new startup, a growing private company, a public enterprise, or a multinational firm expanding into Vietnam, we can cover all your company secretary services and corporate governance advisory needs.
We help your company to comply with local Singapore requirements through a full suite of corporate secretarial services.
We can help with:
- Advising on and applying for employment and permanent residency
- Providing nominee director services
- Providing an authorised representative (for foreign companies)
- Providing a named company secretary
- Providing a local registered office or correspondence address
- Incorporating private limited and public companies in accordance with the Singapore Companies Act
- Registering foreign companies in other Asia-Pacific regions such as Hong Kong, China, Malaysia and Australia
Stay compliant with evolving business regulations in Vietnam and across the Asia-Pacific region.
We can help with:
- Preparing and lodging annual filings with the Tax Department and Department of Planning and Investment
- Maintaining statutory registers, shareholder records, and board minutes
- Reporting corporate structure changes and other statutory updates to Vietnamese authorities
- Preparing board and shareholder resolutions
- Organizing board and shareholder meetings and recording minutes
- Preparing and reviewing corporate governance reports in accordance with Vietnam’s Law on Enterprises and relevant decrees
- Supporting your compliance with listing requirements for the Hanoi or Ho Chi Minh Stock Exchange
We provide a comprehensive range of end-to-end corporate governance advisory solutions tailored for listed and private companies in Vietnam.
We can help with:
- Performing gap analysis of your governance framework in line with Vietnam’s corporate regulations
- Drafting board charters and terms of reference for board committees
- Reviewing your company’s corporate governance report for compliance with local listing rules
- Drafting internal policies, including those on insider trading, board diversity, whistleblower protection, investor relations, ethics, and sustainability
- Recommending board restructuring aligned with Vietnam’s corporate governance expectations
- Conducting annual board and director performance evaluations
Shutting down a business in Vietnam can be complex, but we’re here to guide you every step of the way.
We can help with:
- Deregistering a company through the DPI
- Striking off local or foreign-invested companies
- Conducting a member’s voluntary liquidation
- Managing complete winding-up procedures in compliance with Vietnamese law
We also offer ad-hoc secretarial services tailored to your business needs.
These include:
- Acting as process agents
- Offering Know Your Clients (KYC) reviews and regulatory compliance checks
Frequently Asked Questions (FAQs)
1. What are corporate secretarial services?
Corporate secretarial services refer to a wide range of business functions that ensure your company remains compliant with Vietnam’s Law on Enterprises and other relevant regulations. This includes company incorporation, regulatory filings, board resolution drafting, and ongoing monitoring.
2. Are companies incorporated in Vietnam required to appoint a company secretary?
Vietnamese law does not formally require the appointment of a company secretary as a statutory role. However, the responsibilities typically assigned to a company secretary, such as maintaining records, filing changes, and ensuring compliance, still apply and must be fulfilled in accordance with the Law on Enterprises and relevant decrees. Many companies choose to partner with a professional company secretary services provider to meet these obligations accurately.
You can refer to Vietnam’s National Business Registration Portal for official guidelines on company setup, governance obligations, and reporting requirements.
3. Why should I outsource company secretarial services?
Most businesses in Vietnam don’t require a full-time in-house secretary. Outsourcing your secretarial responsibilities to a qualified services partner like BoardRoom gives you access to deep expertise without the burden of recruitment and training, helping you stay compliant and agile.
4. How do I incorporate a company in Vietnam?
Setting up a company in Vietnam involves several legal steps, such as:
- Choosing a company name
- Determining business activities
- Appointing legal representatives
- Defining charter capital
- Registering the head office address
- Drafting the company charter
- Filing with the Department of Planning and Investment
For ease and accuracy, many companies choose to outsource business incorporation to a corporate secretarial services provider like BoardRoom.
5. How do I close a company in Vietnam?
In Vietnam, closing a company typically involves a formal dissolution process or administrative termination of business registration through the local Department of Planning and Investment. Once completed, the company’s legal status is updated in the National Business Registration System. Our team can guide you through the winding-up process to ensure full compliance.
6. How can foreigners start a business in Vietnam?
Foreigners can open businesses in Vietnam but must adhere to specific requirements under the Law on Investment. This includes registering with the Department of Planning and Investment, appointing a legal representative, and obtaining necessary licenses. Many foreign investors choose to work with a company secretarial partner like BoardRoom to ensure compliance and efficiency.
7. What is the role of a company secretary?
In Vietnam, the role of a company secretary — while not legally required — is vital to good corporate governance and compliance. Key responsibilities include:
- Maintaining corporate records and statutory books
- Filing regulatory documents on time
- Organizing board and shareholder meetings
- Drafting meeting minutes and resolutions
- Ensuring compliance with the Law on Enterprises and related regulations
8. Why is BoardRoom the preferred partner for corporate secretarial services?
BoardRoom’s professional corporate secretarial services help alleviate your administrative burden, allowing you to focus on managing and growing your business. By working closely with your legal, accounting, or compliance advisors, our experienced team delivers sound, practical guidance to ensure your company stays on top of its statutory obligations, especially during setup and early-stage operations in Vietnam.
As BoardRoom expands, we bring streamlined processes, technology-enabled support, and a proven regional track record, ensuring secretarial services are handled quickly, efficiently, and in compliance with local laws.
If you would like to incorporate a company or need more information about company secretary services, feel free to get in touch with us.
9. What is corporate governance?
Corporate governance is the system by which companies are directed and controlled. It encompasses the rules, practices, and processes that guide decision-making, ensure accountability, and promote transparency within an organization.
In Vietnam, strong corporate governance includes compliance with the Law on Enterprises, securities regulations issued by the State Securities Commission (SSC), and — for listed companies — governance requirements under the Hanoi or Ho Chi Minh Stock Exchanges.
10. Does BoardRoom provide corporate governance advisory and assessment services?
Yes, BoardRoom offers a range of corporate governance advisory services that align with Vietnam’s evolving regulatory landscape. From evaluating your internal governance frameworks to supporting public companies in meeting local stock exchange requirements, we provide guidance designed to enhance oversight and accountability.
These services can be integrated with our company secretarial services and broader compliance solutions to help your organization build resilience and long-term value.