Assistant, Corporate Secretarial

Job Responsibilities
  • Assisting CS colleagues to perform corporate secretarial works
  • Perform AML check
  • Conduct company searches, name searches and land searches
  • Arrange mail forwarding by email or by post to clients
  • Arrange CR and IRD filing
  • Arrange certification of the documents
  • Arrange payment of business registration fees for clients
  • Arrange statutory review for auditors
  • Update Saleforce
  • Manage the statutory records and internal sec files (including but not limited to create new file, minutes/returns filing, indexing)
  • Master filing re: original CI, BR, I/T & B/S notes & share cert. etc.
  • Order company kit, chops or seals for clients
  • ViewPoint information update
  • Prepare internal forms
  • Keep control the chops/seals in and out records
  • Manage offsite documents deposit or retrieval
  • Arrange and follow-up local /overseas couriers & posts
  • Assist department head/CS Managers on ad-hoc assignments
  • Back up receptionist duty if required
Job Requirements
  • 1 year in administration field
  • Diploma or above
  • Independent
  • Responsible
  • Organised