E-POLLING SYSTEM & POLL VOTING SERVICES

We’re Leading the Charge on Unparalleled Poll Voting Experience Through Innovation

BoardRoom’s exclusive, fully integrated and purpose-built registry platform is the cornerstone of our meeting services. This easy-to-use poll voting system allows for unparalleled flexibility when it comes to running polls for your business. Despite concerns about privacy and security of e-polling systems, we have taken a number of steps to ensure your data remains encrypted and secure.

E-polling systems are perfect for when you want to modernise your company or get rid of archaic and cumbersome paper-based polling systems. Electronic poll voting services make it far more convenient for people to vote in and will therefore typically have a higher and more representative vote count. They also help to speed up the counting process and can greatly reduce operating costs when compared to traditional paper-based polling methods. On top of this, our e-polling system will also open up the voting experience to those with disabilities and who cannot attend a polling ballot easily.

BoardRoom is proud to count this towards our success of becoming Singapore’s leading provider of share registry services to SGX Mainboard and Catalist companies.

01Allow us to help you sort through:

  • Hand-held poll-voting system that can be used in multiple sites
  • Highly customisable system to meet your every needs
  • Optimised for extra encryption and security, the poll-voting system is constantly developed for more emerging technological solutions
  • Our E-Polling system allows for real-time data monitoring and increases in shareholder engagement
  • Flexible solutions for Physical, Hybrid or Virtual AGMs / EGMs

No matter your questions or concerns, our team of specialists are here to help. Send us a message and we will get back to you as soon as possible or directly send us an enquiry if you are ready to integrate our poll voting services into your business structure. Take your business to the next level with us today.

Why Choose BoardRoom?

BoardRoom takes businesses further, faster, at all stages

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Get in touch with our share registry e-polling experts today!

YOUR POINT OF CONTACT

Jason U

Associate Director of Share Registry Services (Singapore) & Employee Plan (Asia)

Frequently Asked Questions (FAQs)

1. How do you host a virtual AGM?

BoardRoom is APAC’s market leader in share registry services. We understand that every business is different and will require a tailored solution. If your business needs a vendor to help with IPO’s, running proxy votes, executive shareholder meetings, and more, then . We have a team of client service managers that will guide you through what works best for you.

2. What are the benefits of e-polling?

E-polling has many benefits. Here are some of the most common:

  • Highly secure
  • Accessible to a wider audience
  • Instant results
  • Seamless integration with any proxy voting
  • The voting process is auditable (if needed)
  • More efficient
  • More reliable technology
  • Most businesses report increased levels of participation
  • Live display of resolution results
  • Ability to add additional motions / resolutions on the fly, if required
  • Reduce your environmental impact by foregoing paper poll cards
  • Voting can be opened days, weeks or even months in advance of the meeting to allow shareholders the maximum amount of time to cast their votes

3. How secure is e-polling?

The security of e-polling will vary based on the provider that you select.

A secure AGM provider will give your attendees unique usernames and passwords, as well as an authenticated login. This ensures that every vote counts and that no unauthorized users can compromise the proceedings.

Here at BoardRoom, cybersecurity is of the utmost importance. Our software features overlap of security layers which help to make the e-polling process as secure as possible.

4. How do you verify shareholder details in a virtual AGM?

This process of shareholder verification will vary depending on the provider that you select. Typically, members are given access to unique credentials so they can securely authenticate into the AGM, often provided by the Issuer through the Notice of Meeting, or at the point that a shareholder registers to attend the AGM.

Our BoardRoom software is highly secure, with protocols in place to ensure that shareholder details are verified, and that the voting is both private and auditable.

5. Is it costly to host a virtual AGM?

There are many factors which influence the cost of a virtual AGM. Of course, there is a cost for the technology platform that you use to host the meeting, and for a webcasting partner. However, there are also considerable savings to be made as most virtual meetings are conducted from company offices, rather than needing to hiring a venue, and logistical / travel costs are also significantly reduced.

However, while hosting a virtual AGM can be costly, it provides immense value to companies looking to modernize their annual shareholder meetings. Not only is it important to adapt to today’s ever-changing landscape, but virtual AGMs have also proven to increase participation and members’ experience in the past. Our clients have commended our virtual AGM’s for their ease of use, high attendance, and high engagement numbers.

6. How can BoardRoom help in polling services?

BoardRoom offers a variety of polling services tailored to meet your needs. From manual polling to e-polling, BoardRoom will assess your needs and advise on the most suitable option based on factors like budget and shareholder size to fit your business needs.