Professional company formation support
Setting up a company in Malaysia is an important milestone for any growing business. However, numerous tasks and regulatory requirements are involved in the formation and incorporation of a company, making it challenging to accomplish without professional assistance.
At BoardRoom, we take the stress out of incorporating or setting up a company in Malaysia by handling the entire process for you. Our expert team has intimate knowledge of the local business landscape, ensuring you will receive quality, tailored advice at every step.
We guarantee your new entity will be fully compliant with local rules and regulations. Being a full-service firm, BoardRoom can also guide you on the best company structure to adopt to take advantage of tax breaks and growth opportunities, so you can minimise the cost of incorporating a company and devote your time to establishing a solid presence in the region.
Why incorporate a company in Malaysia?
A high-growth country, Malaysia presents many valuable business opportunities for ambitious leaders and aspiring business owners – especially those looking to expand throughout the Asia-Pacific (APAC) region.
Reasons for setting up a company in Malaysia:
- Entities in major industries can be 100% foreign-owned.
- English is widely spoken in corporate settings, making it easier for foreigners to run a business.
- The eligibility requirements for incorporation are minimal for foreign investors.
- Foreign investors enjoy a low corporate tax rate (companies with paid-up capital less than RM 2.5 million are taxed 17% for the first RM 600,000 and 24% for anything thereafter).
- The Malaysian government introduces a series of tax exemptions yearly, which can be beneficial, depending on the nature of your business.
- There is strong government support for foreign investment, with a range of attractive policies in place to support businesses.
We carefully tailor our advice and company incorporation services during the Malaysia company setup process to ensure your new entity maximises every benefit available and reduces the cost of incorporating a company.
Steps to incorporate a company in Malaysia
To successfully register a company in Malaysia, you will need to complete several steps in accordance with the Malaysian Companies Act. BoardRoom’s incorporation team can assist with all of the steps below:
- Apply to the Companies Commission of Malaysia – Suruhanjaya Syarikat Malaysia (SSM) with your proposed company name, proposed company type, proposed business type, registered business address, details of directors, declaration of compliance forms, prescribed fees, and other relevant information
- Get approval from CCM to reserve your company name
- Prepare and submit all necessary registration documents for the application
- Document signing by directors, shareholders, and beneficial owners
- The Company proceeds to the incorporation stage with CCM
- Certificate of Incorporation is issued by CCM
- Appoint a company secretary within 30 days of business incorporation
BoardRoom Malaysia’s company formation services
The incorporation process for setting up a company in Malaysia differs depending on your business type.
The most common business entities for overseas investors are private limited companies (known as Sendirian Berhad, or Sdn Bhd), foreign branches and representative offices. Our teams have a wealth of experience with these company types, but are also adept at setting up not-for-profit organisations and companies limited by guarantee.
Whatever your business goals are, our incorporation specialists are ready to help.
We will advise and help you choose the best business structure for your situation.
Key considerations for choosing a business type include:
- Your purpose for doing business (e.g., if you wish to freely carry out trading activities, a private limited company allows you to do this)
- Tax implications and incentives (e.g., SST obligations and exemptions)
- The cost of incorporating a company of each type, each business type has its own compliance requirements and tax structures that will impact you in the long run
- Whether you need easy access to capital funding
- The number and complexity of associated compliance requirements
- Eligibility requirements for incorporation (e.g., formation of a private limited company requires one resident director, one shareholder and a qualified company secretary)
- Financial security (e.g., private limited companies have limited liability, meaning personal assets are not put at risk should the business fail)
- How long you intend to do business for (e.g., approval for a private limited company is perpetual, whereas approval for a representative office is limited to two years)
When setting up a company in Malaysia, there are specific steps you must take in line with the Malaysian Companies Act. Our incorporation team is well-versed in the local legislation, so your company will be up and running with minimal delay.
For new private limited companies, we can help you:
- Apply to SSM for the use of your proposed company name;
- Respond to queries from SSM, if received;
- Receive approval from SSM for the reservation of the company name, which is held for 30 days from the approval date;
- Submit application documents for registration of the company, including preparing photocopies and director/shareholder details;
- Handle any queries from SSM, if received;
- Receive approval from SSM;
- Obtain a Notice of Registration, if required.
We can also help you:
- Apply for necessary permits, licenses and certificates;
- Adopt a company constitution and corporate governance framework;
- Appoint a director and company secretary.
The maximum time it takes to form an entity in Malaysia is usually about two weeks, barring any queries from the CCM and documentation delays.
If you are establishing a representative office, we can help you obtain swift incorporation approval through MIDA.
After the formation and incorporation of your company, you must comply with regulatory requirements pertaining to its operation. Your obligations under the Malaysian Companies Act can be challenging to interpret, which is where the advice of an expert can be invaluable.
We can help you:
- Open a corporate bank account (including the preparation of certified true copies of documents)
- Fill annual returns, financial statements and other documents in a timely manner to avoid penalties from the CCM
- Lodge changes to the statutory record with the CCM within the stipulated time frame
Our close working relationships with local financial institutions and extensive experience in document preparation enable us to act as an effective conduit between your business and your bank.
CLIENT TESTIMONIALS
YOUR POINT OF CONTACT
Samantha Tai
Managing Director Asia, Corporate Secretarial
Frequently Asked Questions (FAQs)
1. How do I incorporate and register a company in Malaysia?
Setting up a company in Malaysia can be a simple or complex task, depending on the structure of your company and whether you get professional assistance along the way.
Some of the things you must do when incorporating and registering a business in Malaysia include:
- Choosing the company type, name, business activities and structure
- Appointing a director and company secretary
- Minimum paid-up capital of RM1 only
- Minimum of one director who is at least 18 years of age and residing in Malaysia
- Open a company bank account
- Obtain all necessary permits, licenses, and certifications
- Adopt a company constitution
Many of these tasks can be time consuming and troublesome, especially when you have a business to get off the ground. Working with professionals like BoardRoom will take care of the registration so that you can devote your time to strategic planning, marketing, operations and financing.
2. How much does it cost to set up a company in Malaysia?
The cost of setting up a company in Malaysia will depend on the type of business you intend to run, and how many additional matters you need to consider. The Companies Commission of Malaysia (SSM) has a table of fees that can be found here. There may be other fees to consider when setting up a company in Malaysia, such as professional services like company secretaries, relocation visas and more.
Get in touch with BoardRoom’s incorporation experts for a full array of services and more information regarding your specific case.Our specialists will help you understand the fees involved in Malaysian company setup.
3. How long does it take to incorporate a company in Malaysia?
The company registration process in Malaysia takes between 5 and 10 working days, but this can be impacted by a few different factors, including:
- Choosing your company name
- Registering your company name with the Companies Commission of Malaysia (SSM)
- Opening a corporate bank account in Malaysia
BoardRoom has a team of experts who are well-versed in the processes and procedures of setting up and incorporating companies of all sizes in Malaysia. Working with Boardroom will help you circumvent many issues and help you start your business off strong.
4. Can a foreigner set up a company in Malaysia?
Yes, foreigners can set up a company in Malaysia however the Companies Commission of Malaysia (SSM) dictates that foreigners can only set up a Private Limited by Shares company – in Malaysia, this is known as Sendirian Berhad (Sdn Bhd).
5. What are company incorporation services?
Company incorporation services grant your organisation access to a team of professionals that can alleviate the stresses of registering and setting up your business. This assistance can effectively reduce the time and effort required to set up your company, as well as provide expert advice and guidance on how to successfully incorporate your business in the quickest, most compliant way possible.
6. Why choose BoardRoom as your preferred company incorporation services provider?
Setting up a company in Malaysia can be a challenging and time-consuming process. BoardRoom’s team of company registration specialists can help you navigate through these problems with ease and ensure your business formation procedure is convenient and seamless. BoardRoom has in-depth knowledge of incorporating companies in Malaysia that abide by the country’s legal and regulatory requirements. Our proven track record includes assisting and advising many Fortune 500 multinational corporations as well as publicly listed and privately owned enterprises.
For more information regarding BoardRoom’s company formation and registration services in Malaysia, feel free to get in touch with us.