Business Article
AGM Season 2026 in Malaysia: Insights and Trends From BoardRoom’s Meeting Data
As the number one share registrar in Singapore and Malaysia by market capitalisation, BoardRoom’s share registry team ran 187 annual general meetings (AGMs) and extraordinary general meetings (EGMs) in Malaysia between January and June 2026. This represented around one in four of the 785 general meetings held across the market during the period.
A Malaysian public company must hold its AGM within six months of its financial year end under section 340 of the Companies Act 2016, so issuers with a 31 December year end meet by 30 June. This makes May and June the busiest months of the Malaysian AGM season.
Since 1 March 2025, companies listed on Bursa Malaysia have also been required to hold general meetings at a physical venue in Malaysia, with or without remote participation. This ended the use of fully virtual meetings for listed issuers.
Key takeaways
- 187meetings ran in January to June 2026, up 5% on the same period of 2025. May and June accounted for 74% of these meetings.
- +40%rise in total attendance, to 89,034. Hybrid meetings increased 38%, while virtual meetings fell 90%.
- 40,369proxy forms and notices of change processed, up 24%.
- 32%of meetings lasted under an hour, up from 21%, while 93% of meetings provided refreshments.
AGM Malaysia 2026: Meeting Volume and Timing
BoardRoom Share Registrars ran 187 AGMs and EGMs in Malaysia between January and June 2026, 5% more than in the same period of 2025.
Across the Malaysian market, 785 general meetings were held over the six months, 1.3% more than in 2025.
May and June carried the season. June alone accounted for 48% of the meetings held across Malaysia and 41% of BoardRoom’s meetings. Together, May and June accounted for 74% of BoardRoom’s meetings.
BoardRoom meetings by month, 2026 (Total of 187 meetings)
| Month | Malaysia market 2025 | Malaysia market 2026 | BoardRoom 2025 | BoardRoom 2026 |
|---|---|---|---|---|
| January | 55 | 36 | 11 | 8 |
| February | 56 | 39 | 10 | 14 |
| March | 33 | 57 | 5 | 4 |
| April | 60 | 53 | 21 | 22 |
| May | 268 | 225 | 62 | 62 |
| June | 303 | 375 | 69 | 77 |
| Total | 775 | 785 | 178 | 187 |
AGMs made up the growth. BoardRoom ran 7% more AGMs than in 2025, while EGMs were broadly unchanged.
Across the market, AGMs increased 6%, while EGMs fell 19%.
Meeting Format: Hybrid Meetings Grow
With fully virtual meetings no longer open to listed issuers, physical meetings made up 90% of BoardRoom’s meetings.
Hybrid meetings rose 38%, while virtual meetings fell 90%. Across the wider market, hybrid meetings rose 14% and virtual meetings fell by more than 97%.
BoardRoom meetings by format
Most of the virtual meetings recorded in 2025 took place in January and February, before Bursa Malaysia’s physical-venue requirement took effect. BoardRoom’s one virtual meeting in 2026 was for an unlisted company, which the requirement does not cover.
| Format | BoardRoom 2025 | BoardRoom 2026 | Malaysia market 2025 | Malaysia market 2026 |
|---|---|---|---|---|
| Physical | 155 | 168 | 672 | 750 |
| Hybrid | 13 | 18 | 29 | 33 |
| Virtual | 10 | 1 | 74 | 2 |
| Total | 178 | 187 | 775 | 785 |
Attendance: Up 40%
Attendance at BoardRoom-run meetings rose 40% to 89,034 in the first half of 2026.
Hybrid meetings drove most of the increase. Attendance at hybrid meetings rose 102%, while physical attendance increased 5%. Average attendance per meeting rose 34%.
| Period | Physical | Hybrid | Virtual | Total |
|---|---|---|---|---|
| January to June 2025 | 38,733 | 23,842 | 862 | 63,437 |
| January to June 2026 | 40,816 | 48,214 | 4 | 89,034 |
| Change | +2,083 (+5%) | +24,372 (+102%) | −858 | +25,597 (+40%) |
Hybrid meetings accounted for 54% of total attendance while making up 10% of meetings.
Proxy Forms and Notices of Change
BoardRoom’s Malaysia meeting operations team processed 40,369 proxy forms and notices of change (NOCs) in the first half of 2026, up 24% on a year earlier.
Proxy forms increased 24%, while NOCs rose 28%.
April to June accounted for 86% of the total volume. May was the busiest month, with 40% of the total.
Proxy forms and NOCs processed by month (Total of 32,589 in 2025 and 40,369 in 2026)
Helpdesk Calls
BoardRoom’s shareholder helpdesk received 11,575 meeting-related calls in the first half of 2026, 29% fewer than in 2025.
Of these, 89% were answered. May was the busiest month, with 30% of calls received. The largest change occurred in February, when calls fell 79%.
| Period | Received | Answered | Abandoned |
|---|---|---|---|
| January to June 2025 | 16,290 | 14,619 | 1,926 |
| January to June 2026 | 11,575 | 10,299 | 1,272 |
Meeting Duration
Meetings got shorter: 32% of BoardRoom’s meetings finished in under an hour, up from 21% in 2025.
Meetings lasting more than three hours fell from 8% to 5% of the total, while one to two hours remained the most common length, at 48% of meetings.
Duration of BoardRoom meetings, 2026 (Total of 187 meetings)
| Duration | 2025 | 2026 | Change |
|---|---|---|---|
| Under 1 hour | 37 | 59 | +59% |
| 1 to 2 hours | 97 | 90 | −7% |
| 2 to 3 hours | 30 | 29 | −3% |
| Over 3 hours | 14 | 9 | −36% |
| Total | 178 | 187 | +5% |
Format drives length: 72% of hybrid meetings ran for more than two hours, compared with 15% of physical meetings. None of the hybrid meetings finished in under an hour.
Refreshments and Door Gifts
Refreshments were provided at most Malaysian meetings: 93% of BoardRoom’s meetings served them.
A door gift was also provided at 33% of all meetings. Only 3% provided neither refreshments nor a door gift, compared with 7% in 2025.
Provision at BoardRoom meetings, 2026 (Total of 187 meetings)
| Provision | 2025 | 2026 |
|---|---|---|
| Refreshments only | 101 (57%) | 113 (60%) |
| Door gift only | 7 (4%) | 7 (4%) |
| Refreshments and door gift | 58 (33%) | 61 (33%) |
| Neither | 12 (7%) | 6 (3%) |
| Total | 178 | 187 |
Key Considerations for the Next Season
- Plan early for JuneThe month accounted for 41% of BoardRoom’s meetings and 48% of all general meetings held across the Malaysian market.
- Prepare hybrid meetings for larger audiencesHybrid meetings drew 54% of all attendance from 10% of meetings, and most lasted more than two hours. Registration, streaming capacity, and question moderation should therefore be planned accordingly.
- Consider digital proxy lodgementProxy forms increased 24%, with 86% of them arriving between April and June. Shareholders registered on BoardRoom’s Smart Investor Portal (BSIP) can submit proxy forms online through its e-Proxy service at any time of day, which takes pressure off manual processing. The same portal takes online registration for remote participation and electronic voting (RPEV) at hybrid meetings.
BoardRoom’s team ran 187 general meetings in the first half of 2026, 10% of them hybrid. Issuers planning a hybrid meeting can refer to our guide to hybrid AGMs in Malaysia.
For insights into the Singapore AGM season, see BoardRoom’s companion report on AGM Season 2026 in Singapore.
About BoardRoom
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To discuss support for your next general meeting in Malaysia, contact BoardRoom.
Frequently Asked Questions
1. When must a Malaysian public company hold its AGM?
Within six months of its financial year end and within 15 months of its previous AGM, under section 340 of the Companies Act 2016. Companies with a 31 December year end therefore meet by 30 June, which is why May and June are the peak of the Malaysian season.
2. Can a company listed on Bursa Malaysia hold a fully virtual AGM?
No. Since 1 March 2025, listed issuers on the Main and ACE Markets must hold general meetings at a physical venue in Malaysia. They may add remote participation, making the meeting hybrid, provided remote shareholders can take part and vote on the same basis as those in the room.
3. What is the difference between an AGM and an EGM?
An annual general meeting is the statutory yearly meeting at which shareholders receive the financial statements, elect directors and approve routine resolutions. An extraordinary general meeting is any other general meeting, called when a decision cannot wait for the AGM, such as a major transaction.