Provide listed clients with a full spectrum of company secretarial, regulatory compliance and corporate governance services in compliance with the Listing Rules, Securities & Futures Ordinance, Companies Ordinance, Codes of Takeovers and Mergers and Share Buy-backs, etc
Organise and attend meetings of Shareholders, Directors as well as Audit, Remuneration and Nomination Committees and draft the relevant minutes
Draft / Peruse quarterly, interim and final results announcements, quarterly, interim reports and annual reports (including directors’, corporate governance and ESG reports) and circulars for general mandates to issue and repurchase shares and re-election of directors from the company secretary’s perspective
Draft / Peruse monthly returns on securities movements, disclosure of interests forms, next day disclosure returns, etc
Assist clients in dealing with their corporate activities, notifiable or connected transactions as well as other ad hoc projects such as placing, bonus share issue, consolidation/sub-division of shares, grant of share options, refreshment of mandate limit / establishment of share option scheme, change of company name / auditors, takeovers, restructuring, etc
Supervise a small team of professional staff
Requirements
Associate Member of HKICS
University educated. Higher Diploma with relevant studies in company secretarial programme and corporate governance will also be considered.
At least 15 years of solid experience gained in company secretarial field with at least 10 years company secretarial experience gained from professional firms or listed companies
Solid experience in handling HKEx Listed Companies is a must.
Fluency of English, Mandarin & Cantonese.
Self-motivated, detail-minded and ability to work independently and under pressure.
Team player with good inter-personal and communications skills.
Computer literate. Hands-on experience with Viewpoint and Chinese word-processing is an advantage.
As the Deputy Head of Corporate Secretarial Department (CSD) in performing different duties (e.g. managing the CSD and reviewing the documents drafted by clients or the corporate secretarial managers dealing with listed clients)
Contribute to the development and implementation of quality management strategies and plans (including resources, systems, timescales and financials)
Provide excellent client service ensuring that clients receive prompt responses to requests and queries
Handle independently the company secretarial and corporate governance matters for primarily listed clients
Establish a succession plan for the CSD to cope with the envisaged expansion of the CSD
Meet the target growth of the CSD in collaboration with the Business Development Department
Maintain good client relationship in order to assess customer satisfaction for possible improvements and identify possible expansion of services
Meet prospective clients and prepare fee proposals, including follow-through until the job is accepted or rejected
Job Requirements
Good academic qualifications and a qualified company secretary under the Hong Kong Listing Rules
At least 15 years of corporate secretarial experience gained from working in both listed and private companies, in particular having extensive exposure to a variety of corporate transactions
Experience in working in professional or legal firms providing company secretarial, corporate governance and regulatory compliance services to clients is an advantage;
Passionate in delivering prompt, high-quality and value added services
Skills in leading a team of professionals and also being a good team player
Excellent English and Chinese communication skills (including fluent Putonghua)
Well-versed in Hong Kong Companies Ordinance, Listing Rules, Securities and Futures Ordinance, Codes of Takeovers and Mergers and Share Buy-Backs, etc
Leads competitive market research to establish pay practices and pay bands that help to recruit and retain superior staff.
On boarding and Off Boarding
Ensure we always have an updated folder on all HR policy & procedures.
Security of all Personnel files on our server.
Performance appraisals
Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
Partners with management to communicate Human Resources policies, procedures, programs, and laws.
Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation. Conducts periodic surveys to measure employee satisfaction and employee engagement.
Coaches and trains managers in their communication, feedback, recognition, and interaction responsibilities with the employees who report to them. Makes certain that the managers know how to successfully, ethically, honestly, and legally communicate with employees.
Conducts investigations when employee complaints or concerns are brought forth.
HR Business Partnering
HR Analytics and Metrics
Manage general central administration and ad-hoc projects
Oversee day to day activities to ensure smooth operations of central administration
Act as first point of contact for different business manager regarding central administration
Job Requirements
To quality/ thrive in this role, the ideal candidate will be degree qualified with at least ten years of progressive leadership experience in Human Resources and Administration positions.
Candidate should have regional HR work exposure to make an impact to the organisation.
Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred. Active affiliation with appropriate Human Resources networks and organizations and ongoing community involvement, preferred.
He/she must be well versed in Hong Kong Labour Laws, able to multi task, confident, meticulous, and have excellent communication skills in managing all stakeholders, including senior management.
Assist the Head of Share Registry (“SR”) to supervise the SR Unit in Hong Kong.
Ensure the accuracy and quality of the daily services delivered to the clients and their investors, including Initial Public Offerings (“IPO”), Corporate Actions and SR routine services.
Participate in the Uncertificated Securities Market (“USM”) development and work with all stakeholders to ensure SR services can be smoothly transited to the USM regime.
Ensure commitments to clients are followed up in a timely manner and establish measures to assess customer satisfaction for possible improvement(s)
Work together with other internal stakeholders cutting across various departments to leverage on synergies and business expansion possibilities.
Assess and approve the recommendations for improvements to current policies, procedures, processes and client servicing arrangements for a smooth workflow that is relevant to the current business environment and regulatory practices, for both the local and regional offices.
Ensure fee schedule(s) are updated and reflective of pricing in the current business environment.
Oversee clients’ billing and collections are timely and accurate.
Set agenda for Managers’ meetings and follow up on assigned actionable items.
Ensure compliance with share registry-related laws, rules, regulations, codes and guidelines.
Oversee the operations of the trustee services in related to the SR services.
Provide strategic advice on SR business to the management.
Responsible to identify, train and develop a successor / right hand person.
Requirements
Minimum of 15 years of working experience. With 8-10 share registry-related experience.
Extensive Hong Kong share registry knowledge/ experience.
Strong knowledge of the share registry-related laws, rules, regulations, codes and guidelines.
Methodical, meticulous and a keen eye for details.
Ability to multi-task under pressure to meet deadlines.
Strong team leader with a willingness to share knowledge.
Excellent customer service skill.
Strong leadership skills.
Excellent verbal and written communication skills.
Provide excellent customer service ensuring clients receive prompt response(s) to requests and queries.
Develop an in depth knowledge of the client, their industry and key contacts.
Call on key clients after events such as AGMs, EGMs, IPO’s, rights issues and other corporate action, in order to assess customer satisfaction for possible improvements.
Ensure commitments to clients are followed up in a timely manner.
Ensure all communication with clients outlining agreed action steps, responsibilities and deadlines are backed up by e-mails and that all e-mails are filed in a specific client folder for future reference.
Required to invest time into training Managers to enable them to carry out their role effectively and efficiently.
Required to identify and develop a successor / right hand person.
Identify and recommend improvements to current policies & procedures (P&Ps), processes and client servicing arrangements in line with current business and regulatory practices.
Responsible for clients’ billing and collection in a timely and accurate manner.
Work with Finance to follow up on outstanding and doubtful debts and report/ update Director (D) / Associate Director (A.D) accordingly.
Ensure that the billing sheets are updated with current price changes and such changes are communicated to Managers and Assistant Managers.
To add value at Managers’ meetings and assist D / A.D in following up actionable items assigned in a timely manner.
Required to confidently utilize and operate the Share Registration (SR) system(s).
Ensure compliance with SR manual, P&Ps, audit processes and the relevant company acts.
Ensure that clients’ information in the Intranet is accurate and updated in a timely fashion and that all relevant parties in the business are informed of such changes.
Take responsibility for various departmental functions in direct relation to IT systems, recruitment, training and administrative duties.
Provide leave cover for Director / Associate Director.
Requirements
Excellent customer service skills.
Excellent verbal and written communication skills.
Strong organisational skills.
Good problem solving skills.
An extensive knowledge of SGX listing rules, CDP procedures and guidelines,
Good knowledge of the relevant sections of Company acts for local and off-shore incorporated companies.
Pays attention to details.
Advanced knowledge of Excel and Word.
Ability to multi-task under pressure to meet deadlines.
Team Player with a willingness to share knowledge.
Provide excellent customer service ensuring clients receive prompt response to requests and queries.
Develop an in-depth knowledge of the client, their industry and key contacts.
Assist Senior Manager (S.M) in calling on key clients after events such as AGMs, EGMs, IPO’s, rights issues and other corporate action, in order to assess customer satisfaction for possible improvements.
Make recommendations for improvements.
Assist S.M in ensuring that commitments to clients are followed up in a timely manner and that the client is satisfied.
Required to invest time into training Assistant Managers to enable them to carry out their role effectively and efficiently.
Required to identify and develop a successor / right hand person.
Assist S.M in identifying and recommend improvements to current policies & procedures (P&Ps), processes and client servicing arrangements in line with current business and regulatory practices.
Assist S.M in clients’ billing and collections are timely and accurate and to assist in following up on outstanding and doubtful debts.
Required to confidently utilize and operate the Share Registration (SR) system(s).
Ensure compliance with SR manual, P&Ps, audit processes and the relevant company acts.
Update client’s information in the Intranet in an accurate manner and assist S.M in communicating to all relevant parties regarding such changes.
Provide leave cover for S.M by way of managing S.M’s client portfolios and duties (where possible).
Job Requirements
Strong customer service skills.
Good verbal and written communication skills.
Good organisational and problem-solving skills.
Advanced knowledge of Excel and Word.
Ability to multi-task and work under pressure to meet tight deadlines.
Keen team player with a willingness to share knowledge.
Good knowledge of SGX listing rules, CDP procedures and guidelines.
Sound knowledge of the relevant sections of Company acts for local and offshore incorporated companies.
Minimum 5 years relevant working experience.
Diploma from a reputable educational institution OR General Degree
Devise, plan and execute the strategic activities around all Hong Kong services, including strategic marketing, pricing, client strategies and business development plan.
Ensure that the highest level of customer support is provided at all times with a focus for optimum customer satisfaction.
Requirements
Minimum 15 years’ in marketing, business development experience
Experience in the Accounting, Business Outsourcing or Payroll related industry is an added advantage
Bachelor degree in Accounting, Business, Marketing or related field
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