• Perform daily reconciliations of application and withdrawal of accounts
• Investigate and resolve reconciliation discrepancies promptly
• Ensure accurate reporting of reconciliations on a daily, monthly and quarterly basis
• Maintain and update reconciliation procedures and documentation
• Collaborate on internal teams and ensure seamless reconciliation processes
• Escalate unresolved issues or discrepancies to the Unlisted Team Leader.
• Support the team in meeting deadlines, particularly during the end of the month and end of the year quarterly cycles.
• Assist with ad hoc reconciliation tasks as directed by the Unlisted Team Leader

• Basic to intermediate excel skills (e.g., formulas, pivot tables).
• Prior experience in finance or reconciliation preferred but not essential
• Understanding of financial transactions and reconciliation principles.
• Demonstrates accountability and ownership of tasks
• Maintains a collaborative and respectful approach with colleagues
• Open to feedback and continuous improvement
• Ability to work under pressure and meet deadlines.
• Accountability and ability to prioritise work.
• Can ensure accuracy in high volume transactional environments.

Willing to work under Australia working hours and follow Australia public holidays.

Function – Specific Activity

AML/CFT and ABAC

• Ensure the Company’s policies and processes are kept up to date with relevant laws, regulations and guidelines in relation to AML/CFT, Know Your Customer (KYC) and ABAC, including overseeing and implementing appropriate compliance programmes.
• Develop or enhance compliance policies, manuals, procedures, systems and control mechanisms in line with regulations and best practices, ensure that the policies are communicated with all employees in the Company.
• Ensure proactive and timely identification, assessment, advice and dissemination of evolving regulatory change/practices throughout the Company across the region (with a focus on Malaysia).
• Maintain appropriate relationships with relevant regulators, authorities and independent auditors and liaise with them on audits, reporting and implementation of corrective measures.
• Oversee the completion and submission of Data & Compliance Reports to BNM.
• Conduct regular Institutional Money Laundering/Terrorism Financing Risk Assessments and Corruption Risk Assessments.
• Conduct internal compliance reviews on the AML/CFT and ABAC compliance programmes to identify gaps against regulations and internal policies and recommend or implement corrective measures.
• Establish, enforce and maintain effective processes (including training and development of appropriate supporting tools) to ensure that compliance policies, procedures and standards are effectively implemented across the Company.
• Perform management reporting to the Board, Senior Management and Group Director, Legal & Compliance on compliance risks and issues.
• Provides regulatory advisory on compliance-related matters to business units or member offices.
• Undertake investigations on suspicious transactions/activities escalated to Compliance and submit STRs to BNM where necessary. Provide guidance to stakeholders concerned in regard to any follow-up actions and monitor the closure of such actions.
• Review and provide comments on ABAC-related matters in relation to client policies, agreements, contracts, questionnaires etc.
• Prepare training materials and provide trainings to the Board, Senior Management, new and existing employees on the Company’s policies and compliance programmes.

Beneficial Ownership reporting

• Provide advisory to business units in relation to the Companies Commission of Malaysia’s (CCM) Guideline for The Reporting Framework for Beneficial Ownership of Legal Persons.
• Provide guidance to the business units on BNM and the CCM’s respective Beneficial Ownership requirements.
• Assist business units with matters relating to the disclosure of the Company’s shareholding/Beneficial Ownership information to regulators/external parties.

Risk Management

• Support Group Risk on all Risk Management matters including manage Incident Reporting and Risk Register on the firm’s Risk Management platform.
• Support Group Risk on Group Insurance, Personal Protection and Business Continuity Management.

People Management Activity

• Liaise with Regulators
• Liaise with Internal and External Auditors
• Liaise with Management
• Liaise with Business Units
• Report to Group Director, Legal & Compliance

Education & Experience

• Degree in law, business, finance or compliance related disciplines.
• Certification/Licensing Requirements: AML/CFT certification e.g. International Compliance Association’s Advanced Certification in AML/CFT or the Certified Anti-Money Laundering Specialist Certification is an advantage.
• Minimum 8 years of relevant experience within the Management Advisory/ Financial Services/ Investment industries.
• Sound understanding of compliance, with experience preferably gained from accounting, corporate secretarial, management services, banking/ financial services and shared services firms.
• Experience in background check such as AML/CFT screening, KYC/CDD.
• Experience in performing Risk Assessment.
• Experience in Risk Management is preferred.

Preferred Skills & Attributes

• Ability to master a large volume of details and facts, set priorities and be persuasive in senior level discussions.
• Good interpersonal, influencing and networking skills
• Ability to work independently as well as good team player
• Knowledge of Microsoft Office such as Excel, Word and PowerPoint
• Ability to multi-task and stay focused on the big picture while addressing daily issues
• Ability to identify problems and issues and apply problem solving skills to provide solutions
• Ability to prioritize work and meet deadlines

• Be the critical link between the business operational needs and IT development resources.
• Facilitating workshops with stakeholders and business representatives in a collaborative manner to drive out requirements scope using a variety of industry standard techniques.
• Managing and engaging stakeholders at all levels.
• Delivery of current and target state processes (as is / to be) for improvement initiatives.
• Analysis of root causes and determining remediation steps and identifying breaches.
• Document business requirements in an efficient manner that allows development to be done in an Agile environment
• Able to use business knowledge to not only test development work, but proactively uncovering and analysing issues to facilitate quick resolution.
• Be able to accurately estimate the time required to gather business requirements and conduct testing.
• Work with stakeholders, developers, and business representatives in a collaborative manner to drive out test scope and coverage.
• Writing structured test plans, detailed test cases and executing them through to completion.
• Writing simple user guides/documentation.
• Working to an agreed project plan and meeting deadlines.
• Any other tasks/project assigned by your superior and management.

• Minimum of 4+ years in a similar role
• Previous experience on a number of end to end projects
• Strong understanding of internal business functions.
• Experience in financial industry
• An understanding of unit trust and listed issuer requirements.
• Excellent verbal and written communication skills.
• Intermediate knowledge of Excel, Word and Visio and PL/SQL.
• Organisational skills.
• Attention to detail.
• Problem solving skills.
• Accountability and ability to prioritise work.
• Ability to work under pressure and meet deadlines.
• Positive and energetic manner.
• Willing to work under Australia working hours and follow Australia public holidays.

• Undertake corporate secretarial work for PLCs and Sdn Bhds.
• Provide good client service ensuring clients receive prompt responses to requests and queries within stipulated timeline.
• Review and ensure that statutory books are in order and updated for their portfolio of clients.
• Review statutory documents and forms. Preparation and co-ordination of statutory books and documents.
• Follow-up with client on the return of documents and forms and ensuring submission of statutory forms and documents to the Companies Commission of Malaysia, Securities Commission and Bursa Malaysia within the stipulated deadline.
• Remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
• Liaise with auditors in preparation for and during annual audits. Attend to auditors’ queries on behalf of clients.
• Ensure prompt billing and responsible for WIP and answer for write-offs. Monitor budget set for each job.
• Any other tasks/project assigned by your superior and management.

• Minimum 2 years of relevant Corporate Secretarial experience.
• Possess Degree in Corporate Administration, Business Administration, or other related disciplines.
• ICSA qualification is a plus. · Strong written and verbal communication skills.
• Good knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, procedures and guidelines.
• Strong Microsoft Office skills (especially Word) and knowledge of Secretarial software (eg. View Point).
• Good client servicing skills and strong problem solving skills.
• Meticulous, Organized, Pro-active and adaptable in working styles.
• Ability to prioritize work and meet deadlines.

• Professionally liaise/respond to investor, adviser and client queries and task escalations in a timely and accurate manner per agreed Service Level Agreements.
• Process validation, batching and data entry of applications, transfers, static transfers and redemptions in line with process requirements and Service Level Agreements.
• Report all client incidents or complaints in a timely manner via CAMMS.
• Ensure compliance with Boardroom’s policies, procedures and audit processes.
• Complete validation for Anti-Money Laundering and Politically Exposed Persons as required.
• Ensure accurate input of client/security holder data into SREG in relation to static changes and Off Market.
• Transfers as per AML, FATCA, Mfund requirements and Unlisted Requirements.
• Daily processing of applications via Mfund or Calastone systems.
• Daily downloads of BPAY payments to relevant funds as required.
• Daily reconciliation of funds received and banked.
• Daily, weekly or monthly reporting of applications and transfers.
• Upload, entry and authorisation of unit pricing.
• Create and process payments for redemptions or commissions.
• Manage any rejections and follow-up where necessary using email or other correspondence tools.
• Investigations for investor or client enquiries including recalling documents from storage and system searches.
• Provide support, guidance and back up to other team members as required.
• Any other tasks/project assigned by your superior and management.

• Minimum Diploma/Degree in related disciplines.
• Operational experience in funds management, registries or the financial services sector.
• Intermediate/Advanced Microsoft Excel, MS, computer skills.
• Excellent customer service, verbal and written communication skills.
• Excellent time management, organisational, problem solving and prioritising skills.
• Willing to work under Australia working hours and follow Australia public holidays.

• Accurately enter data into company databases and systems
• Verify and update existing data records as needed
• Perform regular quality checks to ensure data accuracy
• Organize and maintain data files for easy access and retrieval
• Assist with generating reports and other data-related tasks as required
• Follow data privacy and security procedures to protect sensitive information

• Proficiency in English (written and spoken)
• Ability to read and write in Mandarin Chinese
• High attention to detail and accuracy
• Strong organizational skills and ability to meet deadlines
• Experience with data entry or similar roles is preferred
• Familiarity with basic computer software (e.g., Microsoft Office, Google Sheets)
• Ability to work independently with minimal supervision

• Work with stakeholders, business analysts, developers, and business representatives in a collaborative manner to drive out test scope.
• Review business requirements and business rules to ensure understanding of the technical delivery.
• Able to use gained knowledge to not only test development work, but also proactively find issues, and actually analysing issues to facilitate quick issues resolution.
• Be able to accurately estimate the time to deliver test deliverables.
• Writing structured test plans, detailed test cases and following them through to completion.
• Writing simple user guides/documentation.
• Working through an agreed project plan and meeting deadlines.
• Any other tasks/project assigned by your superior and management.

* Key Deliverables

• High Level Scoping and effort estimation.
• Develop Test Strategy.
• Plans and support the technical delivery.
• Document Detailed ST/SIT Cases.
• Manage and Execute ST/SIT Phases.
• Manage and Support UAT Test Phase.
• Support the Release to Production.
• Manage and Execute PVT Phase.

• At least bachelor’s degree in a related discipline such as Computer Science or Information Systems preferred but not mandatory.
• Proven employment of at least 3+ years in a similar role.
• Extensive knowledge of test principles and techniques.
• Experience with Functional testing including System, integration, regression, API, & End to End.
• Experience with guiding UAT and writing User Acceptance Test scenarios.
• Experience across a wide range of technologies; desktop, web and mobile applications, API solutions, data related projects.
• Proficient in PL/SQL and able to build queries for Database testing.
• Experience with Test delivery tools (Confluence, Mantis & TestRail etc) preferred.
• Experience with implementing and maintaining test automation highly desirable.
• Experience in financial industry preferred but not mandatory.
• Testing certified – ISTQB preferred.
• Willing to work under Australia working hours and follow Australia public holidays.

• Assist in the provision of company secretarial support services to corporate clients.
• Assist in the preparation of relevant documents relating to secretarial matters such as Annual General.
• Meetings; transfer of shares; changes in board of directors; increase in share capital; changes in bank signatories, etc.
• Assist in the preparation of resolutions, minutes, statutory records and filling.
• Assist to draft or prepare correspondences such as emails, letters, circulars, etc.
• Research and develop knowledge of Companies Act 1965, Listing Requirements, Malaysian Code on Corporate Governance and other relevant Securities Commission guidelines.
• To undertake other assigned tasks and duties whenever required.
• Any other tasks/project assigned by your superior and management.

• Candidate must possess or currently pursuing a Bachelor’s Degree in Business Studies / Administration / Management or equivalent.
• Positive attitude and willingness to learn.
• Good communication and interpersonal skills.
• On the job training provided.
• 5 working days.

• Undertake corporate secretarial work for PLCs and Sdn Bhds.
• Manage a team of corporate secretarial staff in all aspects of company secretarial functions inclusive of:
  • Prepare / review of resolutions and documents for lodgment at the relevant authorities and monitor compliance with submission deadlines;
  • Advise / guide clients on policies, processes and statutory issues;
  • Liaise with Companies Commission of Malaysia, Bursa Malaysia, Securities Commission and all other relevant authorities in connection with company secretarial matters and alert clients on regulatory updates;
  • Maintain and update the statutory books and records in compliance with the Companies Act, Bursa Malaysia’s Listing Requirements and any other regulatory requirements;
  • Attend Board meetings, Annual General Meetings, Extraordinary General Meetings and others as required, and undertake preparation of meeting notice, agenda and minutes;
  • Update and maintain relevant statutory records and documents; and
  • New business registration, licensing, work permit applications, restructuring or liquidation of companies.
• Act as named CoSec for PLCS.
• Fully accountable for client servicing and relationship building with the assigned portfolio of companies.
• Fee billing and collection / revenue KPI.
• Participate in events, seminars and conferences and develop and win business opportunities with potential clients.
• Any other tasks/project assigned by your superior and management.

• Minimum 8 years of relevant company secretarial experience in commercial companies or medium to large secretarial service providers (strongly preferred).
• ICSA or Degree / Diploma in relevant disciplines such as Corporate Administration, Business Administration, etc.
• MAICSA / MACS membership is a plus.
• Sound knowledge in Listing Requirements, Companies Act, Capital Market & Securities Act and any other statutory requirements, securities or business rules and regulations that are related to corporate secretarial function.
• Experience in administering services to both private limited and public-listed companies, and handling multinationals, regional offices and branch offices.
• Good inter-personal and communication skills.
• Possess strong command of English language and business writing skills.
• Proven proficiency in minutes writing.
• Able to work independently with strong sense of integrity and trust.
• Knowledge of MS Word / Excel and secretarial software.

Accounts Payable:

• Verify invoices and perform invoice processing activities.
• Conduct data entry of accounting entries into company’s system.
• Preparing SSM cheques and key in data into the system.
• Any Ad-hoc Accounts Processing/payment issuance.
• Suppliers statement of accounts reconciliation.

Accounts Receivable:

• Responsible for key account AR collection and credit monitoring.
• Processes AR transactions including offsets of debits and credits, offset on account payments against open invoices, etc.
• Review and resolve outstanding Account Receivable related issues, such as calling for payment status, process denials, or any other actions to resolve outstanding account balances.
• Investigate and verify any receipt error.
• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
• Any other tasks/project assigned by your superior and management.

• Candidate must possess at least a Diploma, Advanced Diploma, Bachelor’s Degree in Finance, Accounting or any equivalent.
• Proficient in MS Office Knowledge /Accounting software.
• Fluent in both oral and written English.
• Good communication and interpersonal skills.
• Positive attitude and willing to learn.