Compliance Manager

Compliance Manager

Job Description

As a regulated MAS CMI, BESPL needs an independent compliance department to help supervise the licensee as part of the licensing conditions.

The compliance manager reports to the Director Operations and the Board of Directors, BESPL on all findings of infringements and to recommend actions to be taken against offenders.

Job Responsibilities
A. Function – Specific Activity
  • Updated and monitored compliance of Capital Markets License requirements and MAS regulation (e.g. AML, Outsourcing, conflict of interest, etc) to ensure adherence.
  • Compliance ongoing monitoring checks and identified risks and implemented solutions to improve internal controls.
  • Maintain and update of policies, procedures and practices, as well as compliance register (e.g. PEP, representative, etc) to ensure compliance with all laws and regulations
  • Due diligence screening for new client on-boarding and ongoing monitoring.
  • Complete and submit regulatory returns or application (e.g. surveys, representative notification, director’s application, changes in personal details for director, representative, etc)
  • Risk assessment and maintain and update the risk register.
  • Provide advice on compliance related issues and updates
  • Incident reporting and investigation
  • Design, develop and implement the personal data framework
  • Periodic updates to management on compliance matters

 

B. People Management Activity
  • Liaise with Regulators
  • Liaise with Internal and External Auditors
  • Liaise with Account Executive of Boardroom Limited Finance
  • Liaise with legal counsel Boardroom Limited
Requirements
  • Minimum 3 to 5 years of relevant experience within the CMI/Brokerage/Financial Services/Investment Industry
  • Experience in the Financial Advisory or Securities or Derivatives industry
  • Knowledge of key applicable regulations such as SFA, FAA, AML/CFT, FATCA, CRS, OFAC
  • Experience in background check such as AML/CFT screening, KYC/CDD applications
  • Experience in performing Risk Assessment
  • Knowledge of Microsoft Office such as Excel, Word and Powerpoint
  • Exceptional creative thinking
  • Problem-solving player
  • Good Communication Skills
  • Determination and Persistence

Salesforce Administrator

Salesforce Administrator

Job Responsibilities
  • Serve as primary system administrator for the Salesforce.com environment
  • Handle all basic administrative functions including user account maintenance, reports and dashboards, workflows and other routine tasks
  • Complete regular internal system audits and prepare for upgrades
  • Manage Salesforce.com data feeds and other integrations
  • Coordinate the evaluation, scope and completion of new development requests
  • Work with the management team to establish suitable processes to support administrative, development, and change management activities
  • Assist in training of new users, and grow the Salesforce.com skill set across the organization
  • Effectively act as the liaison between our users, vendors and the application development team
  • Support of Salesforce.com BAU activities
  • Work independently with members of the user community to define and document development requirements
  • Coordinate with Finance department in new client setup and synchronizing Salesforce.com with internal Finance systems
  • Assist business units in tracking opportunities and troubleshooting
  • Assist business units in generating reports for management
  • Support operation of Internal Social platform (Chatter) for regions’ activities and communications
Requirements
  • Degree in Computer Science or equivalent
  • Active affiliation with various technological networks and organizations in specialised fields including ERP, CRM, mobile, security and others.
  • 2+ years of experience with Salesforce Lightning, preferably with Salesforce Administrator certification
  • Experience with Pardot, Conga and DocuSign advantageous
  • Familiar with Software Development Life Cycle (SDLC)
  • Ability to Work in Harmony with CoWorkers
  • Communication Skills
  • Drive for results
  • Determination and Persistence
  • Eager and willing to learn
  • Flexibility
  • Honesty
  • Loyalty
  • ProblemSolving Skills
  • Strong business acumen
  • Technical Competency
  • Work Ethic

Assistant Manager, Corporate Secretarial

Assistant Manager, Corporate Secretarial

Job Responsibilities
  • Manage a team of 2 4 staff.
  • Provide excellent client service ensuring clients receive prompt responses to requests and queries.
  • Develop an indepth knowledge of existing and potential clients, their industry and key contacts.
  • Responsible for overall client servicing of the group and accountable for any jobs lost due to controllable reasons, e.g., poor client service.
  • Maintain good client relationship with a KPI of meeting a minimum of 2 key clients a month, in order to assess customer satisfaction for possible improvements and identify possible expansion of services.
  • Review fee and propose fee increase where appropriate.
  • Meet prospective clients and prepare fee proposals, including followthrough until the job is accepted and rejected.
  • Proactive in business development and marketing and coordinating with the Marketing Director to carry out marketing plans for the department.
  • Responsible for the maintenance of statutory books for their portfolio of clients.
  • Oversee preparation and coordination of the statutory books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority Inland Revenue Authority of Singapore, Stock Exchange and The Central Depository (Pte) Limited within the stipulated deadline.
  • Supervise daily operations of the group and ensure all communications with clients are supported by emails, outlining agreed action steps, responsibilities and deadlines.
  • Participate in the preparation of budgets and forecasts for the group and comparison with previous budget/forecasts.
  • Oversee credit control and prompt collection of debts for respective portfolio of clients. Work with Finance to followup on outstanding and doubtful debts.
  • Ensure prompt billing and responsible for WIP. Perform finalization of WIP cost and answer for writeoffs. Ensure that the team of staff work within budget set for each job.
  • Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices.
  • Provide and organize formal training for BCAS staff.
  • Groom, coach and train Supervisors / Seniors / Assistants to enable them to carry out their roles effectively and efficiently.
  • Involve in staff recruitment, mentoring, development and career path planning.
  • Provide staff with regular feedback and evaluation.
  • Provide uptodate and accurate management reporting and attend Management meetings on adhoc and regular basis.
  • Work with IT on new IT initiatives for innovation and to improve productivity. Oversee projects, e.g., development of software, programs, etc.
  • Undertake new initiatives with HR, IT, Business Development, Training or projects involving work improvements over a year.
  • Be a team player and provide leave cover for fellow team members.
  • Set good examples and behave according to your role and title
Requirements
  • Minimum: Qualified ICSA graduate or equivalent.
  • Minimum 5 7 years of relevant and related working experience.
  • Strong written and verbal communication skills.
  • Extensive and indepth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, procedures and guidelines.
  • Excellent client servicing skills and strong problem solving skills.
  • Strong Microsoft Office skills (especially Word) and good knowledge of View Point.
  • Excellent organizational & interpersonal skills.
  • Ability to lead and motivate a team of professional staff.
  • Ability to build team rapport with a willingness to share knowledge.
  • Ability to guide staff in technical matters.
  • Ability to identify problems and issues and apply problem solving skills to provide solutions.
  • Ability to prioritize work and meet deadlines.
  • Ability to multitask under pressure.
  • Meticulous, organized, detailed and deadlineoriented.

Payroll Manager

Payroll Manager

Job Responsibilities
  • Lead and manage a team of professional staff.
  • Provide excellent client service and ensure deliverables timelines are met.
  • Responsible for billings, fee negotiations and recovery for each client engagement.
  • Review payroll,related forms as well as yearend remuneration returns for a portfolio of clients.
  • Liaise with auditors and regulators, answering queries on behalf of clients.
  • Review current process flow for improvements and assist in the implementation of recommendations.
  • Build strategic client relationship with existing / potential clients to generate pipeline of leads.
  • Drive business development and new business growth in partnership with Sales / Marketing Team to convert leads to closed sales.
  • Liaise with Sales / Marketing Team on sales activities from prospective clients, fee proposal, meeting clients’ requirements to closed sales.
  • Execute Offshoring Services Business Model for Payroll operations.
  • Collaborate with IT Team on new IT initiatives for innovation and productivity improvement, new / enhanced software development and support for successful implementation of IT projects.
  • Review and revise client service fee on an annual basis.
  • Manage Singapore and/or regional payroll operation efficiencies based on best practices.
  • Ensure compliance to SOPs and regulatory updates.
  • Execute client service excellence at all times.
  • Monitor credit control, regular review, responsible for debts collection and work with Finance to manage doubtful debts.
  • Promoting a culture of collaboration and teamwork among team members.
  • Develop and inspire a motivated team to be clientcentric with competent people skills to engage with clients, response to clients in timely and efficient manner.
  • Coach team members to set standard client communication protocol eg. all communication with clients are supported by emails, document agreed action steps, responsibilities and deadlines.
  • Evaluate direct reports and review overall employees’ performance appraisal during the annual review exercise for Singapore
Job Requirements
  • Business Degree from reputable university
  • Minimum 5 7 years of payroll experience in a service provider environment is required
  • Experienced in leading and managing at least 3 5 team members
  • Preferably with SAGE EasyPay and/or other payroll software experience
  • Strong spreadsheet skills (Excel) and good knowledge of Word
  • Ability to work independently and as a team
  • Strong problem solving skills
  • Strong written and verbal communication skills
  • Excellent organizational skills
  • Client service oriented and able to interact with clients at ease
  • Able to work in harmony with coworkers
  • Drive for results
  • Determination and persistence

Senior HR Manager

Senior HR Manager

Job Description

The candidate will play a key role in the development of the HR department with a strategic focus, and yet hand-on with the execution on all operation matters. This includes but not limited to the cyclical employee life cycle activities and being the interface point of contact between the senior management team with internal stakeholders.

Job Responsibilities
  • Recruitment and maintaining a talent pool
  • Talent development
  • Budget preparation and recommendations
  • Compliance with all government divisions
  • Follow strict protocol to payroll procedures
  • Leads competitive market research to establish pay practices and pay bands that help to recruit and retain superior staff
  • On-boarding and off-boarding of new hires
  • Ensure we always have an updated folder on all HR policy & procedures
  • Security of all Personnel files on our server
  • Performance appraisals
  • Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention
  • Partners with management to communicate HR policies, procedures, programs, and laws.
  • Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
  • Conducts periodic surveys to measure employee satisfaction and employee engagement
  • Coaches and trains managers in their communication, feedback, recognition, and interaction responsibilities with the employees who report to them. Makes certain that the managers know how to successfully, ethically, honestly, and legally communicate with employees
  • Conducts investigations when employee complaints or concerns are bought forth
  • HR Business Partnering
  • HR Analytics and Metrics
Requirements
  • To quality/thrive in this role, the ideal candidate will be degree qualified with at least ten years of progressive leadership experience in Human Resources positions.
  • Candidate should have regional HR work exposure to make an impact to the organization
  • Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred.
  • Active affiliation with appropriate Human Resources networks and organizations and ongoing community involvement preferred.
  • He/she must be well versed in Singapore Labour Laws, able to multi-task, confident, meticulous, and have excellent communication skills in managing all stakeholders, including senior management.

IT Business Analyst

IT Business Analyst

Job Responsibilities
  • Lead ongoing reviews of business operation, uncover areas for improvement and develop an optimized target business process.
  • Lead or support ongoing financial and customer analysis.
  • Facilitate cross-functional meetings and presentations to share ideas and findings.
  • Create UAT plan, test scenario and conduct User Acceptance Test.
  • Manage competing resources, monitoring deliverables and ensuring timely completion of projects.
  • Provide leadership, training, coaching, and guidance to junior staff.
  • Stay up to date on the digital industry trends and digital capability.
Requirements
  • Bachelor’s degree in information technology or related field.
  • More than 5 years of experience in business analysis or a related field.
  • Have experienced in driving at least two digital business transformation/process re-engineering projects with measurable business outcome.
  • Conceptual understanding of Input, Process & Output (IPO model).
  • Familiar with SDLC methodology.
  • Comfortable with large data sets with a proven track record on data analysis initiative.
  • Familiar with MS Visio, PowerPoint & Storyboarding.
  • Stakeholder Management skills.

HR Generalist

HR Generalist

Job Description

The candidate will play a vital role and be involved in the HR operational activities for Singapore office. This includes but not limited to the cyclical employee life cycle activities and being the interface point of contact between the senior management team with internal stakeholders.

Job Responsibilities

Compensation Benefits & Payroll

  • In charge of payroll processing – prepare monthly payroll reports (Easypay)
  • Recommendations on C&B for the company
  • Assist to prepare compensation and benefits for the group of companies under Boardroom
  • Support key activities for the whole cycle of HR e.g. annual compensation review, talent management
  • Review salary bands and benefits as well as make recommendations

 

HR Operations

  • Maintain HR operational documents e.g. Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreements, Contracts of Employment, etc.
  • Manage HR operations such as preparing and maintaining of personal files and records, payroll verification, tracking of service confirmation, contract expiry, etc.
  • Manage employee leaves, medical & expense claim matters
  • Involve in Health & Safety of the workforce
  • Coordinate HR Projects with company’s welfare group and take minutes
  • Handle employee requests regarding human resources issues, rules and regulations
  • Providing clerical and administrative support to Human Resources team
  • Assist in training activities, HR projects and any other tasks assigned.
  • Constant review, upgrade of technology and making improvement on human resource workflow
  • HR Analytics and Metric Reporting

 

Recruitment

  • In charge of all recruitment activities from screening, short-listing, interviewing, selection, to offering, preparation and administering the signing of contracts.
  • Apply or renew of work passes
  • Support end to end life cycle for employees from on boarding to off boarding
Requirements
  • To quality/thrive in this role, the ideal candidate will be diploma/degree qualified with at least 4 years of relevant working experience in Human Resources.
  • He/she must be well versed in Singapore Labour Laws.
  • Ability in multi-tasking, confident, meticulous and have excellent communication skills in managing all stakeholders, including senior management.

Business Development Manager

Business Development Manager

Job Responsibilities
  • Be responsible for generating the sales of professional services of the Company
  • Be proactive in identifying and pursuing new sales opportunities using various methods such as cold calling and face to face meetings
  • Attend to sales inquiries received and set-up potential client meetings
  • Build effective and collaborative relationships with the key decision-makers and influencers of the business partners and prospective clients
  • Work with regional offices to cross-sell corporate services
  • Prepare and conducts effective proposal presentations and RFP responses that identify prospects business problems, the effects of the problems, and our solutions to their problems
  • Regularly and consistently use our CRM system (Salesforce) to ensure that data reporting, customer information, and sales activity/pipeline are up to date.
Job Requirements
  • Diploma/Degree in marketing or related fields
  • 5 years of solution sales experience, or at least 3 – 4 years of sales experience preferably in accounting related firms, outsourcing services or business/service solution vendors
  • A proven track record of achieving sales targets
  • Possess and demonstrate knowledge of accounting, taxation and payroll functions would be added advantage
  • Proficient in Microsoft Office applications, such as Word, Excel, and PowerPoint
  • Experience in using sales research tools and CRM systems (eg Salesforce.com) would be advantageous
  • Strong interpersonal, communication and negotiation skills
  • Flexible and adaptable to working in multiple sales campaigns
  • Proactive, resourceful and able to independently multi-task
  • Excellent command of written and spoken English.

We regret only shortlisted candidate will be notified. Priority will be given to candidates who are available in short notice. All applications will be treated in the strictest confidence.

Accounts Associate / Senior Accounts Associate

Accounts Associate / Senior Accounts Associate

Main Responsibilities
  • Provide excellent client service and ensure deliverables timelines are met.
  • Setup charts of accounts for new accounting clients.
  • Responsible for billings, fee negotiations and recovery for each client engagement.
  • Review Management Accounts, customized reporting packages, Statutory Accounts, GST returns, monthly payroll and other expense disbursements, as well as year-end remuneration returns (Form IR8A, etc.)
  • Prepare Cash Forecast to avail funds for payments and prepare bank reconciliations.
  • Retrieve and provide documents, files and information for auditors and tax agents on behalf of clients.
  • Take initiative in proposing work improvements within the department and make business development recommendations.
  • Be a strong team player and be able to work harmoniously with a diverse workforce.
Skills
  • Strong written and verbal communication skills.
  • Strong accounting knowledge.
  • Good knowledge of Singapore Financial Reporting Standards, CPF, GST and relevant tax rules, procedures and guidelines.
  • Strong spreadsheet skills (Excel essential) and good knowledge of Word, Accounting and Payroll Software.

To thrive in this role, you will be a diploma/degree qualified in Finance/Accounting/Banking with 2 – 4 years’ relevant working experience handling full set of accounts. Relevant experience in the professional services industry would be highly preferred.

He/she must be proactive, flexible and adaptable in working styles, organised, detailed and deadline oriented. The ability to work under pressure, and prioritize work to meet deadline is critical. The ideal candidate must also be able to work independently, is a strong team player and be willing to take on duties outside of job specification.

Candidates with relevant experience will be considered for a Senior Associate role. We regret only shortlisted candidate will be notified. All applications will be treated in the strictest confidence.

Accounting Manager

Accounting Manager

JOB RESPONSIBILITIES:
  • Lead and manage a team of professional staff.
  • Provide excellent client service and ensure deliverables timelines are met.
  • Responsible for billings, fee negotiations and recovery for each client engagement.
  • Review Management Accounts, customized reporting packages, Statutory Accounts, GST returns, monthly payroll and other expense disbursements, as well as year-end remuneration returns
  • Liaise with auditors and regulators, answering queries on behalf of clients.
  • Review current process flow for improvements and assist in the implementation of recommendations.
SKILLS REQUIRED:
  • Excellent client servicing skills and strong problem solving skills.
  • Strong written and verbal communication skills.
  • Extensive and in-depth knowledge of Singapore Financial Reporting Standards, CPF,
  • GST and relevant tax rules, procedures and guidelines.
  • Strong and extensive experience in doing Consolidation using Excel and preparing year-end draft statutory financial statements with notes to the accounts.
  • Strong spreadsheet skills (Excel essential) and good knowledge of Word, Accounting and Payroll Software
  • Excellent organizational skills.
QUALIFICATION:
  • Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor’s Degree/Post Graduate Diploma/Professional Degree in Finance/Accountancy/Banking or ACCA equivalent.
  • At least 7 Year(s) of working experience in the related field is required for this position.
  • Preferably Manager specialized in Finance – General/Cost Accounting or equivalent.