This role is responsible to handle full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening accounts and change of signatories, etc.

• Assist in drafting and updating database of corporate secretarial precedents.
• Handle full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening accounts and change of signatories, etc.
• Ensure compliance with relevant statutory and regulatory requirements by both the company and clients.
• Other corporate or ad-hoc duties as required.
• On-the-Job-training will be provided

• Minimum Diploma Degree in Business Studies, Administration, Law preferred.
• Fresh are welcome to apply.
• Candidate who is looking for long-term career growth prospects.

• Assist the Manager in handling a portfolio of clients, including liaising with auditors.
• Handle full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening bank accounts and change of signatories, etc.
• Assist in drafting and updating database of corporate secretarial precedents.
• Ensure compliance with relevant statutory and regulatory requirements by both the company and clients.
• Other corporate or ad-hoc duties as required.
• Any other tasks/project assigned by your superior and management.

• Possesses Degree/Diploma in Business Administration or Law.
• Must have at least 2 – 3 years relevant experience preferably with experience in handling public listed companies.
• Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous.
• Prior experience in corporate secretarial work is a great advantage but inexperienced candidates are welcomed as well.
• In-depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, procedures and guidelines.
• Able to work both in a team environment and independently.
• Strong written and verbal communication skills.
• Organised, detailed and deadline oriented.
• Be flexible and adaptable in working styles.
• Pro-active manner, willing to offer new suggestions and share knowledge.
• Ability to prioritize work and meet deadlines.
• Ability to work under pressure.

• Provide good service to clients by ensuring that their requests and queries are followed up in a timely manner.
• Coach and train team members to enable them to carry out their roles effectively and efficiently.
• Be conversant with the full spectrum of corporate secretarial duties.
• Review and ensure that statutory registers and books are in order and updated for their portfolio of clients.
• Review statutory documents and forms and overseeing preparation and co-ordination of statutory books and documents.
• Ensure prompt billing and be responsible for WIP.
• Attend to auditors’ queries on behalf of clients and liaise with them in preparation for and during annual audits.
• Any other tasks/project assigned by your superior and management.

• Possesses Degree/Diploma in Business Administration or Law
• Holding or currently pursuing corporate secretarial qualifications would be advantageous
• Minimum 4 years of relevant experience, preferably with some experience in handling public-listed companies
• In-depth knowledge of Listing Manual, Companies Act, Catalyst Rules and Securities and Futures Act, procedures and guidelines.
• Strong written and verbal communication skills.
• Good client servicing skills and strong problem-solving skills.
• Good organizational & interpersonal skills.
• Able to work independently and work under tight deadlines
• Pro-active and a good team player
• Flexible and adaptable in working styles.

• Maintain good client relationship & provide excellent client service ensuring clients receive prompt responses to requests and queries.
• Manage a team of 2 – 4 staff in the most efficient manner. Groom, coach and train staff to enable them to carry out their roles effectively and efficiently. Provide and organise formal training for staff.
• Oversee daily operation – preparation and co-ordination of the statutory registers, books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority (ACRA) and Inland Revenue Authority (IRA). For Listed Companies, necessary submission to, Stock Exchange and The Central Depository within the stipulated deadlines.
• Supervise daily operations of the group and ensure all communications with clients are supported by e–mails, outlining agreed action steps, responsibilities and deadlines.
• Develop an in–depth knowledge of existing and potential clients, their industry and key contacts.
• Meet prospective clients and follow–through until the job is done. Review fee and propose fee increase where appropriate.
• Ensure prompt billing and collection of debts.
• Participate in the preparation of budgets and forecasts for the group and comparison with previous budget/forecasts.
• Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices.
• Provide up–to–date and accurate management reporting and attend Management meetings on ad–hoc and regular basis.
• Any other tasks/project assigned by your superior and management.

• Minimum: Qualified ICSA graduate or equivalent.
• Minimum 5 –7 years of relevant and related working experience.
• Strong written and verbal communication skills.
• Extensive and in–depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, Insolvency, Restructuring and Dissolution Act procedures and guidelines.
• Excellent client servicing skills and strong problem-solving skills.
• Strong Microsoft Office skills (especially Word) and good knowledge of View Point.
• Excellent organizational & interpersonal skills.
• Ability to lead and motivate a team of professional staff.
• Ability to build team rapport with a willingness to share knowledge.
• Ability to guide staff in technical matters.
• Ability to identify problems and issues and apply problem solving skills to provide solutions.
• Ability to prioritize work and meet deadlines.
• Ability to multi–task under pressure.
• Meticulous, organized, detailed and deadline oriented.

• Manage a team in the most efficient manner. Groom, coach and train staff to enable them to carry out their roles effectively and efficiently.
• Identify a successor in line with Company’s succession planning development and invest time in providing leadership training and mentoring.
• Responsible for ensuring that commitments to clients (Listed Companies and Private Limited etc) are met with the utmost professional standards. Responsible for overall client management, client retention and client base expansion. Review fee and propose fee increase, where appropriate.
• Possess an in-depth knowledge of existing and potential clients, their industry and key contacts. Meet prospective clients and and follow-through the job.
• Oversee daily operation – preparation and co-ordination of the statutory registers, books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority (ACRA) and Inland Revenue Authority (IRA). For Listed Companies, necessary submission to, Stock Exchange and The Central Depository within the stipulated deadlines.
• Provide and organize training for other department’s staff on updates in the Listing Manual, Companies Act and/or Stock Exchange other rules which may impact other departments
• Participate in the preparation of budgets and forecasts and comparison with previous budget / forecasts.
• Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices and in line with industry practices.
• Undertake regional responsibilities, including developing regional businesses.

• Minimum of an ICSA qualified Chartered Secretary or holds an LL.B degree or equivalent related qualification with twelve (12) years of relevant and related working experience
• Extensive and in–depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, Insolvency, Restructuring and Dissolution Act procedures and guidelines
• Excellent interpersonal & negotiation skills
• Strong communication / presentation skills
• Ability to build team rapport with a willingness to share knowledge
• Ability to lead and motivate a team of professional staff
• Ability to Work in Harmony with Co-Workers
• Ability to guide staff in technical matters
• Ability to identify problems and issues and apply problem solving skills to provide solutions
• Ability to prioritize work and meet deadlines
• Ability to multi–task under pressure
• Meticulous, organized, detailed and deadline oriented