Job Responsibilities
- Assist in maintenance of the client management listing.
- Assist in scanning of client documents for virtual filing.
- Contact point for business unit staff on all administration matters connected to Central Admin.
- Administration of outgoing documents (such as courier service) – Coordinate with business unit staff and Central Admin for timely delivery.
- Administration of incoming documents – Receive and distribute/scan softcopy to business unit staff concerned promptly including supplier invoices, if any to be handed over to finance.
- Documents Storage – Coordinate for yearly storage of client files, arrange retrieval of client files as and when requested.
- Manning incoming calls for business unit. Record outgoing outstation/overseas calls and prepare summary for finance for billing purposes.
- Coordinate with Central Admin for timely replacement of toners and contact vendor/service engineers to attend to urgent repair works.
- Custody of stationery items – Monitor re-order level and keep record, raise purchase requisition for stationery purchases.
- Support the operations service staff when additional hands are required to perform selected tasks.
- Coordinate staff events.
- Attend to any other tasks as instructed by the superiors.
Requirements
- A passion for administrative & coordinating work, meticulous and can work independently.
- Able to work in a team and in harmony with co-workers.
- Proficient in Microsoft Excel and Words.
- Certificate in Business Administration or other related disciplines.
- A minimum of 1 year office administration experience.