• Assist in maintenance of the client management listing.
• Assist in scanning of client documents for virtual filing.
• Contact point for business unit staff on all administration matters connected to Central Admin.
• Administration of outgoing documents (such as courier service) – Coordinate with business unit staff and Central Admin for timely delivery.
• Administration of incoming documents – Receive and distribute/scan softcopy to business unit staff concerned promptly including supplier invoices, if any to be handed over to finance.
• Documents Storage – Coordinate for yearly storage of client files, arrange retrieval of client files as and when requested.
• Manning incoming calls for business unit. Record outgoing outstation/overseas calls and prepare summary for finance for billing purposes.
• Coordinate with Central Admin for timely replacement of toners and contact vendor/service engineers to attend to urgent repair works.
• Custody of stationery items – Monitor re-order level and keep record, raise purchase requisition for stationery purchases.
• Support the operations service staff when additional hands are required to perform selected tasks.
• Coordinate staff events.
• Attend to any other tasks as instructed by the superiors.

• A passion for administrative & coordinating work, meticulous and can work independently.
• Able to work in a team and in harmony with co-workers.
• Proficient in Microsoft Excel and Words.
• Certificate in Business Administration or other related disciplines.
• A minimum of 1 year office administration experience.

As an Events Technology Project Executive, your primary function will be to ensure the smooth delivery of virtual, hybrid &/or physical events.

• Handle the equipment logistics and setting up of Polling System(s) at shareholders’ meetings
• Work closely with vendor(s) to ensure network, audio, video connectivity, and system’s availability throughout the event
• Perform the extraction, loading, and validation of data and reports from polling system prior to meeting day
• Conduct site recce &/or dry run for events when required
• Equipment maintenance – Ensure that devices are updated with the latest software and firmware and are ready for deployment
• Liaise with IT team on the rental &/or purchase of equipment required for the events and promptly update the hardware inventory after each round of purchase &/or disposal
• Assist with the planning of equipment allocation and manpower resources required for the respective events
• Participate in the testing and sending of the Post Meeting Evaluation/Survey
• Conduct on-ground research, coordinate with venue providers and vendors for proposals and event preparation for clients
• Support other teams with client and operational requirements when required e.g., registration, polling, and scrutineering services at shareholders’ meetings
• Assist in reviewing processes and workflows to identify opportunities for Continuous Improvement
• Participate in System Enhancement discussion and User Acceptance Tests
• Perform updates to the SOPs when required
• Carry out any other duties / projects that may from time to time be assigned

• Minimum Diploma/Degree in Information Technology or equivalents
• Prior experience with planning and executing multi-faceted, complex integrated events (virtual, hybrid, &/or physical) will be advantageous
• Possess good communication skills and interpersonal skills
• Meticulous, resourceful, independent, and able to work well in team

• Research and identify new business opportunities ( including new markets, growth areas, trends, customers, partnerships, products, and services – or new ways of reaching existing markets)
• Develop business development pipeline and generate leads
• Arrange business meetings with prospective clients
• Prepare sales proposals, invoices, and contracts
• Keep records of sales, revenues, and invoices up to date
• Provide quality after-sales support
• Build long-term relationships with new and existing clients
• Liaise with other BDs across the region for product queries

• Proven working experience in business development
• Proven sales track record
• Experience in customer support is a plus
• Proficiency in MS Office and CRM software (e.g., Salesforce)
• Proficiency in English
• Market knowledge
• Communication and negotiation skills
• Ability to build rapport
• Time management and planning skills
• BSc/BA in business administration, sales or relevant field

• To ensure daily Business as Usual (BAU) operations covering processing and reconciliations are done accurately and timely.
• To ensure all policies and procedures are drawn up and in line with MAS Guidelines and Notices and all processes of the company forms to regulatory and internal risk requirements.
• To check customers with a list of Specially Designated Nationals (SDN) and Blocked Persons under MAS UN list and, OFAC sanctions and the Terrorism list under Suppression of Financing Act and keep the above lists updated monthly or whenever the regulator updates the lists.
• To ensure customers and vendors-on-boarding using risk based approach to due diligence is carried out so that AML/CFT risks and outsourcing risks are kept to a minimal. Continual monitoring of customers and vendors are carried out and any suspicious transactions are reported to the Authority in a timely manner.
• To keep track of daily reports for compliance check and work with both internal and external auditors and to ensure all regulatory reporting are filed on time.
• To prepare and submit compliance reports for quarterly board meeting.
• Liaise with third party service providers, clients via helpline desk, internal and external auditors, internal accounts and legal department.

• Minimum degree in Business Administration or other qualified credentials.
• 1 – 3 years of relevant experience within the CMI/Brokerage/Financial Services/Investment Industry will be an advantage. Candidates from other industries are welcomed to apply.
• Experience with Employee Share Plans/Schemes.
• Experience in background check such as AML/CFT screening, KYC/CDD applications.
• Experience in performing Risk Assessment.

• Design and develop Finance systems to support the needs of business.
• Ensure the financial logic is correctly built in systems and the calculation is accurate.
• Ensure the systems are stable to support regional Finance team on completing month-end closing smoothly.
• Support Accounting and Payroll systems.
• Gather business requirement and complete technical design and development.
• Work closely with auditor and business units on the system audit.
• Coordinate with vendors to solve day to day issues.

• Degree in Computer Science or related technology disciplines.
• Have good understanding of accounting and/or payroll knowledge.
• Experience with C#, VB.Net, ASP.NET and ASP.Net Core.
• Experience with MS SQL Server T-SQL.

• Develop an in depth knowledge of the clients, their industry, and key contacts.
• Provide high level of client service by communicating and servicing them proactively.
• Document client interactions in a contact / call report.
• Attend to stakeholders’ enquiries and process all submitted documents relating to SRS, ensuring that problems, errors and omissions are escalated and dealt with immediately in the most appropriate manner.
• Receive, check, sort, record and process all documents received from stakeholder (s) or lodging agent(s) or SRS Client Services in accordance with the necessary procedures.
• Process corporate actions, transfers, replacement cheques / certificates, proxy votes, and any other Client / Shareholders’ instructions.
• Support client Shareholders’ Meetings – Attendance Registration and Polling Services.
• Assist in reviewing processes and workflows to identify opportunities for Continuous Improvement.
• Ensure all duties are carried out according to department’s Standard Operating Procedures (SOPs).
• Work in conjunction with all colleagues in order to meet departmental quality standards and ensure a smooth flow of operation.
• Comply with Group and Company Procedures and Policies.
• Carry out any other duties / projects that may from time to time be assigned.

• Well developed organizational and time management skills.
• Good verbal and written communication skills.
• Basic MS Office skills.
• Positive Disposition and Can-Do Attitude.
• Strong interpersonal and communication skills.
• Excellent client service and problem solving skills.
• Ability to multi-task and maintain calm under pressure.
• Ability to communicate effectively with a diverse level of individuals and handle efficiently situations ranging from routine to emergencies.
• Able to work independently and under pressure.
• Resourceful, meticulous and detailed.
• Team Player and Adapt to Change.

• Manage a team in the most efficient manner
• Involved in formal technical training for corporate secretarial staff
• Provide and organize training for other department’s staff on updates in the Listing Manual, Companies Act and/or Stock Exchange other rules which may impact other departments
• Groom, coach and train Managers to enable them to carry out their roles effectively and efficiently
• Identify a successor in line with Company’s succession planning development and invest time in providing leadership training and mentoring
• Work with support departments e.g HR, IT on any new related initiatives. Example: Implementation of software for innovation to improve productivity
• Provide staff with regular feedback and evaluation
• Proactive in staff recruitment, development and career path planning
• Responsible for ensuring that commitments to clients for listco and private limited companies are met with the utmost professional standards
• Responsible for ensuring client management, client retention and client base expansion.
• Responsible for overall client servicing of the team and accountable for any jobs lost due to controllable reasons, e.g., poor client service
• Possess an in-depth knowledge of existing and potential clients, their industry and key contacts
• Meet prospective clients and prepare fee proposals, including follow-through until the job is accepted (or rejected)
• Responsible for billings and WIP. Oversee credit control and prompt collection of debts for respective portfolio of clients. Work with Finance to follow-up on outstanding and doubtful debts, in order to increase collections
• Review fee and propose fee increase, where appropriate.
• Oversee preparation and co-ordination of the statutory registers, books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority (ACRA) and Inland Revenue Authority (IRA). For listed companies, necessary submission to, Stock Exchange and The Central Depository within the stipulated deadlines.
• Oversee daily operations of the respective team members and ensure all communications with clients are supported by e-mails, outlining agreed upon action steps, responsibilities and deadlines
• Participate in the preparation of budgets and forecasts and comparison with previous budget / forecasts
• Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices and in line with industry practices.
• Assist the Head or Director, Corporate Secretarial in daily operations both at a local and regional level
• Assist Head or Director, Corporate Secretarial in strategic planning, recruitment and development of business unit’s performance. Contribute to the development and implementation of quality management strategies and plans
• Undertake regional responsibilities, including developing regional businesses
• Add-value at Managers’ meetings and assist Head or Director, Corporate Secretarial in following-up assigned action items in a timely manner

• Minimum of an ICSA qualified Chartered Secretary or holds an LL.B degree or equivalent related qualification with twelve (12) years of relevant and related working experience
• Extensive and in–depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, Insolvency, Restructuring and Dissolution Act procedures and guidelines
• Excellent interpersonal & negotiation skills
• Strong communication / presentation skills
• Ability to build team rapport with a willingness to share knowledge
• Ability to lead and motivate a team of professional staff
• Ability to Work in Harmony with Co-Workers
• Ability to guide staff in technical matters
• Ability to identify problems and issues and apply problem solving skills to provide solutions
• Ability to prioritize work and meet deadlines
• Ability to multi–task under pressure
• Meticulous, organized, detailed and deadline oriented

• Manage a team of 2 –4 staff.
• Provide excellent client service ensuring clients receive prompt responses to requests and queries.
• Develop an in–depth knowledge of existing and potential clients, their industry and key contacts.
• Responsible for overall client servicing of the group, accountable for any jobs lost due to controllable reasons (e.g., poor client service) and act as named Company Secretary for clients
• Maintain good client relationship with a KPI of attending meetings with clients at client office. Minimum of 2 key clients a month, in order to assess customer satisfaction for possible improvements and identify possible expansion of services.
• Review fee and propose fee increase where appropriate.
• Meet prospective clients and prepare fee proposals, including follow–through until the job is accepted and rejected.
• Proactive in business development and marketing and coordinating with the Marketing Director to carry out marketing plans for the department.
• Responsible for the maintenance of statutory registers and books for their portfolio of clients.
• Oversee preparation and co–ordination of the statutory registers, books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority Inland Revenue Authority of Singapore, Stock Exchange and The Central Depository (Pte) Limited within the stipulated deadline.
• Supervise daily operations of the group and ensure all communications with clients are supported by e–mails, outlining agreed action steps, responsibilities and deadlines.
• Participate in the preparation of budgets and forecasts for the group and comparison with previous budget/forecasts.
• Oversee credit control and prompt collection of debts for respective portfolio of clients. Work with Finance to follow–up on outstanding and doubtful debts.
• Ensure prompt billing and responsible for WIP. Perform finalization of WIP cost and answer for write–offs. Ensure that the team of staff work within budget set for each job.
• Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices.
• Provide and organise formal training for Corporate Secretarial staff.
• Groom, coach and train Supervisors / Seniors / Assistants to enable them to carry out their roles effectively and efficiently.
• Involve in staff recruitment, mentoring, development and career path planning.
• Provide staff with regular feedback and evaluation.
• Provide up–to–date and accurate management reporting and attend Management meetings on ad–hoc and regular basis.
• Work with IT on new IT initiatives for innovation and to improve productivity. Oversee projects, e.g., development of software, programs, etc.
• Undertake new initiatives with HR, IT, Business Development, Training or projects involving work improvements over a year.
• Be a team player and provide leave cover for fellow team members.
• Set good examples and behave according to your role and title.

• Minimum: Qualified ICSA graduate or equivalent
• Minimum 5 –7 years of relevant and related working experience
• Strong written and verbal communication skills
• Extensive and in–depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, Insolvency, Restructuring and Dissolution Act procedures and guidelines
• Excellent client servicing skills and strong problem-solving skills
• Strong Microsoft Office skills (especially Word) and good knowledge of View Point
• Excellent organizational & interpersonal skills
• Ability to lead and motivate a team of professional staff
• Ability to build team rapport with a willingness to share knowledge
• Ability to guide staff in technical matters
• Ability to identify problems and issues and apply problem solving skills to provide solutions
• Ability to prioritize work and meet deadlines
• Ability to multi–task under pressure
• Meticulous, organized, detailed and deadline oriented

• Provide good service to clients by ensuring that their requests and queries are followed up in a timely
• Attend to auditors’ queries on behalf of clients and liaise with them in preparation for and during annual audits
• Be conversant with the full spectrum of corporate secretarial duties.
• Review and ensure that statutory registers and books are in order and updated for their portfolio of clients.
• Review statutory documents and forms and overseeing preparation and co-ordination of statutory books and documents
• Ensure prompt billing and be responsible for WIP
• Coach and train team members to enable them to carry out their roles effectively and efficiently.

• Possesses Degree/Diploma in Business Administration or Law
• Holding or currently pursuing corporate secretarial qualifications would be advantageous
• Minimum 4 years of relevant experience, preferably with some experience in handling public-listed companies
• In-depth knowledge of Listing Manual, Companies Act, Catalyst Rules and Securities and Futures Act, procedures and guidelines.
• Strong written and verbal communication skills.
• Good client servicing skills and strong problem-solving skills.
• Good organizational & interpersonal skills.
• Able to work independently and work under tight deadlines
• Pro-active and a good team player
• Flexible and adaptable in working styles.

• Assist a Manager/Assistant Manager/Supervisor in handling a portfolio of clients, including liaising with auditors.
• Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening bank accounts and change of signatories, etc
• Assisting in drafting and updating database of corporate secretarial precedents.
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
• Other corporate or ad-hoc duties as required.

• Possesses Degree/Diploma in Business Administration or Law
• Must have at least 2 – 3 years relevant experience preferably with experience in handling public listed companies.
• Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous.
• Prior experience in corporate secretarial work is a great advantage but inexperienced candidates are welcomed as well
• In-depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, procedures and guidelines.
• Able to work both in a team environment and independently
• Strong written and verbal communication skills.
• Organised, detailed and deadline oriented.
• Be flexible and adaptable in working styles
• Pro-active manner, willing to offer new suggestions and share knowledge.
• Ability to prioritize work and meet deadlines.
• Ability to work under pressure.