Operations Associate

Operations Associate

Job Responsibilities
  • To execute day to day operations for existing clients through SREG (Status Register) System
  • To work with Client Implementation team for on- boarding of new customers
  • To provide operational support and re-engineering initiatives for business process
  • To ensure daily Business as Usual (“BAU”) operations covering processing and reconciliations are done accurately and timely
  • To ensure all policies and procedures are drawn up and in line with MAS Guidelines and Notices and all processes of the company forms to regulatory and internal risk requirements
  • To keep track of daily reports for compliance check and work with both internal and external auditors and to ensure all regulatory reporting are filed on time
  • To prepare and submit compliance reports for quarterly board meeting
Requirements
  • Minimum degree in Business Administration or other qualified credentials.
  • Minimum 1 – 3 years of relevant experience within the CMI/Brokerage/Financial Services/Investment Industry, if applicable. Candidates from other industries are welcomed to apply.
  • Experience with Employee Share Plans/Schemes
  • Experience in background check such as AML/CFT screening, KYC/CDD applications
  • Experience in performing Risk Assessment.
  • Knowledge of key applicable regulations such as SFA, FAA, AML/CFT, FATCA, CRS, OFAC (Not mandatory)
  • Knowledge of Microsoft Office such as Excel, Word and Powerpoint

All applications will be treated in the strictest confidence.

Manager, Application Development

Manager, Application Development

Job Description

This role will reports to Regional Head of Enterprise Application and Engineering located in Singapore.

Job Responsibilities
  • Design, develop, and implement new application systems, as well as maintain, modify and enhance existing software according to specifications. Coding must be easily maintainable, have high system performance and adhere to established security standards.
  • Identify, evaluate and recommend suitable technologies, frameworks, architectures and solutions for software development taking the role of a solution architect.
  • Manage and work closely with other software developers in the team.
  • Understand requirements from business stakeholders and translate them into technical specifications.
  • Familiar with Agile approach of managing software projects.
  • Embrace DevOps and promote practices that enable CI/CD and faster delivery of production-ready software to users.
Requirements
  • Skills in C# programming language, ASP.NET framework, ABP framework, MS SQL
  • You must be strong in managerial, communication, documentation, project management and a team player
  • 5 to 10 years of industry experience (preferably as a software engineer)
  • Proven track record in delivering software applications

Corporate Secretarial Senior Manager

Corporate Secretarial Senior Manager

Job Responsibilities
  • Manage a team in the most efficient manner
  • Involved in formal technical training for corporate secretarial staff
  • Provide and organize training for other department’s staff on updates in the Listing Manual, Companies Act and/or Stock Exchange other rules which may impact other departments
  • Groom, coach and train Managers to enable them to carry out their roles effectively and efficiently
  • Identify a successor in line with Company’s succession planning development and invest time in providing leadership training and mentoring
  • Work with support departments e.g HR, IT on any new related initiatives. Example: Implementation of software for innovation to improve productivity
  • Provide staff with regular feedback and evaluation
  • Proactive in staff recruitment, development and career path planning
  • Responsible for ensuring that commitments to clients for listco and private limited companies are met with the utmost professional standards
  • Responsible for ensuring client management, client retention and client base expansion.
  • Responsible for overall client servicing of the team and accountable for any jobs lost due to controllable reasons, e.g., poor client service
  • Possess an in-depth knowledge of existing and potential clients, their industry and key contacts
  • Meet prospective clients and prepare fee proposals, including follow-through until the job is accepted (or rejected)
  • Responsible for billings and WIP. Oversee credit control and prompt collection of debts for respective portfolio of clients. Work with Finance to follow-up on outstanding and doubtful debts, in order to increase collections
  • Review fee and propose fee increase, where appropriate.
  • Oversee preparation and co-ordination of the statutory registers, books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority (ACRA) and Inland Revenue Authority (IRA). For listed companies, necessary submission to, Stock Exchange and The Central Depository within the stipulated deadlines.
  • Oversee daily operations of the respective team members and ensure all communications with clients are supported by e-mails, outlining agreed upon action steps, responsibilities and deadlines
  • Participate in the preparation of budgets and forecasts and comparison with previous budget / forecasts
  • Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices and in line with industry practices.
  • Assist the Head or Director, Corporate Secretarial in daily operations both at a local and regional level
  • Assist Head or Director, Corporate Secretarial in strategic planning, recruitment and development of business unit’s performance. Contribute to the development and implementation of quality management strategies and plans
  • Undertake regional responsibilities, including developing regional businesses
  • Add-value at Managers’ meetings and assist Head or Director, Corporate Secretarial in following-up assigned action items in a timely manner
Requirements
  • Minimum of an ICSA qualified Chartered Secretary or holds an LL.B degree or equivalent related qualification with twelve (12) years of relevant and related working experience
  • Extensive and in–depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, Insolvency, Restructuring and Dissolution Act procedures and guidelines
  • Excellent interpersonal & negotiation skills
  • Strong communication / presentation skills
  • Ability to build team rapport with a willingness to share knowledge
  • Ability to lead and motivate a team of professional staff
  • Ability to Work in Harmony with Co-Workers
  • Ability to guide staff in technical matters
  • Ability to identify problems and issues and apply problem solving skills to provide solutions
  • Ability to prioritize work and meet deadlines
  • Ability to multi–task under pressure
  • Meticulous, organized, detailed and deadline oriented

Corporate Secretarial Assistant Manager/ Manager

Corporate Secretarial Assistant Manager/ Manager

Job Responsibilities
  • Manage a team of 2 –4 staff.
  • Provide excellent client service ensuring clients receive prompt responses to requests and queries.
  • Develop an in–depth knowledge of existing and potential clients, their industry and key contacts.
  • Responsible for overall client servicing of the group, accountable for any jobs lost due to controllable reasons (e.g., poor client service) and act as named Company Secretary for clients
  • Maintain good client relationship with a KPI of attending meetings with clients at client office. Minimum of 2 key clients a month, in order to assess customer satisfaction for possible improvements and identify possible expansion of services.
  • Review fee and propose fee increase where appropriate.
  • Meet prospective clients and prepare fee proposals, including follow–through until the job is accepted and rejected.
  • Proactive in business development and marketing and coordinating with the Marketing Director to carry out marketing plans for the department.
  • Responsible for the maintenance of statutory registers and books for their portfolio of clients.
  • Oversee preparation and co–ordination of the statutory registers, books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority Inland Revenue Authority of Singapore, Stock Exchange and The Central Depository (Pte) Limited within the stipulated deadline.
  • Supervise daily operations of the group and ensure all communications with clients are supported by e–mails, outlining agreed action steps, responsibilities and deadlines.
  • Participate in the preparation of budgets and forecasts for the group and comparison with previous budget/forecasts.
  • Oversee credit control and prompt collection of debts for respective portfolio of clients. Work with Finance to follow–up on outstanding and doubtful debts.
  • Ensure prompt billing and responsible for WIP. Perform finalization of WIP cost and answer for write–offs. Ensure that the team of staff work within budget set for each job.
  • Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices.
  • Provide and organise formal training for Corporate Secretarial staff.
  • Groom, coach and train Supervisors / Seniors / Assistants to enable them to carry out their roles effectively and efficiently.
  • Involve in staff recruitment, mentoring, development and career path planning.
  • Provide staff with regular feedback and evaluation.
  • Provide up–to–date and accurate management reporting and attend Management meetings on ad–hoc and regular basis.
  • Work with IT on new IT initiatives for innovation and to improve productivity. Oversee projects, e.g., development of software, programs, etc.
  • Undertake new initiatives with HR, IT, Business Development, Training or projects involving work improvements over a year.
  • Be a team player and provide leave cover for fellow team members.
  • Set good examples and behave according to your role and title.
Requirements
  • Minimum: Qualified ICSA graduate or equivalent
  • Minimum 5 –7 years of relevant and related working experience
  • Strong written and verbal communication skills
  • Extensive and in–depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, Insolvency, Restructuring and Dissolution Act procedures and guidelines
  • Excellent client servicing skills and strong problem-solving skills
  • Strong Microsoft Office skills (especially Word) and good knowledge of View Point
  • Excellent organizational & interpersonal skills
  • Ability to lead and motivate a team of professional staff
  • Ability to build team rapport with a willingness to share knowledge
  • Ability to guide staff in technical matters
  • Ability to identify problems and issues and apply problem solving skills to provide solutions
  • Ability to prioritize work and meet deadlines
  • Ability to multi–task under pressure
  • Meticulous, organized, detailed and deadline oriented

Corporate Secretarial Supervisor

Corporate Secretarial Supervisor

Job Responsibilities
  • Provide good service to clients by ensuring that their requests and queries are followed up in a timely
  • Attend to auditors’ queries on behalf of clients and liaise with them in preparation for and during annual audits
  • Be conversant with the full spectrum of corporate secretarial duties.
  • Review and ensure that statutory registers and books are in order and updated for their portfolio of clients.
  • Review statutory documents and forms and overseeing preparation and co-ordination of statutory books and documents
  • Ensure prompt billing and be responsible for WIP
  • Coach and train team members to enable them to carry out their roles effectively and efficiently.
Job Requirements
  • Possesses Degree/Diploma in Business Administration or Law
  • Holding or currently pursuing corporate secretarial qualifications would be advantageous
  • Minimum 4 years of relevant experience, preferably with some experience in handling public-listed companies
  • In-depth knowledge of Listing Manual, Companies Act, Catalyst Rules and Securities and Futures Act, procedures and guidelines.
  • Strong written and verbal communication skills.
  • Good client servicing skills and strong problem-solving skills.
  • Good organizational & interpersonal skills.
  • Able to work independently and work under tight deadlines
  • Pro-active and a good team player
  • Flexible and adaptable in working styles.

Corporate Secretarial Senior

Corporate Secretarial Senior

Job Responsibilities
  • Assist a Manager/Assistant Manager/Supervisor in handling a portfolio of clients, including liaising with auditors.
  • Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening bank accounts and change of signatories, etc
  • Assisting in drafting and updating database of corporate secretarial precedents.
  • Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
  • Other corporate or ad-hoc duties as required.
Requirements
  • Possesses Degree/Diploma in Business Administration or Law
  • Must have at least 2 – 3 years relevant experience preferably with experience in handling public listed companies.
  • Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous.
  • Prior experience in corporate secretarial work is a great advantage but inexperienced candidates are welcomed as well
  • In-depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, procedures and guidelines.
  • Able to work both in a team environment and independently
  • Strong written and verbal communication skills.
  • Organised, detailed and deadline oriented.
  • Be flexible and adaptable in working styles
  • Pro-active manner, willing to offer new suggestions and share knowledge.
  • Ability to prioritize work and meet deadlines.
  • Ability to work under pressure.

Junior Corporate Secretarial

Junior Corporate Secretarial

Job Responsibilities
  • Assist a Manager/Supervisor in handling a portfolio of clients, including liaising with auditors.
  • Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening bank accounts and change of signatories, etc.
  • Assisting in drafting and updating database of corporate secretarial precedents.
  • Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
  • Other corporate or ad-hoc duties as required
Requirements
  • Open to fresh graduates
  • Minimum Diploma Degree in Business Studies, Administration, Law preferred
  • Candidate who is looking for long-term career growth prospects.
  • On-the-Job-training will be provided
  • 1 year experience in corporate secretarial work is a great advantage but non-experienced candidates are welcomed to apply
  • Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous.
  • Must be pro-active, a good team player, able to work under pressure and independently.
  • Excellent written and spoken communication skills in English.
  • We regret only shortlisted candidate will be notified. Priority will be given to candidates who are available in short notice. All applications will be treated in the strictest confidence

Senior HR Manager

Senior HR Manager

Job Description

The candidate will play a key role in the development of the HR department with a strategic focus, and yet hand-on with the execution on all operation matters. This includes but not limited to the cyclical employee life cycle activities and being the interface point of contact between the senior management team with internal stakeholders.

Job Responsibilities
  • Recruitment and maintaining a talent pool
  • Talent development
  • Budget preparation and recommendations
  • Compliance with all government divisions
  • Follow strict protocol to payroll procedures
  • Leads competitive market research to establish pay practices and pay bands that help to recruit and retain superior staff
  • On-boarding and off-boarding of new hires
  • Ensure we always have an updated folder on all HR policy & procedures
  • Security of all Personnel files on our server
  • Performance appraisals
  • Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention
  • Partners with management to communicate HR policies, procedures, programs, and laws.
  • Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
  • Conducts periodic surveys to measure employee satisfaction and employee engagement
  • Coaches and trains managers in their communication, feedback, recognition, and interaction responsibilities with the employees who report to them. Makes certain that the managers know how to successfully, ethically, honestly, and legally communicate with employees
  • Conducts investigations when employee complaints or concerns are bought forth
  • HR Business Partnering
  • HR Analytics and Metrics
Requirements
  • To quality/thrive in this role, the ideal candidate will be degree qualified with at least ten years of progressive leadership experience in Human Resources positions.
  • Candidate should have regional HR work exposure to make an impact to the organization
  • Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred.
  • Active affiliation with appropriate Human Resources networks and organizations and ongoing community involvement preferred.
  • He/she must be well versed in Singapore Labour Laws, able to multi-task, confident, meticulous, and have excellent communication skills in managing all stakeholders, including senior management.

HR Generalist

HR Generalist

Job Description

The candidate will play a vital role and be involved in the HR operational activities for Singapore office. This includes but not limited to the cyclical employee life cycle activities and being the interface point of contact between the senior management team with internal stakeholders.

Job Responsibilities

Compensation Benefits & Payroll

  • In charge of payroll processing – prepare monthly payroll reports (Easypay)
  • Recommendations on C&B for the company
  • Assist to prepare compensation and benefits for the group of companies under Boardroom
  • Support key activities for the whole cycle of HR e.g. annual compensation review, talent management
  • Review salary bands and benefits as well as make recommendations

 

HR Operations

  • Maintain HR operational documents e.g. Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreements, Contracts of Employment, etc.
  • Manage HR operations such as preparing and maintaining of personal files and records, payroll verification, tracking of service confirmation, contract expiry, etc.
  • Manage employee leaves, medical & expense claim matters
  • Involve in Health & Safety of the workforce
  • Coordinate HR Projects with company’s welfare group and take minutes
  • Handle employee requests regarding human resources issues, rules and regulations
  • Providing clerical and administrative support to Human Resources team
  • Assist in training activities, HR projects and any other tasks assigned.
  • Constant review, upgrade of technology and making improvement on human resource workflow
  • HR Analytics and Metric Reporting

 

Recruitment

  • In charge of all recruitment activities from screening, short-listing, interviewing, selection, to offering, preparation and administering the signing of contracts.
  • Apply or renew of work passes
  • Support end to end life cycle for employees from on boarding to off boarding
Requirements
  • To quality/thrive in this role, the ideal candidate will be diploma/degree qualified with at least 4 years of relevant working experience in Human Resources.
  • He/she must be well versed in Singapore Labour Laws.
  • Ability in multi-tasking, confident, meticulous and have excellent communication skills in managing all stakeholders, including senior management.

Administrative Assistant (3 months contract)

Administrative Assistant (3 months contract)

Job Responsibilities
  • To perform administrative duties in preparation for the AGMs.
  • Data entry and Filing
  • Sorting and Scanning of documents
  • Packing / Unpacking of meeting stationeries
  • Attend to phone calls
  • Perform registration duties at meeting venue (when required)
Requirements
  • Positive disposition and Can-Do attitude
  • GCE O-Level & above.
  • Have good communication and basic computer skills such as Microsoft Office.
  • Must be fully committed during the required work period.
  • No experience required as training will be provided.
  • Candidates on vacation or NSF awaiting enlistment are welcome to apply.
  • Able to work from March to May 2021 (may offer extension, to be advised closer to date)
  • Normal Working Hours: 8.30 am – 5.30 pm
  • May also be assigned to flexi-working hours depending on work requirements (to clock a minimum of 8 hours/day)
  • Able to work late hours (when required) and on weekends for the 3rd and 4th week of April 2021.